TECHNICAL SKILLS:

Computer skill: Excellent knowledge of Software such as: Access, Business Object, UMOJA EEE/MSS, UMOJA ERP, Excel, Word, Power - Point and Others.

WORK EXPERIENCE:

Confidential

Administrative Officer

Responsibilities:

• Provide overall administrative assistance to all members of the Team of International Experts for the preparation, conduct and follow up of the work of the Team, including field missions; -Process travel requests, Expense reports in UMOJA for the Independent Experts; -Initiate, review, process and follow-up on actions related to the administration of the Team of International Experts' human resources activities, including recruitment of staff and consultants, ensuring consistency in the application of UN rules and procedures; -Respond to enquirers and provide information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, and entitlements under the Staff Rules and Regulations; Proceed on the travel reservation on both commercial and UN flight ; -Assist in the preparation and review of financial and human resources proposals/requirements; -Monitor expenditures and compare with approved budget; prepare adjustments as necessary; -Draft routine correspondence in response to enquiries in respect to relevant administrative, financial, personnel matters; edit correspondence, reports and documents prepared in English and other UN languages as appropriate (format, spelling and grammar); -Coordinate extensively with service units and liaise frequently with team members; -Perform other related administrative duties, as required (e.g., operational travel; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organization meetings and translations); -Assist in the formatting of documents including reports, and in the archiving of the Team's documents, on an on-going basis and at the end of the mandate; -Perform any other tasks, as necessary.
• Administration of personnel, Travel management process, Umoja ESS/MS focal point. Recruitment process according to UN procedures, rules and regulations.

Confidential

Finance /Budget Officer and Business Analyst ERP

Responsibilities:

• Planned, designed and executed application testing, UAT and released management through UMOJA ERP/SAP on invoices s Reports Services; Direct Expenditures or LVA PO and Technical Evaluations for GITT Services.
• Facilitated customer workshops/interviews to collect, analyze, validate of documents business requirements, processing, business rules and workflowsas Collated invoices from Receiving and Inspection (R&I) reports and other documents for submission to the Finance Section for financial reports; Invoice Service reports and other payments and managing the Purchase Orders, and Financial Reports Conduct options analysis and recommend optimal solutions to address stakeholder requirements;
• Manage the translation of business requirements into functional and technical specifications on Budget Control and monitoring Acquisition Plan.
• Also, prepared and reviewed GITTS Annual Budget for submission to UNAMID Budget Section. Preparing requisitions & Shopping Cards through UMOJA according to the end users' technical specifications and ensuring that they are in line with procurement plan and UN Rules and Regulations. Maintaining case files relating to all Requisitions. Maintenance of the internal expenditures control system (allotment); follow-up invoice matching of maintenance and payment schedules. Preparing and following-up payments of vendors for goods and services telephone charges. Initiate Budget reports on the funds allocated to the specific Communication and Information Technology accounts and requesting for a redeployment of funds as required. Auditing all payments made by the section to individual vendors during the financial year. Managing vendor contracts and purchase orders performances.

Confidential

Bilingual Administrative and Finance Management Assistant

Responsibilities:

• Administrator and Travel Focal point with Immigration/Emigration and Airport Police for all DDR International Consultants and staff for C.A.R's entry visa. Coordinated actions related to the administration of human resource activities, recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, in the application of UN rules and procedures. Reviewed draft job openings, conducted Human Resources assessments of applications, and monitored recruitment actions in coordination with client orientation; Reviewed recommendations on the selection of candidates with a view to ensuring conformity with UNDP staff selection system policies; Served as ex-officio/secretary to central compilation bodies; prepared and presented cases to these bodies; Defined conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Produced regular reports for the benefit of senior management. Provided guidance on administrative issues and practices to colleagues and managers. Managed the DDR warehouse and transportation. Ensured maintenance of Vehicles and Generator by staff. Organized meetings for the Pilotage committee and Humanitarian Cluster of the Program Unit, distributed and monitored the implementation of decisions taken. Prepared minutes of meetings, correspondence and periodic reports on ad hoc basis Developed and maintained appropriate rating systems of the documentation of the unit by managing the program.
• Organized tasks, prepared orders, and visa security. Prepared the vehicle and equipment state for the mission/regional offices, In close collaboration with the UNDP's Department of Human Resources, monitored and organized the recruitment of local staff and International consultants of DDR. Selected candidates and prepared recruitments both in the Region and PNUD/DDR Bangui Office Maintained and updated records of the administration, Finance and Payroll management. Followed the movement of personnel and was the focal point for Travel of staff. Managed the movement of equipment and office supplies. Prepared financial reports, established the periodical Budget and raised requisitions. Contributed in the consolidation of peace by providing inputs to the DDR process in Central African Republic.

