Job Seekers, Please send resumes to resumes@hireitpeople.comComplete Description: *local candidates strongly preferred
*ONLY in-person interviews will be conducted, NO Skype, NO exceptions
PM will lead the project team to upgrade the Kronos product, integrate Kronos and the DBHDS Financial Management System (FMS) with the new Cardinal Payroll system, and facilitate organizational and business process change in DBHDS payroll operations.
The Project Manager position reports to the Department of Behavioral Health and Developmental Services (DBHDS) Project Management Office (PMO) Director and will collaborate with DBHDS Finance and Facility staff, the time and attendance vendor (Kronos), and the enterprise Cardinal Payroll project team to upgrade the Kronos product, integrate Kronos and the DBHDS Financial Management System (FMS) with the new Cardinal Payroll system, and facilitate organizational and business process change in DBHDS payroll operations.
The project is scheduled to complete in November 2018. Due to the relatively long engagement we will screen for a PM who is willing to commit to the project for the whole duration and interacts well with key DBHDS stakeholders.
The PM will operate in a heavily matrixed environment. Key contributors work directly for vendors, other projects, and DBHDS Finance. The successful candidate will demonstrate an ability to collaborate effectively across organizational lines to influence line staff performance. There are 14 DBHDS medical facilities spread across the state, and though the bulk of the PM work will be done at the central office in Richmond VA, there may be some day travel required to facilitate on-site training or requirement gathering.
Responsibilities:
• Partner with Kronos to upgrade the current on premise (CESC) install of the Kronos system to the current version. This includes managing the scope of the upgrade impact to mitigate any risks to downstream systems, ensuring adequate training for DBHDS payroll staff, and monitoring Kronos performance against the upgrade SOW.
• Partner with Kronos, Mitchell Humphries (the FMS vendor), and the Cardinal Payroll Project to design, build, test, and deploy interfaces between Kronos and Cardinal Payroll, and FMS and Cardinal Payroll. This includes managing vendor staff to a tight timeline, coordinating with DBHDS SME staff statewide, and providing clear, concise reporting that will be distributed among DBHDS leadership, Cardinal Payroll leadership, and members of the Governor’s cabinet.
• Coordinate and facilitate organizational change management efforts and business process redesign sessions. Manage the efforts contractors or staff who will revise training materials and process/procedure documentation to match the new methods for executing payroll functions.
Requirements / Experience / Skills
• Required: Experience managing financial systems projects. Preference will be given to candidates who have experience with payroll systems. Strong preference for Kronos, Cardinal, and/or FMS.
• Required: PMP certification through PMI, or VITA's PM qualification. Candidates without VITA's PM qualification must arrange to obtain the qualification within 90 days. Preference will be given to candidates who have both. Candidates will be expected to knowledgeably address their VITA qualification in the interview.
• Required: Ability to cultivate positive working relationships with internal customers, vendors, and coworkers, and demonstrate recognition of and sensitivity to the styles and needs of end users. The PM will communicate with a wide variety of people in various roles in multiple organizations, and must represent the DBHDS PMO in a focused, collaborative, and professional manner.
• Required: Excellent verbal communications, presentation development and delivery, and written instructions.
• 7+ years of experience as a PM, especially with projects that emphasize PM business collaboration and communication over technical expertise.
• Capability to get quickly up to speed on complex payroll processing business rules. The PM will be part of a team that represents DBHDS’ payroll processing business function to outside vendors and organizations.
• Prefer a candidate who has experience working with VITA’s CTP tool.
Skill | Required / Desired | Amount | of Experience |
Experience managing financial systems projects. Preference will be given to candidates who have experience with payroll systems. | Required | 3 | Years |
PMP certification through PMI or VITA's PM qualification. Candidates MUST have one of these certifications. No other certifications qualify. | Required | 2 | Years |
Ability to cultivate positive working relationships with internal customers, vendors, and coworkers. | Required | 7 | Years |
Excellent verbal communications, presentation development and delivery, and written instructions. | Required | 7 | Years |
Capability to get quickly up to speed on complex payroll processing business rules. | Highly desired | 5 | Years |
Prefer a candidate who has experience working with VITA’s CTP tool. | Highly desired | 1 | Years |
