Experience

5/10-present Confidential, Durham, NC
AP Accountant/AR Accountant Support

• Provide monthly review of received-not-invoiced (RNI) reports for correctness, completeness, and accuracy. Match receiving documents to unbilled receipts as appropriate. Discuss with appropriate purchasing personnel for resolution.
• Perform daily receipt of vendor invoices. Match invoices to purchase orders, receiving documents, and packing slips. Code invoices not entered via purchase orders. Ensure all authorizing signatures are in compliance with the DRI authorization and approval policy.
• Provide daily vouchering of all vendor invoices when received. Review vouchers for duplication, completeness, and accuracy.
• Post vouchers to the Accounts Payable System and review all postings for accuracy and completeness.
• Monthly AP reconciliations
• Adjusting journal entries
• Monthly Accruals
• Review employee expense reports to ensure proper inclusion of all receipts, proper approvals, and overall compliance with the DRI Travel and Expense Policies.
• Prepare weekly preliminary check run. Issue checks as approved by the NC Operations Controller or designee.
• Set up new vendors within the Macola accounts payable module, including any special payment information, as provided by the purchasing and inventory departments. Ensure all W-9s are received prior to any payments generated.
• Perform daily and monthly update of Cash Summary reports to include vouchers, payments, and outstanding Accounts Payables. Review outstanding payables at month end and record journal entry for accrued trade payables
• Reviews all shipped not billed reports for correctness, freight and special billing instructions. Matches all shipping documents to freight bills as appropriate
• Prepares, reviews and posts all invoices for shipments and freight
• Records and posts all cash receipts
• Contacts customers to inquire about payment of overdue receivables
• Perform monthly and annual Closing, including running monthly summary reports, aged trial balances and compare to monthly Cash Summary reports
• Maintaining the appropriate files for customers, billing and cash receipts as deemed necessary for the position by the Controller

9/09-5/10 Confidential, NC (Interim Connextions)
Accounts Payable Specialist

• Batch and code vendor invoices for payment processing
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Reconcile monthly vendor statements and resolve differences by working with vendors and departmental contacts.
• Generate weekly check runs on rotational basis with other team members
• Ensure accuracy of information included on routine monthly reports
• Prepare month end accrual entries
• Ensure the appropriate internal controls are followed to create disbursements in the most effective, efficient, and consistent manner possible.
• Respond to inquires from internal and external customers (employees, department managers, and vendors).

4/06-4/09 Confidential, Cary, NC
Purchasing System Specialist/ Accounts Payable Specialist

• Manage all aspects of purchasing and accounts payable for instructor related expenses, including researching and analyzing expenses, minimizing costs receipts of services
• Audit instructor invoices and resolve all discrepancies, ensuring that all reconciliations are performed, cleared and reviewed in line with agreed contracts.
• Creation of purchase orders
• Perform weekly reconciliations of sessions held to POs created/received to ensure that all instructor costs are accounted for in the proper period.
• Implement regulation and controls to ensure the expense polices are being adhered to.
• Work closely with various departments across the organization and coordinate meetings to make certain expenses are accounted for accurately.
• Maintained Accounts Payable aging report for instructor expense accruals.
• Monitor open PO’s and close necessary Po’s
• Review the distribution coding
• Handled all activities in accounts payable relating to travel reimbursements, EFT requests, contract labor, and instructor payroll expenses
• Resolve invoice matching errors
• Handle all T&E for Canadian vendors
• Entered vendor invoices and expense claims into accounts payable system and coding to general ledger.
• Processing of employee expense reimbursements
• Coded invoices to proper GL accounts, reconciled invoice disputes
• Generated monthly accounts payable accrual for management
• Verified accuracy of invoices entered in the system as to amount, general ledger coding, date, vendor name and address, terms, and proper approval
• Responsible for generating monthly withholding tax report for Canadian expenses
• Responded to vendor inquiries for US & Canadian
• Contact vendors regarding queries and follow through to resolution of disputes.
  7/77/01-4/06 Confidential, North Bergen, New Jersey
  Senior Accounts Payable Coordinator

• Ensured that vendor invoices are matched with purchase orders and approved
• Coded invoices to correct GL account
• Voucher match invoices to packing slips and processed payments
• Applied correct state sales tax rates and processed payments to each state
• Analyzed credit card statements for accuracy and processed payments
• Analyzed employee expense reports for accuracy and processed payments
• Reconciled bank statements
• Printed weekly A/P Checks and processed cash advance requests
• Banking activities including voids, stop payments and research
• ERP Software : Oracle applications, Lawson, Solomon IV Finance, Macola
• Skills: Microsoft Office 2003/2007, Excel, PowerPoint, Microsoft Word

Education

Rocky Mount, NC
Bachelor of Science, Business Administration
Bachelor of Arts, Psychology