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Detailed Job Description:

• Direct, administer, manage and facilitate a business process re-engineering or development of a high priority, high profile, commonwealth enterprise – wide information technology project of strategic importance.  
• On behalf of the Department of State, provide project oversight and help plan, organize, prioritize, and manage multiple work efforts across the project team.
• Assist in conducting reviews with project steering committee and report status and recommendations to senior leadership as needed.
• Mentor less experienced project management staff to build overall understanding of project management when needed.
• Develop and facilitate achievement of project service commitments.
• Plan project-specific training and orientation needs.
• Accountable for delivery of all work tasks identified in the project management plan.
• Monitor and track the project budget and advise necessary stakeholders. 
• Responsible for the capture and reporting of required project management metrics.
• Accountable for the final project management evaluation review with stakeholders.

Project Management Plan:

• Assist in the development and maintenance of a project management plan.
• Review and refine project plan, to identify needs and define major tasks and milestones, based on scope, resources, budget, and personnel.
• Make decisions within the designated authority as defined in the project plan to minimize project risk supported by sound analysis and project management best practices.
• Accountable for management of the project’s scope and gaining agreement and approval of scope changes with project steering committee and affected stakeholders.

Project Schedule:

• Develop work planning and scheduling work.
• Manage, and track the project progress against the project schedule.
• Coordinate project schedules across multiple project teams.
• Balance workload with project members’ capacity.
• Monitor project milestones and phases and take corrective action as needed to ensure the project is on schedule. 
• Notify team leads of project timelines, milestones, phases, work requests target dates, and approved executable work packages.
• Accountable to schedule or monitor status reviews, project management inspections, and software quality assurance work product and process reviews with the appropriate stakeholders.
• Accountable for peer reviews with the appropriate project team resources.
• Responsible for the development of estimates for the enhancement, business process re-engineering or development effort in planning, analysis, design, construction, testing, and implementation.
• Works with team leads to adjust and revise project estimates when necessary.
• Ensure new project estimates are approved by the client and agreed upon.
• Change Requests.
• Ensure all changes to scope follow processes outlined in the Change Management Plan and are documented.
• Receive and log all change requests from project stakeholders assisting them with the completion of the form as necessary.
• Conduct preliminary risk, cost, schedule, scope analysis of change prior to CCB.
• Seek clarification from change requestors on any open issues or concerns.
• Make documentation revisions/edits as necessary for all approved changes.
• Ensure any approved change is communicated to the project team and stakeholders.

Risk Management:

• Identify and manage project risk, and develop risk mitigation strategies, and track to closure.

Project Standards:

• Coordinate the establishment of project standards and project specific procedures with team leads.
• Responsible for project compliance with project’s standards and procedures.
• Ensure that tasks provide value and support the strategic direction of the project and meet service commitments.
• Responsible to tailor and baseline all project templates.

Project Communication:

• Serve as the primary point of contact for all project-related issues and resolution of issues.
• Communicate effectively with customers and software / hardware suppliers supporting the commonwealth as appropriate.
• Communicate and work with users and client as necessary.
• Anticipate issues and proactively address them. Identify and track issues.
• Build and maintain relationships with key stakeholders and customer representatives.
• Communicate to team members how their work assignments relate to and help achieve project objectives.
• Prepare status reports on a periodic basis for the project team, team leads, group leads, Sponsor, and appropriate stakeholders.
• Analyze and distribute reports on project metrics associated with work items related to improvement measures.

Experience required: 7 Years