SUMMARY

Highly motivated professional with twenty years of executive level experience in private and publicly held Companies. Results driven, innovative, and promotes collaboration and teamwork while managing multiple priorities. Demonstrates a high level of professionalism and continues to develop and improve skills and competencies. Informs and communicates successfully while providing insight and solutions to meet business objectives.

• Organization - Very well organized and detail-oriented working in a multi-tasking project-oriented environment. Known as a "highly organized and performance employee".
• Communication - Above average verbal and written communication abilities. A highly effective team player that understands the value of working together towards a common goal.
• Proactive - Initiative driven individual with proven track record of successfully completing responsibilities assigned to meet strict departmental and Company deadlines.
• Detail-Oriented - Outstanding attention to detail, taking ownership of all tasks assigned, generating polished and complete projects from start to finish.

Skills

Microsoft Word, Excel, PowerPoint, Outlook, Visio | WAVPedal with v. 7 Software

Word Processing (70+ wpm), Data Entry, Transcription | File Transfer Process (FTP) Software

ClinTrials/ClinTrace/ACT Database Management | Proficient in Intel & MAC Desktop

Internet Research Skills

Salary Requirements: Negotiable

Confidential

Executive Administrative Assistant/Underwriting Support

Providing outstanding executive administrative office and underwriting support to family owned life insurance company.

• Daily phone interaction with well known Life Insurance Companies throughout the US to ensure life insurance applications and all documentation is received, processed and completed for upscale client base
• Continuous contact with clientele, medical doctors and medical service Companies, gathering of information for health insurance yearly renewals, ordering of medical reports, exams and pertinent documentation for underwriting review
• Maintaining the daily operations of the office to include phones, supplies, filing, scanning, database up-keep, client files, accounting & bills, reviewing and improving Company processes, software upgrades, excel spreadsheets & correspondence to include formal letters & email responses, and other duties as assigned

Confidential, CT

Executive Assistant

Provided superior executive administrative support to the Regional Sales Vice President, Executive Director, Health & Services Department and 27 "in the field" nurse practitioners in Evercare Division of UnitedHealth Group Company.

• Managing calendars, schedules, meetings, travel, off-site event planning; creating, reconciling & submitting expense reports for management, preparation of presentations, excel spreadsheets & correspondence to include formal letters & email responses
• Coordination and tracking of Center for Medicare Advocacy process, Medicare/Medicaid Pay Start and NOMNC processes for the state of Connecticut and members/patients of Evercare Nursing Home Facilities
• Business segment liaison duties for division to include on-boarding/termination of employees; ordering IT equipment to include hardware, software & licenses, cell phones, ID/building badges, beepers, set-up of all employee equipment to include computer, printer and first week employee orientation materials and training
• Setting-up and maintaining vendor relationships, updating and renewing contracts to meet business initiatives and budget needs
• Submitting Company SATS requests for network and program access to various software systems and licenses for division employee's to include creating email and IM accounts, service requests for completion of employee IT set-up and maintenance, technology upgrades and day to day activities
• Maintaining personnel records, nurse practitioner credentialing/licenses, ordering of office supplies
• Created design and specs for SharePoint Website for nurse practitioners and other departments to help streamline overall departmental processes; owner of SharePoint site to include maintenance and updates
• Overall management and coordination of Evercare division
• Other duties, responsibilities and projects as assigned to include back-up for claims & contract department

Confidential

Manager (Part Time)

Managed small Information Technologies consulting services group that specialized in C level consultants, operational services as well as shared services best practices.

• Managed all office needs to include business account records, supply needs, word processing, mail, filing
• Contract Management, negotiating all contract standards, client contact, and employee interface
• Payroll Invoice Process, business check deposits, payroll checks, and maintenance of business bank accounts
• Annual tax requirements as set forth by the Federal and Local governments
• Other tasks as needed to maintain and keep Company properly functioning and current

Stay-at-home mom. Worked to establish my family and self in the Connecticut area.

Relocated to Connecticut from the Washington DCArea 1/2004

Confidential, Rockville, MD 2 1/2004

Executive Administrative Assistant

Provided executive-level assistance and support to the Chief Financial Officer and 6 direct reports with demonstrated ability to improvise, improve procedures, and meet demanding deadlines.

• Decision maker for the department in CFO's absence
• Liaison between all impacted departments and external clients to the CFO's office
• Stock Administrator backup with respect to SEC filings and company stock transactions
• Responsible for reviewing, processing, and reconciling all company stock transactions
• Managed capital purchases, direct vendor relations and real-estate transactions
• Continuous updating & implementation of FASB/SEC rulings
• Managed board meetings and conference needs, accountable for all company board presentations
• Arranged travel, international and domestic
• Reconciled all expense reports, managed CFO's calendar, and tracked appointments
• Organized and maintained all company financial records
• Vendor management for supplies and office furniture

Confidential, Rockville, MD 2 2000

Administrative Assistant to the Third Partner of CPA Firm

Provided outstanding administrative support to the third partner, while establishing and coordinating overall departmental functionality of 16 staff CPA team. Participated in the implementation of policy and procedures to improve overall company performance.

• Drafted, edited and formatted financial statements, proposals, correspondence, emails
• Tracked & prepared tax return filings
• Scheduled meetings and maintained calendar for 3rd partner and audit department
• Drafted, typed and filed all correspondence for 3rd partner and audit department
• Provided insight and planning to the implementation of departmental policy and procedures
• Interviewed potential candidates for employment with the firm
• Scheduled travel for 3rd partner and departmental personnel
• Transcription for 1st and 2nd partners
• Back-up for other personnel as needed

Confidential, Gaithersburg, MD 2 1999

Drug Safety Assistant

Performed daily database entry and tracking of clinical trials data while providing superior administrative support to the Director and direct report RNs. Maintained trial integrity while adhering to strict Food and Drug Administration (FDA) protocol guidelines.

• Successfully managed all data pertaining to Clinical Trial Adverse and Serious Adverse Events
• Quality assurance for all study case report forms, documentation, study reports and study protocols
• Managed, prepared and finalized all correspondence for submission to the FDA
• Spearheaded and created interdepartmental Standard Operating Procedures for all Clinical Trial information significantly reducing overall compliance and protocol issues
• Developed presentations and case report forms for internal data collection from clinical sites
• Drafted correspondence and email, prepared presentations and performed transcription when needed
• Reviewed clinical trial data results prior to submission and approval by FDA

Administrative Assistant to Sr. Vice President, Confidential,

Provided outstanding executive-level administrative support to the Regulatory Affairs Vice President and his direct reports with demonstrated ability to shift focus and priorities to meet extremely stringent

Company and clinical deadlines and tasks assigned by upper management.

• Managed all Food and Drug Administration (FDA) correspondence
• Prepared and submitted Investigational New Drug (IND) Applications to the FDA
• Tracked weekly IND status and promotional materials
• Scheduled and set-up meetings, organized and tracked calendar and appointments
• Managed all travel, international and domestic for all partners
• Drafted correspondence and email, prepared Board of Directors presentations
• Reconciled expense reports

Administrative Assistant to Manufacturing & VP, Sales & Marketing

Provided all aspects of administrative support to the Director of Manufacturing and the Vice President of Sales and Marketing. Managed and coordinated the daily activities of two separate departments to achieve standards implemented by Start-up Company. Support to other Company executives as needed.