Executive Assistant Resume Cincinnati, Ohio - Hire IT People

EMPLOYMENT HISTORY:

Confidential, Cincinnati, Ohio

Executive Assistant

Responsibilities:

Executive Assistant to the President and CFO, with responsibilities that include but are not limited to handling confidential information; PowerPoint presentations for Board Meetings and Operations meetings; travel arrangements; monitor calendars in Outlook; schedule meetings; attend meetings and take minutes; order all office supplies; responsible for Confidential and regular mail; responsible for travel and expense sheets; review and approve incoming invoices; assist HR with screening and scheduling interviews; enter all new hires in Outlook and in computer system wherein I assign a badge to the new hire.
I use Confidential, a hiring software, as part of the hiring process of potential candidates. I work under time constraints to complete projects in an efficient and error free manner. Strong qualities include having great phone and customer service skills and prioritizing my workload while being detail oriented. Multi - tasking is a strong asset I possess as well.

Confidential, Cincinnati, Ohio

Office Administrator/Intake Specialist

Responsibilities:

Responsible for all administrative duties for a Psychologist and a therapist.
Those duties included but not limited to daily use of Carelogic/Qualifacts software for completing the intake process of new clients, scheduling, reminder calls, charting, filing, collect payments from clients via credit card, check or cash.
Created settlement reports daily for totals collected.
Submitted paperwork to finance department for Medicaid clients.
Transcribed medical reports for two psychiatrists in the Outpatient Med somatic office.

Executive Administrative Assistant

Confidential

Responsibilities:

Administrative Assistant to the COO/ Corporate Attorney; also assist the CEO, CFO, and CPO as needed.
I also scheduled meetings, took minutes and attended Board of Trustee meetings.
Daily use of MS Word 2010, Outlook, use of Excel and PowerPoint as needed.
I also provided administrative assistance for Psychiatrists in Confidential (intake of clients, setting new appointments, answering phones, appointment confirmations.
Provided receptionist duties for business office and the after school PH program.
Also a member of St. Aloysius Safety Committee.

Confidential, Cincinnati, Ohio

Senior Administrative Assistant

Responsibilities:

Assistant to 3 attorneys who handled contracts, Equal Employment Opportunity Commission (EEOC) issues and worker’s compensation.
Triage incoming calls to Legal Dept., handled mail and attorneys’ calendars; coordinate meetings, handle settlement check requests; use MS Word, Excel and GroupWise, Outlook on a daily basis. Light exposure to PowerPoint.

Confidential, Cincinnati, Ohio

Legal Secretary Associate

Responsibilities:

Heavy transcription (such as correspondence and court pleadings), handling incoming/outgoing calls, emails to clients/opposing counsel; incoming/outbound overnight packages and mail.
Responsible for tracking of attendance for 17 employees; responsible for invoices for files billed.
Responsible for keeping track of daily/monthly billings using Excel.
Kept track of attorneys’ calendar/court docket.
Trained new secretaries.
Maintained office supplies.
Used MS Word, Excel and Outlook on a daily basis.

Confidential, Harrison, Ohio

Office Assistant

Responsibilities:

Responsible for 700 storage units, handling new customers; closed out units and opened new units.
Handling incoming/outgoing phone calls; daily bank deposits; handled deposit refunds to customers.