SUMMARY:

• Senior Administrative Assistant with a reputation of exceeding expectations across business functions with internal and external stakeholders. Specific expertise in supporting real estate, project management, organizational support & team coordination. Established reputation as an enthusiastic team member and a fast learner who is dedicated to excellent work quality, and organization skills

TECHNICAL SKILLS:

Skill: EMCDocumentum, Retail Lease Portfolio Manager, Oracle Financials, Kronos, Concur, Ariba, Coupa, & WebExProficient in Digital Records Management, and computer skills in Sharepoint, Microsoft Office, including Word, Power Point, & Excel

PROFESSIONAL EXPERIENCE:

Confidential

Executive Administrative Assistant

Responsibilities:

• Updated and maintained distribution lists
• Ordered supplies, software and hardware, PC’s and laptops
• Maintained Calendar, schedule, appointments, arrange, co - ordinate meetings for four executives.
• Arranged travel for several executives and managed their expense reports and act as a delegate for them, when approving travel authorizations and expense reports
• Provided and supported the staff when needed (eg. order supplies, book conference rooms, order business cards etc)
• Worked closely with other EA’s and provided support when needed
• Proceeded and submited EMR for customer meetings and dinners

Confidential

Senior Administrative Assistant/Customer Services

Responsibilities:

• Provided broad range of administrative support for Senior Vice Presidents of the Real Estate department, including travel arrangements, conference organization and mail distribution
• Supported the real estate team in processing information in the retail lease database - land lord, property manager, payee, legal and sales reports
• Responsible for giving responses upon customers complains as well as giving solutions
• Assisted and coordinated with customers in handling and processing the forms and orders
• Processed the invoices through Ariba
• Processed expenses and invoices in the Coupa system and processed corporate deposits and incoming checks by obtaining payment type coding
• Built custom Excel spreadsheets to stay organized and log business processes that were under my responsibility.
• Prepared yearly department documents to be sent for long term storage utilizing the FileBound system

Confidential

Senior Administrative Assistant

Responsibilities:

• Provided support for Two Vice Presidents, a Clinical Researcher, a Vice President of the Urology and Gynecology Division, 2 Directors of Clinical Data Management and Clinical Operations, 5 Tax Managers, 6 Clinical Data Managers, 1 Clinical Operations, 1 Clinical Supply Chain, and members of the Clinical Affairs Data Management Group, the Quality Assurance department, Clinical Operations, Clinical IS, Clinical Supply Chain Group, Safety Group, and Clinical Site Management Groups
• Performed a variety of administrative duties and projects with minimal direction. This includes, but is not limited to opening and sorting mail, processing forms, invoices, drafting memos, preparing reports, and handling confidential or sensitive materials
• Maintained general administrative duties that included photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, and processing expense reports
• Compiled, verified and/or tracked data using SAP software
• Maintained calendars, including organizing of internal, external, group meetings, conferences, appointments, teleconferences, and coordinating the schedule of one or more managers
• Coordinated and set up offices for new hire and contractors
• Planned and coordinated corporate luncheons & performed duties as assigned or needed by the department
• Gathered and prepared data for of upcoming projects and identified future needs to complete projects

Confidential

Senior Administrative Assistant

Responsibilities:

• Supported all members by answering phone calls and greeted visitors in addition to being responsible for various administrative duties
• Provided excellent customer service and dealt effectively with member inquires and requests
• Maintained Database of badges, keycard, laptops request - creating, processing, verifying, and modifying
• Issued keycards for visitors and maintained an accurate log
• Exhibited exceptional organizational capabilities with the ability to handle multiple tasks in a fast paced environment
• Made travel arrangements and assisted in preparing and processing travel expense reports
• Synchronized and maintained calendars, including organizing of internal, external, and off-site group meetings, teleconferences, and video conference consultants and teammates involved

Confidential

Senior Administrative Assistant

Responsibilities:

• Handled administrative operations of three highly visible technical groups including three managers and respective staff members
• Utilized an automated calendar system to manage calendars
• Processed and maintained a database, internal purchase requisitions, organizational charts, and property removal passes, as required for business documentation for daily operations
• Organized Unix Sessions and coordinated appropriate rosters
• Coordinated New Hire Orientations for Summer Interns and Co-ops for University Relations group produced related documentation and organized relative social events
• Interfaced cross-functionally on routine issues requiring excellent interpersonal skills
• Streamlined internal/external meetings, involving participants with difficult schedules and ensured facilities met compliance requirements
• Compiled and prepared reports dealing with confidential material (financial or product information, wage and salary data, etc.) under limited direction
• Assisted in the selection, orientation, and of new secretaries in areas such as group policies and procedures, group business operations, advanced automated office equipment, and software applications
• Assured adequate inventory of office materials and accessibility of corporate forms

Confidential

Member

Responsibilities:

• Actively participate in numerous Zumbathons for fundraising for various charitable organizations.

Confidential

Member

Responsibilities:

• Attend meetings and volunteer for religious and cultural programs.
• Participate in ticket and food sales