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Administrative Coordinator Resume

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Berkeley, CA

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OBJECTIVE

  • Administrative professional with extensive experience in operations, customer relations and document management.
  • Seeking to obtain a challenging position dat would allow utilization of my professional skills in an environment dat offers both personal and professional growth.

SUMMARY

  • Proficient in Microsoft applications including Word, Excel, PowerPoint, Access, Visio, Outlook, CRM, SharePoint, PeopleSoft, Salesforce, Photoshop, Oracle iSupplier, Mac, Adobe Professional, Kronos, Lawson and Concur
  • Extensive experience providing administrative assistance and managing associated projects
  • Experienced in supporting groups and executives at various levels of management
  • Strong research, analytical, organizational, interpersonal and communication skills
  • Ability to manage multiple projects from inception to completion with strong work ethic and superior memory for details
  • Skilled in handling confidential matters
  • Committed to quality and customer service
  • Self - motivated, creative, resourceful and versatile
  • Ability to work independently and as an energetic team player
  • Highly adept at managing people, resources, timelines and budgets

PROFESSIONAL EXPERIENCE

Confidential

Administrative Coordinator

Responsibilities:

  • Provide organizational and administrative support to the Regional Director
  • Manage heavy calendar, schedule meetings and conference calls
  • Prepare correspondence, reports and presentations
  • Maintain all HR files
  • Coordinate event planning and catering for on and off-site meetings

Confidential, Berkeley, CA

Clinical Practice Associate

Responsibilities:

  • Provided administrative support to the Director of Clinical Practice Support, Clinical Practice Specialists and Clinical Nurse Advisors
  • Prepared, produced and distributed communications, presentations, reports and meeting packets
  • Developed, implemented and supported the education programs including patient safety programs
  • Worked with sensitive and confidential information regarding patient care and the decedent program
  • Dedicated resource for the onboarding logistics for up to 60 nurses on a bi-monthly basis

Confidential, Alameda, CA

Executive Assistant

Responsibilities:

  • Managed SVP of Development calendar
  • Coordinated meetings, conferences and events
  • Planned and organized travel
  • Processed departmental invoices and expense reports
  • Managed timecard edits for staff

Confidential, Oakland, CA

Program Associate

Responsibilities:

  • Provided calendar management for VP of Strategic Engagement & VP of Programs
  • Added/Edited information into Salesforce & ran reports
  • Coordinated travel arrangements

Confidential

Executive Assistant

Responsibilities:

  • Worked in collaboration with the Dean’s team on scheduling meetings and appointments
  • Greeted faculty, students and visitors in person or over the phone directing inquiries to the appropriate departments
  • Scanned confidential files for archiving purposes
  • Prepared Excel documents for mail merge projects

Confidential, Oakland, CA

Executive Assistant

Responsibilities:

  • Maintained CEO’s complex calendar
  • Managed the CEO’s travel and expense reimbursements
  • Served as the first point of contact for both internal and external inquiries
  • Assisted with preparation of materials and reports for a variety of meetings, events and presentations
  • Handled highly confidential, sensitive and/or critical information
  • Drafted, reviewed and/or edited written material to ensure accuracy, neatness, correct punctuation and grammar

Confidential, Oakland, CA

Senior Administrative Assistant

Responsibilities:

  • Maintained the Executive Director’s calendar
  • Prepared correspondence and documents
  • Handled confidential information which had not been made public
  • Managed executive’s travel and business expense budget
  • Ordered supplies, prepared and submitted purchase orders, invoices, expense reimbursements and investigated/resolved billing/payment discrepancies
  • Welcomed guests and clients by greeting them, in person or on the telephone; answering or directing inquiries
  • Worked with Contracts department to expedite contracts, worked with Materials Management, Engineering and IT on office moves and facilities management issues

Confidential, Oakland, CA

Customer Service Representative

Responsibilities:

  • Updated relatives and friends regarding patient’s surgery
  • Looked-up member records
  • Provided general information e.g., lodging, restaurants, parking and location of departments in the hospital

Confidential, San Francisco, CA

Executive Assistant

Responsibilities:

  • Provided senior level administrative support to Executive Vice President and other departmental staff
  • Created presentations, documents and reports
  • Coordinated events, meetings and trainings
  • Scheduled and managed travel (both domestic and international)
  • Processed accounts payables and expense reports
  • Maintained office supply inventory
  • Assisted with the set-up of new hires

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