Temporary Administrative Assistant Resume

SUMMARY

Using Microsoft Excel to create schedules and spreadsheets. Using Microsoft Powerpoint to create presentations. Using Microsoft Word to send out letters and notices of important events that are coming up. Using Microsoft Outlook for the task manager.

PROFESSIONAL EXPERIENCE

Temporary Administrative Assistant

Confidential

Responsibilities:

Ensure that the office is opened and closed effectively (with others); maintain professional appearance of office suite common and meeting areas (reception, break room, conference rooms, etc.)
Greet clients and visitors to the office (ensuring they have a positive first impression); offer refreshments; determine the most appropriate team member to direct them to as needed
File all documents - unlock and lock files
Answer phones - transfer calls and use CRM system to create actions from calls
Schedule lunch meetings
Process Faxes and Mail daily
Use CRM system to process incoming and outgoing client correspondence
Send out Weekly Market Review on Mondays and upload to website
Mail out Quarterly Performance Reports for clients
Blotter all incoming checks and make copies/reconcile all scanned checks monthly
Arranged travel arrangements domestically and internationally

Administrative Assistant

Confidential

Responsibilities:

Answer telephones operating a multi-line telephone system to answer incoming calls and direct callers to appropriate personnel
Greet and welcome on-site clients, vendors and visitors
Typing correspondence, filing, copying, scanning
Distribute mail on daily basis, prepare all outgoing mail using postage machine and prepare all overnight packages to Divisions as well as external packages as necessary
Maintain and manage office attendance calendar and conference room calendar
Maintain and order office supplies
Arrange for repair and maintenance of office equipment with vendors
Assist with coordinating international and domestic travel plans as necessary
Perform light housekeeping tasks within the facility (ensuring kitchen is stocked, copier paper ordered and replenished, etc.)
Functional expert in Midas system - reports, inventory review, any other assigned duties
Preparation of retail audit pricing forms for High Plains team and Mid Valley VP of Sales
Assist/analyze Client Services team and VP operations for date coded/seasonal/promotional products and related issues including closeouts, markdowns, and salvage
Manage and update D&S Monthly Distributor Price List
Update weekly inventory sheets for both High Plains and D&S deleted items
Manage and coordinated DeCA and Exchange promotional calendars and interface with MVP Business manager, Marketing Analyst, VP of Operations and retail for same
Interface with Business Manager, Marketing Coordinator, and Marketing Manager in development of broker retail selling tools
Exploration of logistics/warehousing opportunities as assigned by VP Operations and division president

Confidential

Responsibilities:

Blood Donor to the American Red Cross
Student Professional Advancement attended workshops such as Travelers and ING
Worked at St. Lawrence Church and St. Francis of Assisi as a money collector for the archbishop’s appeal as well as budgeting the money.
Donated money to American Cancer Society
Helped the church in promoting donations for new computers for their classrooms as well as better buildings for the kids.

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