Office Manager Resume Allentown, New Jersey - Hire IT People

SUMMARY

Detail oriented, motivated professional with seventeen years Accounts Payable experience.
Exceptional leadership skills forged through management of teams focused on large - scale tasks and high-level projects in order to increase efficiency and limit risk.
Advanced skills using MS Office including Excel, Word, PowerPoint and Access.
Proficiency of the Accounts Payable Year End 1099 Tax Filing process.
Extensive experience with Mainframe as well as SAP ERP and Oracle Master Data Management Platforms.

PROFESSIONAL EXPERIENCE

Confidential - Allentown, New Jersey

Office Manager

Responsibilities:

Processed Accounts Payable and Accounts Receivable weekly
Created procedures and policies for the AP and AR functions to ensure adherence to company and IRS guidelines
Implemented cashflow reporting, reviewed with company monthly
Processed weekly Payroll
Assisted with Marketing by creating company website and merchandise
Created new vendor relationships reducing overall cost and risk
Reconciled Bank Accounts to Accounting System and addressed discrepancies

Confidential - Philadelphia, Pennsylvania

Accounts Payable Manager

Responsibilities:

Transitioned AP from third party providers back inhouse by recruiting and hiring staff in all regions
Led post SAP to NetSuite implementation stabilization team
Worked with Controllers and Bank Reconcilers to identify all Direct Debit vendors and ensured transactions were posted in ERP and ledger timely
Coordinated closely with VAT and Indirect Tax Managers for proper AP processing
Defined and maintain framework to ensure AP compliance with regulations, internal control objectives and SOX controls

Confidential - Horsham, Pennsylvania

Accounts Payable Manager

Responsibilities:

Successfully remediated backlog of AP invoices, catching up on 2Mn, six months dated, backlog within the first two months of joining company
Transitioned from paper intensive operation to paperless, all expense reports and invoices received and processed online
Implemented Concur Expense Reimbursement tool
Supported parent company Audit of C3i Finance improving assessment from unsatisfactory to effective
Ensured all client billable pass-through expenses were captured correctly in AP process
Closed Accounts Payable, and provided accruals to Accounting, by noon business day one
Assisted Treasurer with bank account maintenance, wires, client services and rebate checks

Confidential - Philadelphia, Pennsylvania

Accounts Payable Manager

Responsibilities:

Daily management, delegation and prioritization of workload in a high volume, fast pasted environment
Develop and strengthen relationships with Senior Management, Attorneys and Office Managers
Closely monitor high volume rush check process to ensure two hour SLA is met
Manage weekly employee expense report processing via the Chrome River Tool
Administrate Amex program of twenty five cards used for United States Patent and Trade Organization purchases totaling $250,000 a month
Responsible for IRS 1099 reporting and annual “B” Notice process
Create operational and employee metric reporting for Accounts Payable core functions to identify trends and ensure proper staffing

Confidential - Providence, Rhode Island

Accounts Payable Manager

Responsibilities:

Responsible for daily supervision of the Accounts Payable Department
Direct and manage staff to provide accurate and timely processing and disbursement of vendor obligations while ensuring internal controls and compliance requirements are operating effectively
Develop, implement and maintain systems, procedures and policies for the Accounts Payable functions to ensure adherence to company guidelines
Train and evaluate employees to enhance their performance, development, and work through performance issues to make recommendations for personnel actions
Lead AP team in driving continuous improvement and performance goals through the compilation of data analysis, reporting tools and performance metrics and responsible for driving change management within the AP organization

Confidential - Providence, Rhode Island

VP; Operations Manager

Responsibilities:

Responsible for management routines such as; metric reporting, associate coaching, as well as strategic planning and forecasting for Vendor Operations.
Gained efficiencies leading to a cost savings of approximately $200,000 by implementing various process improvements
Created an automated process to validate our vendor file against the OFAC List which tightened risk control and led to further process efficiencies
Led multiple conversions of acquired companies onto Accounts Payable platform, including converting vendor files and historical 1099 Tax information
Created process efficiencies by improving procedures and creating automation for manual tasks
Managed an eighteen person operational team which included assigning and monitoring daily and weekly tasks in order to meet assigned goals, creating reviews and providing performance plans.