Confidential

Office Assistant

Responsibilities:

• Assisted the UNOCHA Head of Office in the design and implementation of a mission-wide action plan to translated existing policies and mandates on the promotion of IDP Protection in all activities of the humanitarians mission, Liaised with and provided technical expertise as required to relevant partners and mission components on strategies for( IPD )Internal Displaced, including expanding the capacity for Humanitarian Coordination analysis and designing IDP-sensitive policies and programmes; Participated and made substantive contributions to the work of established inter-agency coordination mechanisms for UNOCHA mainstreaming and to partnership efforts with UN agencies that have complementary mandated for the promotion of NGO .Coordinated with other relevant humanitarian coordination on the IDP/ Refugees Protection Cluster and sub-clusters/working groups, as well as coordination with relevant national institutions and NGOs; Ensured liaison and partnerships with civil society organizations and IDP groups and ensures that all information and UNOCHA outreach activities reached his goals. Contributed in the implementation of the Action Plan to prevent and stop child recruitment and sexual violence; Develop working documents for the Technical Working Group and NGO’s on IDP Protection.
• Provided the necessary Administrative support for planning and organizing program of the Head Offices: Managed the agenda of the Head of Office. Travel reservation / cancellation on (UNHAS, international flights)

Confidential

Personnel Assistant

Responsibilities:

• Maintained and updated the mission’s staffing table Prepared weekly and monthly statistical reports and staffing Responded to queries from the budget office and PMSS/DPKO on issues relating to post incumbency .Advised on recruitment related to vacant positions.
• Provided advice and support to managers and staff on human resources related check in/out procedures.
• As Finance Assistant: Responsible for financial, administrative and payroll functions according to the UN regulations, policies and procedures Examined and process payments for goods and services with the obligated funds
• Process payment for both International and National Staff medical bills and apportion payments to Van Breda Insurance, MIP (Medical Insurance Plan), and security expenditures and travel claim reimbursement..
• Prepare journal and disbursement vouchers and other financial transactions. Process petty cash replenishment and ensure that all transactions being processed are properly supported and in accordance with the UN Financial Regulation and Rules.
• As Telecommunications Technician Billing Assistant: Manage the Telephone Billing Unit based on the guidelines in UN HQ SOP for the Communications and IT Section; Supervise the personnel of the Unit and coordinate their activities to ensure that all tasks are completed accurately and in a timely manner; Ensure that guidelines for Telephone Control, Procedures and Accountability are fully complied with as described in the various Administrative and or Information Circulars sent to all staff members by the Administration; Coordinate with Information Technology Unit in order to improve/automate the handling of the telephone data bases; Oversee issues/return/handover of SIM cards for all service providers (Mobile phone companies and satellite based telephone companies) and ensure that inventory records are accurately maintained.

Confidential

Responsibilities:

• Control and Management of Funds, account equalization, earnings report and trading account; Foreign Exchange and transfer of funds; Agency accounting, Financial banker support; Local funds operation, internal transfer of funds; Management of costumers; Banker legal law and jurisdiction.

