Administrative Assistant Resume Profile

OBJECTIVE

I am a friendly, loyal and clearly dedicated individual who has an ambition to succeed in any given environment. Although I have experience in different areas, I love to learn, and am always up to a challenge whenever the situation. I get along with others, while also work efficiently on my own. I am seeking a position where can develop and excel while giving my best to an employer.
Professional, conscientious, self motivated and creative.
Strong organizational and leadership skills.
Excellent written and verbal communication skills.
Strong ability to effectively multi-task in a fast paced office environment.
Professional and energetic work attitude.

WORK HISTORY

Confidential

Administrative Assistant/Scheduler

Provide administrative support to staff as needed. Schedule appointments
Enter information accurately and maintain a high level of professionalism and confidentiality.
Receive and verify invoices, audit transactions.
Prepare invoices for batches for data entry.
Answer incoming calls and route calls to relevant department or personnel.
Schedule and dispatch maintenance and service techs according to customer request and needs.
Arrange for necessary repairs in order to restore service and schedules.
Relay work orders, messages, and information to or from techs using telephones or two-way radios.
Prepare daily work orders and run schedules.
Receive or prepare work orders.
Maintain inventory files.
Prepare purchase orders.
Generate transfers from negative stock.

Confidential

Administrative Assistant

Provide administrative support and assistance to the President and staff.
File and retrieve documents and reference materials.
Monitor, respond to all and distribute incoming communications.
Answer and manage incoming calls.
Prepare permit applications and close out documents.
Fax, scan and copy documents. Maintain office filing and storage systems.
Generate workorders.
Maintain Bid List and Quote Logs.
Assist President with day-to-day activities.
Maintains call in sheet for repairs/leaks.
Download all incoming proposals to bid.
Maintain all Product Data Sheets and MSDS' for all projects.
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
Research and identify key data sources.

Confidential

Office Manager

Confidential

Warranty Administrator

Responsible for all aspects of new construction warranty program.
Receive and review warranty claims.
Evaluate claims for validity.
Forward claims to subcontractors and vendors.
Negotiate warranty settlements.
Ensured work was completed in accordance with applicable standards, codes and procedures.
Complete or verify all documentation, repair records, data sheets, etc., associated with warranty work to fully document activities.
Able to read blueprints.

Confidential

Project Assistant/Executive Assistant

Provide personal administrative support and assistance to executive
staff and Project Manager.
Prepare and edit correspondence, communications, presentations and other documents.
File and retrieve documents and reference materials.
Manage and maintain executive schedules, appointments and travel arrangements.
Conduct research, assemble and analyze date to prepare reports and documents.
Arrange and coordinate meetings and events.
Monitor, respond to all and distribute incoming communications.
Answer and manage incoming calls.
Coordinate project-based work.
Establish operating practices and implement improvements where necessary.
Prepare permit applications and closing documents.
Enter AP into Master Builder.

Confidential

Practice Representative
Served as the first point of contact between patients and the facility.
Coordinated and guided patient visit from check-in to check-out.
Receive all incoming calls, document messages and routes to appropriate clinical staff. Transfers calls as necessary.
Ensure documentation in medical record is complete including lab and test results. Assist in facilitating request for patient medical records.
Confirm patient demographics and insurance information and performs insurance verification when required.
Schedule, re-schedule patient's office appointments and follow-up appointments. Confirms patient appointments for the following day. Prepare patient referrals to specialty care.
Print physician schedules, labels and other applicable form in preparation for the next business day. Pulls and files patient charts and prepares new patient charts as needed. Prints and files transcription notes. Provides administrative support for the physicians as needed.