Executive Assistant Resume

TECHNICAL SKILLS:

SKILLS: Advanced user of Microsoft Office Suite, PC and Mac; Word, Excel, PowerPoint, Outlook; Google Calendar, Google Docs, SAP, SharePoint, Concur, Visio Type 100 wpm, Shorthand 75 wpm

WORK EXPERIENCE:

Confidential, Santa Clara, CA

Executive Assistant

Responsibilities:

Support 24x7 of Interim CEO after sale by Imagination; 24x7 support of SVP/GM MIPS division before sale
Extensive calendar management across multiple time zones
Extensive international and domestic travel, involving multiple countries/stops on one itinerary and frequent changes in schedules
Green card applications, visa and passport applications and renewals
Expense reporting using Concur, including foreign currencies
Creation and editing of PowerPoint presentations
Involvement in sale process of company and subsequent consolidation/merge procedures including due diligence, travel and meeting arrangements including international meetings, admin support of new owners
Catering and event planning for internal and external participants
Twenty - four/seven care of my elderly, blind, physically disabled mother in my home

Confidential, Sunnyvale, CA

Executive Assistant to Senior Vice President, Product

Responsibilities:

Extensive calendar management across multiple time zones
Expense reporting
Extensive international and domestic travel, visa and passport applications and renewals
Event planning for small and large groups on and off-site

Confidential, Cupertino, California

Executive Assistant to Vice President, Supply Chain Management

Responsibilities:

Provided administrative support to VP, Supply Chain Management, and four Senior Directors
Calendar management for multiple executives, extensive international and domestic travel, expense reporting, visa and passport applications and renewals
Key contact and organizer, including space planning, of move of 96 people to new facility from design phase through physical move completion at new location and post-relocation problem resolution
Prepared and edited presentations including data compilation and chart creation
Responsible for daily data collection and reporting for key E2E program creation and implementation
Management of Material Quality System to track and analyze cost savings of key commodities and identify areas for continued savings through process improvement, multi-sourcing, competitive bidding

Confidential, Mountain View, California

Executive Assistant to EVP/General Counsel/ Corporate Secretary

Responsibilities:

Provided administrative support to EVP/General Counsel/ Corporate Secretary
Worked with information compilation and addition to confidential data room when company was acquired by Bayer in May 2013
Managed the contract database in SharePoint, with set up, monitoring, report writing and editing
Assisted paralegal with contract review and revisions
Managed Board minutes tracking, quarterly audit letters compilation and tracking
Handled presentation preparation and editing
Responsible for expense reports, domestic and international travel arrangements, supply ordering

Confidential, Mountain View, California

Executive Assistant to Chief Financial Officer and General Counsel

Responsibilities:

Calendar management for both executives, extensive international and domestic travel, expense reporting, and phone screening
Prepared and edited PowerPoint presentations
Maintained database of 1000+ contracts for review and tracking purposes
Assisted HR with ISO and RSU document issuance and tracking, as well as periodic all-employee notifications via mail merge
Maintained manufacturing metrics upon implementation of Lean Manufacturing principles
Responsible for large and small events planning and execution

Confidential, Cupertino, California

Executive Assistant to Chief Medical Officer, EVP Corporate Strategy

Responsibilities:

Coordinated extensive international and domestic travel arrangements and filed appropriate expense reports
Prepared and edited presentations, edited manuscripts
Supported Clinical, Medical, and Regulatory departments totaling 15 people with presentation preparation and editing, international and domestic travel, expense reports, PO’s, scheduling, processing and tracking clinical study site contracts and invoices

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