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Sr Administrative Assistant Resume

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Chicago, IL

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Experience

Confidential, Chicago, IL 7/09– 4/10
Sr. Administrative Assistant

  • Full administrative support of two Vice Presidents and their teams
  • Coordinate day-to-day operations of the departmental office including assisting with office budget process, business calendars, domestic and international travel
  • Screen and facilitate domestic and international calls, all types of mail, facsimiles, and emails; prepare business expense reports, including supporting documentation; manage time sheets and vacation records
  • Manage and coordinate the on-boarding of all departmental employees
  • Coordinate and plan departmental meetings and events
  • Develop and maintain corporate PowerPoint and Excel presentations
  • Organize meeting requirements such as audio visual, conference calling, video/telepresence, pre-read meeting material, and catering requirements
  • Participate in the corporate administrative team best practices for improvement of departmental processes

Confidential, Chicago, IL 12/02 – 4/09
Administrative Professional

  • Support category director and team with day-to-day activities
  • Coordinate and manage calendars via Outlook
  • Expedite expense reports, receivables and payables
  • Coordinate both international and domestic travel
  • Organize off-site meetings
  • Develop and maintain relationships with hospitality personnel
  • Create PowerPoint and Excel presentations from raw data
  • Interagency coordination

Confidential, Orland Park, IL 8/95 - 10/02
Executive Assistant

  • Support VP of Field Services in day-to-day operations
  • Manage and distribute confidential data to managing partners
  • Prioritize and delegate work as well as supervise clerical staff
  • Calendar appointments and coordinate meetings
  • Supervise time and attendance for clerical staff
  • Maintain departmental time and attendance, personnel files and job descriptions

Confidential, Joliet, IL 6/91 – 6/95
Senior Secretary

  • Perform general office/administrative duties
  • Purchase materials for Plant Maintenance department
  • General accounting responsibilities; tracking capital projects

Skills

75 wpm, MS Windows 7, SAP, MS Project as well as MS Office XP, UTEMS, Concur and E-travel. Sales management, Real Estate closing officer, Purchasing.

Education

  • Confidential,College Joliet, IL 09/06 - present
  • 50 hours – continuing education

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