QUALIFICATIONS:

• 20 years of executive administrative and management experience.
• Very high energy, self - motivated, self-starter with the flexibility and adaptability to handle high volume and deadlines.
• Excellent interpersonal and communication skills, loyal team player/leader.

SKILLS:

Typing, 90-95 words a minute; shorthand, 100 words a minute; use of the Franklin Quest Time Management System; skillful operation of typewriters; calculators, transcribing machines Therma-Bind, GBC Binder.

Microsoft Office 2007 XP (Word, Excel, PowerPoint, Access & Outlook); Windows 95; Word Perfect; Lotus Smart Suite (Releases 95 & 97 for Windows); Freelance 2.1 Presentation Package; Lotus Notes 4.5; Word Pro; Microsoft Word 6.0; Power Point 4.0; Ami Pro (including Sidekick, spreadsheets, graphics); Microsoft Project 4.0 (scheduling); Org Plus for Windows; PeopleSoft HRMS Version 8.8; Concur Travel & Expense Reporting.

EXPERIENCE:

Confidential,

120 Fifth Avenue, Fifth Avenue Place, Pittsburgh, PA 15222

Human Resources Assistant reporting directly to the Vice President, Rewards & Talent Management

• Provides administrative support to the Executive, as well as supporting the Executive’s subordinate staff when high-profile assignments are delegated.
• Serves as the initial contact between the corporation and its varied publics, and must be able to respond to, and anticipate, key issues and concerns.
• Assists the Executive in administrative details, usually of a confidential nature.
• Works on confidential Compensation and Benefits projects as delegated by the Executive.
• Maintains all Severance Agreements, Non-Compete Agreements and Retention Agreements for the Executives at Confidential .
• Sets up Purchase orders and adjustments within the system, process and track invoices for payment and to stay within current budget restraints.
• Day-to-day administrative correspondence, calendar management and travel arrangements.
• Oversees work flow of departmental administrative assistants - assures projects completed in a timely fashion.

Confidential,

(Contractor) 425 Sixth Avenue, Suite 1710, Pittsburgh, PA 15219

Office Manager reporting directly to the Executive Director and Board of Directors

• Supervise administrative staff in training and marketing projects.
• Reports directly to executive management and oversees day-to-day operations i.e., correspondence, calendar maintenance, travel arrangements.
• Monitors budget for cost efficiency in setting up conferences for training / travel.
• Orders supplies/office furniture; assist in negotiating with various vendors for cost efficiency.
• Maintains personnel files and performance reviews for staff.
• Prepares presentations for Executive Committee and clients.
• File server maintenance for purpose of organizing and backing up of files.

Confidential,

1100 Gateway Center, Pittsburgh, Pennsylvania 15222

Executive Assistant reporting directly to the Chief Executive Officer & Senior Management team

• Interacts with all levels of the organization regarding Product Solution planning, Employee Relations Accounting, Client Services & Information Technology.
• Administrative support to the Chief Executive Officer & Management team regarding organizing and expediting the flow of correspondence, communicating and following up on projects assigned to various departments to meet critical deadlines.
• PowerPoint presentations for Sales presentations and create mail merge for sales materials.
• Coordination of all meetings and training classes for employees and vendors utilizing Microsoft calendar.
• Extensive travel arrangements for company.
• Expense report preparation and budget coordination with multiple departments by using extensive Excel spreadsheets.
• Provide assistance using independent judgment and time management skills to determine priority of calls and mail and direct to the proper individual. Responds to routine correspondence not requiring the attention of management.
• Orders supplies/office furniture; assist in negotiating with various vendors for cost efficiency.

Confidential,

(Contractor) 600 Grant Street, Pittsburgh, PA 15219

Legal Secretary reporting to 3 attorneys and 1 paralegal in the Merger/Acquisition & Estate departments

• Preparation of legal documents for mergers/acquisitions.
• Preparation of Wills/Trust accounts for the Estate Planning group.
• Daily correspondence and file maintenance (both paper copy and electronic filing).
• Reconciliation of expense reports.
• Coordination of travel arrangements for attorneys and clients.
• Coordination of calendars for meetings with clients and scheduling of depositions.

Confidential,

1501 Ardmore Boulevard, Pittsburgh, PA 15221

Estimating Administratorreporting directly to the Executive General Manager.

