Senior Administrative Assistant RESUME NJ - Hire IT People

CAREER PROFILE:
Professional Administrative Assistant with demonstrated ability to support management in a competitive, fast-paced, client focused environment.

SUMMARY OF QUALIFICATIONS:

Highly motivated and talented professional with more than nine years experience in the financial services and pharmaceutical industries
Competent with computer and numerous software applications
Excellent organization, communication and customer service skills
Ability to complete tasks and projects in a timely manner
Skilled in administrative and office procedures
Ability to prepare, compose and assemble confidential information

SPECIALTIES:
Ï Administration · Inventory Management
Ï Expense & Attendance Reports · Travel Management (Concur)
Ï Calendar & Email Management Ï Internet Research
Ï Microsoft Office Ï Customer Support

Bi-lingual – Spanish (read, write and speak) Ï Lotus Notes and Outlook Skills

EXPERIENCE:
Confidential,
Roseland, NJ

Senior Administrative Assistant (OSGLI) (1/11-5/11)

Managed calendars for Account Executive and Vice President using Lotus Notes.
Secured travel arrangements and scheduled meetings Microsoft Word, Excel and PowerPoint.
Copying and filing
Processed travel vouchers
Prepared PowerPoint presentations utilizing Microsoft PowerPoint.

Administrative Associate (OSGLI) (12/08-12/10)

Updated Servicemembers’ address and beneficiary
Scanned and boxed up Return Mail
Reviewed microfilm data for each service member to determine if the information on the beneficiary form is up-to-date using MS Excel, PowerPoint, Word and Lotus Notes

Enrollment Associate (3/08-12/08)

Completed assigned enrollment requests within established performance standards and benchmarks.
Responded to customer requests and inquiries using Lotus Notes and MS Outlook
Prepared Enrollment kits for prospective client
Translated English Enrollment kits to Spanish Enrollment kits
Updated database of completed kits using MS Office programs.

Senior Request for Proposal Associate (3/05-3/08)

Proofread questionnaires, bid specifications and proposal requirements
Populated questionnaire with all available answers from database
Prepared Compliance/Contract Topsheet
Completed Binder Checklist and submit to packaging team

Sales Support Associate/Administrative Assistant (3/04-3/05) - temporary

Prepared marketing binders for various companies
Provided administrative support for a staff of ten
Prepared and composed letters, memos, charts, graphs, and presentations,

scheduled meetings using MS Office and Lotus Notes.

Assisted sales managers with various projects

Confidential,
Roseland, NJ

Senior Administrative Assistant (a.k.a. Clinical Development Assistant) (10/98-12/03)

Provided administrative support for head of clinical research scientist and five clinical research scientist
Prepared and composed letters, memos, charts, graphs and presentations

scheduled meetings using MS Office and Outlook

Coordinated domestic and international travel arrangements
Ensured that invoices got appropriate signature and were paid in a timely manner
Prepared expense vouchers
Uploaded and downloaded SOP’s and protocols from Documentum
Acted as backup to other administrative assistants
Mentored some of the administrative assistants

Confidential,
Totowa, NJ

PC Application Specialist (3/97-11/97)

Provided administrative support to a staff of 20
Prepared and composed letters, memos, charts, graphs and presentations
Trained staff on various software packages (Word, Excel)

Confidential,
Oradell, NJ

Accounting Clerk/Accounts Payable Processor (3/96-3/97)

Processed invoices from various clients using MS Office and Outlook
Cut and printed checks once invoices were approved
Inputted company stock figures into excel spreadsheet

Confidential,
Totowa, NJ

Marketing Administrative Assistant (3/98-9/98)

Confidential,
Weehawken, NJ

Administrative Assistant (12/97-1/98)

Confidential,
Teaneck, NJ

Administrative Assistant (10/95-3/96)

EDUCATION: COMPUTER LEARNING CENTER, Paramus, NJ
Degree: Microcomputer Business Applications, 1995

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Senior Administrative Assistant Resume

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