SUMMARY

• Seeking to secure a challenging position where my strong analytical skills, high level of professionalism and work ethic, along with my resourcefulness and enthusiasm will be fully utilized with an opportunity for growth.
• Searching for a position where I can also demonstrate my ability to proactively address issues and drive multiple tasks to successful completion while exercising my ability to work autonomously.

TECHNICAL SKILLS

• MSOffice 2010: Word, Excel, Power Point, MS Project, Visio, Access, Publisher, AutoCad 2000, Confidential Acrobat, Life Design, InDesign, Illustrator, Outlook, Insperity OrgPlus2014 and Lotus Notes. Working knowledge of plotter printers and web design/updating.

PROFESSIONAL EXPERIENCE

Executive Administrative Assistant

Confidential - Des Plaines, IL

Responsibilities:

• Administrative assistance to the Division Vice President of Operations.
• Provide dedicated support to multiple department professionals with exposure to confidential/sensitive information; global interaction and exposure to senior levels of the organization and our external customers
• System savvy with strong working experience using Confidential Suite and Confidential Suite
• Ability to anticipate and take initiative to complete given tasks
• Create/prepare correspondence and complex presentations
• Develop and maintain database/spreadsheets
• Coordinate complex domestic and international travel arrangements including passport and visa requirements
• Coordinate schedules and assist in managing time of others
• Prepare expense reports
• Involvement with project management/event coordination
• Manage department onboarding and transfers
• Manage reception area and staff
• Use of SAP based purchasing system, concur expense system, webex, video conferencing

Global Marketing Coordinator

Confidential

Responsibilities:

• Developed and monitor department vacation schedule, check request procedures
• Coordinate department Executive Summary, including publishing global and US launch grids, on a monthly basis.
• Lead, develop and manage current administrative processes (Mercury, OEC, IT, HR) within the global organization - perform monthly self monitoring checks of the processes.
• Assist in development and implementation of global knowledge and business processes, in coordination with global marketing areas, Latin America, Europe, and Asia/Pacific. Coordinate documents for Areas on Product Launches, Trade Shows, and other marketing communications.
• Perform advanced, diversified, and confidential duties to support Sr. director of Global marketing using multiple software programs.
• Assist in visual design, compilation, and assembly of executive presentations for the global organization.
• Assist and/or Lead departmental projects (management) to ensure completion is on time and within budget.

Administrative Assistant

Confidential

Responsibilities:

• Assistant to Sr. Global Marketing Director.
• Generated executive presentations for senior management.
• Support Global Marketing Team 20+ individuals, exercising my ability to multi-task and prioritize responsibilities for critical, time sensitive and confidential activities.
• Coordinate international business trips including passport/visa requirements, air/ground travel, and hotel accommodations.
• Securing on and off site meeting space for individuals and group sessions/meetings.
• Responsible for month-end wrap up of departmental business/financials reports (Highlights and product launch grid).
• Provide support to in-house departments to successfully achieve business objectives.
• Demonstrate ability to assess issues/situations and direct individuals to the appropriate person(s) for resolution.
• Develop, rationalize, and present solutions to problems/obstacles to achieve successful business objectives to Senior Staff as well as team members.
• Offer direction and leadership to coworkers when asked to assists on difficult tasks.
• Assist in management of department processes (OEC, HR, IT, Mercury and Comac).
• Actively seek opportunities to improve departmental processes and share ideas with others.
• Manage calendars, voicemails and emails for supported department.
• Organize and execute site tours of the facility for external and internal customers.
• Manage and execute all catering requests for department.
• Maintain a professional presence and attitude during all aspects of the business day.

ADMINISTRATIVE ASSISTANT

Confidential - Elk Grove Village, IL

Responsibilities:

• Assistant to traveling Vice President of Marketing and Technical Services.
• Exercised my ability to work autonomously during his travels to achieve expected business objectives.
• Responsible for complete round-the-world travel arrangements.
• Prepared and shipped sales presentations, with audio/video, graphs, along with other miscellaneous sales items, for the trips.
• Provided technical sales support of new development projects.
• Created and maintained sales support of marketing material and other aides utilizing Power Point, Excel, Mac, DOS and Photo Shop.
• Modified, analyze and print layouts using AutoCad 2000.
• Proficient with manipulating Excel spreadsheets and creating formulas.
• Created PowerPoint presentations using Excel charts and graphs for executive meetings.
• Experience working with suppliers and consulting firms, both in the U.S. and Europe.
• Generated and edited Memos of Understanding between suppliers and representative with confidential materials and resources.
• Working knowledge of internal control procedure, Sarbanes/Oxley act.
• Responsible for responding to email, inquiries, and technical requests from customers.

CONTRACTS MANAGER/OFFICE MANAGER

Confidential

Responsibilities:

• Generated and maintained time-share contracts and payment records for the resort.
• Ordering sales support and office materials.
• Support of sales team during sales through closing.
• Personalized special vacations for time-share holders.

MARKETING ADMINISTRATIVE COORDINATOR

Confidential - Chicago, IL

Responsibilities:

• Maintained office automation for the Chicago area sales force.
• Monthly and year end reports for future marketing analysis.
• Monthly booking, billing and inventory of the Great Lakes region.
• Created and maintained sales support of marketing material and other aides utilizing Power Point, Excel, Mac, DOS and Photo Shop.