Administrative Assistant RESUME PA - Hire IT People

SUMMARY

Supported the International Logistics Department with daily compliance.
Creating & maintaining hard copy files also Electronic Archive files scanned into PDF format.
Cross referencing and indexing documents in BDP Smart Logistics with SAP ERP System.
Creating Purchase Orders & Invoices into SAP ERP System for customer specifications for final shipment.
Obtaining such documents as AES, Bill of Ladings, Certificates of Origin & Analysis on shipments.
Processing Duty Drawbacks for consolidated claims by gathering necessary documentation.
Freight claim review by determining whether the account in question was over paid or underpaid.
Using Lotus Notes for email correspondence, using MS Word for letters and memos.
Creating Excel spreadsheets on files sent to Iron Mountain for file retention.
Supported other department managers with daily administrative needs such as filing, scanning, mailing, and copying, binding, Fed Ex and UPS packages.

Confidential,PA (Temporary)
Administrative Assistant
05/04/2009-10/02/2009

Supported the wholesale department with travel arrangements, scheduling meetings.
Creating calendars, booking conference rooms, maintain order supplies, taking meeting minutes.
Created presentations in Power Point for reports and packets to be used in department meetings.
Processed incoming mail by sorting and distributing daily mail including Fed Ex.
Using Access to update dealership account information such as address changes or bank account changes.
Conducted collateral audits on titles held at GMAC by physically inspecting each title.
Using Excel for Pivot tables regarding dealerships and monthly results of unit discrepancies.
Checking Smart Cash reports for wholesale payoffs along with concurrent on active balances.
Checking on open items such as dealer credits and adjustments.

Confidential,PA
Office Coordinator
11/30/2002-03/27/2009

Shop receptionist, handling ordering office supplies, greeting visitors and processed daily Fed Ex.
Created filing system for orders that where either shipped or canceled by job number.
Maintained and processed HR duties which included new hires and screening applicants for open positions. Setting up drug screens. Completing E Verify and background checks for applicants.
Created in Power Point safety meeting packets for monthly safety meeting.
Handled month end procedures with approving invoices with coding, posting daily journal entries.
Processing deposits along with posting cash receipts into Quick Books Pro.
Entering in monthly expenses along with travel per diem expenses.
Weekly check runs, with cutting checks for accounts payable.
Setting up new vendors and customers with credit applications with complete I9 & W9 forms.
Coordinating freight shipments for either LTL or 3rd party flatbed carriers.
Negotiated and compared rates with 3rd party flatbed carriers for larger shipments.
Shipping smaller packages with UPS World Wide software for UPS labels.
Using Access for data Entry for updating customer & vendor information for account accuracy.
Processing shuttle runs on material listed on back order and needed released for order completion.
Created Bill of Ladings on orders that need to be released, along with other specific documents.
Purchasing material & supplies from vendors for order completion to ensure job lead time.
Creating Purchase orders for material needing to be purchased in Quick Books Pro.
Completed order entry in Macola Order Entry, checking inventory for customer inquiries by customers.

Education:
Professional Career Development Institute
Associates Degree in Computer Science & Business Administration

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