Confidential

Billing and Administrative Assistant

Responsibilities:

• Primarily Responsible for translation of Telephone Billing information from French to English and vice versa; Managed the Telephone Billing Unit based on the guidelines in UN HQ SOP for the Communications and IT Section; Supervised the personnel of the Unit and coordinate their activities to ensure that all tasks are completed accurately and in a timely manner; Ensured that guidelines for Telephone Control, Procedures and Accountability are fully complied with as described in the various Administrative and or Information Circulars sent to all staff members by the Administration; Coordinated with Information Technology Unit in order to improve/automate the handling of the telephone data bases; Oversee issues/return/handover of SIM cards for all service providers (Mobile phone companies and satellite based telephone companies) and ensured that inventory records are accurately maintained; Prepared recurring reports on telephone accounts, noting problems resulting from excess expenditures; Calculates and compiles cost estimates and projected budget requirements and assists in preparation of budget and audit reports; Prepared and delivered statements of telephone accounts both internal and external from service providers to the Finance section for appropriate action; Liaised with officials from the Services Providers, UN agencies and funds and staff members in connection with telephone related matters ensuring they are in compliance with standing instructions and procedures to avoid abuse of telephone system;
• Ensure that clear and accurate records of all telephone accounts documentation and invoices are maintained; Follow-up on outstanding payments and recovery of charges; Assume responsibilities for the stock of all satellite and mobile phones purchased for the mission; Monitors the physical inventory of stocked items on a regular basis to ensure accuracy of records, and location of property; Issues CITS equipment and enter the records in the asset control system; Manages and maintains a comprehensive electronic database of expendable and non-expendable CITS items using UN-DPKO enterprise systems Galileo;

Confidential

Telephone Operator and Admin/Billing Clerk (National Staff).

Responsibilities:

• Operating of micro-processor controlled consol; Effecting connection of all incoming calls mission, assisted in the connection of outgoing calls; Primarily Responsible for translation of Telephone Billing information from French to English and vice versa; Managed the Telephone Billing Unit based on the guidelines in UN HQ SOP for the Communications and IT Section; Supervised the personnel of the Unit and coordinate their activities to ensure that all tasks are completed accurately and in a timely manner; Ensured that guidelines for Telephone Control, Procedures and Accountability are fully complied with as described in the various Administrative and or Information Circulars sent to all staff members by the Administration; Coordinated with Information Technology Unit in order to improve/automate the handling of the telephone data bases; Oversee issues/return/handover of SIM cards for all service providers (Mobile phone companies and satellite based telephone companies) and ensured that inventory records are accurately maintained; Prepared recurring reports on telephone accounts, noting problems resulting from excess expenditures; Calculates and compiles cost estimates and projected budget requirements and assists in preparation of budget and audit reports; Prepared and delivered statements of telephone accounts both internal and external from service providers to the Finance section for appropriate action; Liaised with officials from the Services Providers, UN agencies and funds and staff members in connection with telephone related matters ensuring they are in compliance with standing instructions and procedures to avoid abuse of telephone system;
• Ensure that clear and accurate records of all telephone accounts documentation and invoices are maintained; Follow-up on outstanding payments and recovery of charges; Assume responsibilities for the stock of all satellite and mobile phones purchased for the mission; Monitors the physical inventory of stocked items on a regular basis to ensure accuracy of records, and location of property; Issues CITS equipment and enter the records in the asset control system; Manages and maintains a comprehensive electronic database of expendable and non-expendable CITS items using UN-DPKO enterprise systems Galileo;; Assisted the radio Operator in registration facsimile through quarter and Excel; Extracted call logging details from PC; Up-dated telephone directory database;

Confidential

National Staff

Responsibilities:

• Provided the Administrative support as: prepared the diplomatic mails, notes verbal and other official letters. 2. Took over of the duty like junior officer in charge of delivering entry visa and consulate cards. 3. Booked appointment of officers and made the travel's reservation. 4. Receved and registered of incoming and outgoing mails. 5. Received and introduced the visitors to the officers. 6. Translate official interview in French to English, and vice versa. 7. Made and received incoming and outgoing calls. 8. Assisted in the translation of document in English to French. 9. Prepared the Duties Rosters of guards and Drivers.