Executive Assistant to the Chief Executive Officer Resume Billerica, Massachusetts - Hire IT People

SUMMARY:

Accomplished Executive Assistant with over fifteen years’ experience supporting C - level executives and senior management within large, global organizations, mid-sized companies and start-ups.
A pleasant and approachable demeanor, while maintaining the highest degree of confidentiality and professionalism in interactions with individuals at all levels. A true right-hand who is proactive, forward-thinking and always two-steps ahead.

PROFESSIONAL EXPERIENCE

Confidential, Billerica, Massachusetts

Executive Assistant to the Chief Executive Officer

Responsibilities:

Served as primary point of contact for internal and external constituents on all matters pertaining to the Office of the CEO.
Calendar management: planned, scheduled and coordinated all appointments, meetings and related travel. Remediated scheduling conflicts as needed and ensured CEO was continuously apprised of upcoming commitments and responsibilities.
Communicated with Executive Leadership Team, Board of Directors, employees, investors, clients and others on behalf of the CEO, as directed and confidentially when applicable.
Arranged complex international and domestic travel, including car service, lodging, meetings and events. Created detailed travel itineraries, documents and executive briefings relative to meetings.
Worked closely with Investor Relations to ensure earnings calls, shareholder meetings, and investor conferences were scheduled well in advance.
Assisted with CFMS Board of Director Meetings, organizing logistics, catering, dinners and on/off-site support. Scheduled weekly/monthly 1:1’s with direct reports. Coordinated Quarterly Town Halls.
Reconciled and submitted expense reports through Concur.

Confidential, Waltham, Massachusetts

Executive Assistant to the Chief Human Resources Officer, Managing Director

Responsibilities:

Managed three executive calendars, prioritizing meetings by utilizing knowledge of key contacts, purpose and projects, and foreseeing/resolving conflicts well in advance.
Reconciled and created expense reports through Concur. Approved time off and expense reports for manager's direct reports.
Scheduled highly confidential executive-level interviews, assisting with travel, accommodations and onboarding.
Prepared and proofread confidential correspondence, presentations and company documents to be distributed to board members, executives and internal personnel.
Responsible for planning, budget, site selection and on-site support for: Senior Leadership Team meetings, sales QBRs, sales training workshops and company-wide events such as Annual Holiday Party and monthly employee-related activities.

Confidential, Cambridge, Massachusetts

Executive Assistant to the Senior Vice President

Responsibilities:

Provided calendar management, prioritizing level of importance when scheduling internal and external meetings.
Scheduled and organized bi-weekly Leadership Team Meetings, Quarterly Town Hall Meetings, 1:1’s with direct reports, speaking engagements and special events. Responsible for site selection, budget, logistics and on-site support of quarterly GCS Leadership Team meetings.
Managed development of an onboarding manual for new employees to ensure smooth transition and a positive company experience.
Backup support to Executive Vice President for overflow and vacation coverage.

Confidential, Burlington, Massachusetts

Executive Assistant to the President and Chief Executive Officer

Responsibilities:

Provided direct support for an extremely busy CEO to include: travel arrangements (traveled 80%), heavy scheduling and complex, detailed calendar management.
Communicated with Executive Leadership Team and staff to ensure CEO’s requests were received in a timely manner. Coordinated ELT meetings and assisted in Avid Board meetings.

Confidential, Massachusetts

Executive Assistant t

Responsibilities:

Managed two extremely active calendars, foreseeing/resolving conflicts, and prioritizing meetings utilizing knowledge of projects and key contacts.
Extensive international travel coordination to include flights, lodging, transportation, business dinners, meeting coordination. Proactively obtained necessary travel documentation in advance (Visas, dual passports).
Scheduled confidential executive-level interviews, assisting with travel, accommodations and onboarding.
Proactively ensured upcoming Executive Corporate Calendar was received by YE and scheduled monthly, quarterly finance meetings in accordance with financial reporting timeframes.
Responsible for expense reconciliation/reports in Concur system. Approved expense reports of direct reports. Created purchase orders through Philips Purchasing Portal.
PowerPoint and Excel preparation/editing, ad hoc projects and personal assistance as needed.