• Coordination of bid documents i.e., bid forms, bid bond, power of attorney, letters of credit, insurance certificates, etc. to ensure certain criteria has been followed for the purpose of bid submission.
• Contact and follow-up with subcontractors and suppliers.
• Obtain pricing information and/or clarification of specifications from subcontractors, architects, owners and suppliers regarding jobs out for bid.
• Assist in budgetary process for the salaries and overhead for the estimating department.
• On-line document control of all documents, drawings, Notice to Bidders.

Confidential, 345 Sixth Avenue, Third Floor, Pittsburgh, PA 15222

Executive Assistant to the Chief Technology Officer

• Coordination of Chief Technology Officer’s schedule and email. Ensure that all documentation has been compiled and given in an organized manner in a folder prior to each event.
• Follow-up on various assignments throughout the department to meet critical deadlines.
• Overseeing the staff of the Help Desk.
• Update and monitor budgets for 3 divisions.
• Preparation of confidential performance/salary reviews and dealing with employee related issues with the Human Resources department.
• Expense report preparation and reconciliation of all petty cash distributions and receipts.
• Preparation and coordination of PowerPoint presentations for the Executive Staff.
• Handles all daily correspondence and requests for entire department.
• Extensive travel arrangements for company.

Confidential,

(Contractor) One Oxford Centre, Pittsburgh, PA 15219

Legal Secretary reporting to 3 litigation attorneys and 1 paralegal

• Preparation of legal documentation for purpose of filings with both the Federal and State courts.
• Daily correspondence and time entry.
• Coordination of meetings and depositions with clients.
• Preparation of expense reports, process payments of invoices, including coding and preparation of check.
• Extensive travel arrangements for both attorneys and clients.

Confidential,

1030 Fifth Avenue, Pittsburgh, Pennsylvania

Legal Secretary reporting to 3 attorneys

• Compose various legal documentation regarding Mesothelioma, Personal Injury and Worker’s Compensation lawsuits for the purpose of filing Motion to Compel, Interrogatories, Motion for Summary Judgment, etc.
• Follow-up with doctors on medical records for clients.
• Contacting companies regarding client’s work history.
• Preparation of routine correspondence; transcribes from Dictaphone or hand-written copy;
• Inventory of departmental supplies / expense report reconciliation.

Confidential,

One Mellon Center, 500 Grant Street, Pittsburgh, Pennsylvania 15258

Executive Assistant reporting directly to the Senior V.P. of Human Resources, Organizational Effectiveness

• Interacts with all levels of the organization regarding Succession Management planning, employee relations, relocation and benefits.
• Provides administrative support to the Senior Vice President regarding organizing and expediting the flow of correspondence that does not require his direct attention.
• Preparation of various Human Resources presentations.
• Assist with salary reviews and maintenance of the departmental budget.
• Extensive meeting coordination with various departments, both on-site and off-site.
• Expense report reconciliation and obtain cash advances for employees.

Confidential,

CNG Tower, 625 Liberty Avenue, Pittsburgh, Pennsylvania 1

Administrative Assistant IV reporting directly to William Reilly, Executive Director of Information Technology Department

• Administer and coordinate department/company-wide programs;
• Maintain department information databases - enter data into spreadsheets - design and generate reports which require the integration of information from multiple departments and cost codes.
• Compose correspondence utilizing knowledge of both supervisor and department.
• Process payments and material requests.
• Maintain/order office supplies for various divisions of company and cost coding accordingly.
• Coordinate meeting arrangements including scheduling attendees, conference rooms, equipment and catering.
• Participate in Strategic Management Design team in preparation of the Y2K conversion.
• Performs analysis of various reports to determine budget variances and follow-up with department heads.

Confidential,One PNC Plaza, Pittsburgh, Pennsylvania 15265

Administrative Coordinator reporting to Gere Grimm, Senior Vice President, HR Finance Admin.

• Provides administrative support to department of 10 people by organizing and expediting the flow of work through the senior Vice President’s office.
• Communicate assignments, obtain information and initiate follow-up as required.
• Contributes to budgetary process by monitoring expenditures and researching budget variances.
• Prepares complex requested and/or scheduled reports by assembling, compiling and summarizing information following general procedures and guidelines.
• Calendar maintenance for entire department; coordination of meetings and travel arrangements.
• Participated in Incentive Compensation and Salary Expense Tracking projects.