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Title: Project Coordinator
Duration: 2 years + possible extensions
Location: Brooklyn, NY.
Responsibilities:
- Support the administrative requirements of the program including meetings, calendars etc.
- Support the recruitment, selection, and on boarding of new team members
- Inventory supplies and order them on a timely basis; Identify gaps in infrastructure and raise issues/risks on a timely basis.
- Coordinate & Manage the inputs (documentation preparation and distribution) for key meetings, as required.
- Assist in planning of current future infrastructure needs for the project.
- Keeps all the infrastructure documentation including seating charts, staffing plan and supplies inventory, updated.
- Manage action item in coordination with the DOE facilities manager in event of staff re-location or new staff on-boarding.
- Act as the liaison to the on-site vendor's support staff.
- Provide operational support to key functional areas as needed
- Be the key point person to organize and electronically file key project documentation (SESIS uses an electronic document management tool)
- Understand the key components of the project plan and execute on coordinating the documentation, issues and requirements on an as-needed basis.
- Track progress of overall project plan, identify risks to implementation throughout the project, and work proactively to surface and resolve those risks, on an as-needed basis.
- Manage project budget and project administration
- Execute tasks on an as-needed basis.
- Work with project management staff members to raise and resolve issues, set project deadlines, and mitigate project risks.
- Successfully engage in multiple initiatives simultaneously.
- Serve as a liaison between business units, technology teams and support teams.
Mandatory Qualifications
Specialist
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Requested Qualifications:
- 12 + Months Demonstrated experience in supporting a large and complex project; handle multiple tasks concurrently
- 12 + Months experience with MS Office (particularly outlook, word, excel).
- 12+ Months Experience with oral and written communication, creating collaborative personal relationships, working with diverse groups, and driving agreement among differing opinions.
- 12 + experience working with stakeholders to define and develop business processes and procedures and system requirements.
- 12 + Months experience with meeting planning, facilitation, and presenting.
- 12 + Months Experience managing multiple concurrent Vendors and contracts.
- 12 + Months Experience with document management.
- 12 + Months experience with software development lifecycle (SDLC) to include various technologies.
- 12 + Months experience with working outside the boundaries of the job description, to contribute to the team.
- A baccalaureate degree from an accredited college, including or supplemented by 24 semester credits in computer science or a related computer field.
