Administrative Assistant Resume Profile, MI - Hire IT People

Summary

Administrative professional specializing in document processing, information gathering, managing confidential documents, office management and customer service. Interest involves utilizing my current knowledge and abilities to advance to higher levels of administrative management roles and responsibilities.

Work Experience

Confidential

Administrative Assistant

Served as primary Administrative Assistant for MIOSHA Supervisor and Enforcement
Officers Industrial Hygienist.
Processed complaints, answered phones, scanned and faxed documents, prepared
case file investigations.
Managed data base-input information into the Federal Information IMS system and updated Agency Data Base daily.
Reviewed and typed letters for 4 Enforcement Officers Industrial Hygienist and
Supervisor for District 3. Prepared files for closing and forwarded to Lansing Office.
Complaints were processed and handled with a high level of confidential
discretion.
Distributed and date stamped mail to the various departments within MIOSHA's Detroit Office.
Responsible for making sure Penalty Payment Checks were mailed to Lansing for processing daily.

Confidential

Administrative Assistant

Provide Administrative assistance to CEO of company and staff.
Used discretion to prioritize and screen calls, correspondence and visitors.
Open and closed work orders in the Maximo System for Maintenance Engineers daily.
Distribute mail within the department.
Regular communicated and worked closely with Senior Management and staff
within the Patrick McNamara Federal Building.
Prioritized, coordinated and monitored the completion of projects assigned on
Behalf of Management.

Confidential

Scheduling Secretary Assistant

Contact doctors office to obtain information on medical examination.
Assemble all medical documentation for vendor invoices as well as assembling claimant appointment notification and confirmation letters.
Mail weekly Disability Physical Examination Letters to Claimants and Vendors.
Make weekly follow-up calls regarding late status of claimant medical report.
Input information daily obtained from vendor on status report into claimant file.
Verify physician's requested CE Exam.
Enter all relevant data regarding claimant's CE into computer system.
Perform various task asked by secretaries such as, invoice reprint,
photocopying and examiner mail distribution by unit.

Confidential

Front Office Receptionist

Responsible for greeting clients and customers, answering multi-line telephone
system and providing appropriate instructions for visitors.
Performed administrative tasks such as typing correspondences, scheduling meetings, filing, faxing and scanning documents.
Open, sort and distribute incoming correspondences.
Maintained lobby, conference room, copy room, kitchen and reception area.
Ordered office supplies and ship and receive daily courier packages.
Performed high level of confidential procedures daily.

Confidential

Receptionist

Receive, greet and direct visitors guests.
Receive, place and direct calls.
Type business letters, memos, reports, etc.
Contribute to a pleasant, effective, and coordinated work environment.
Performs related duties as assigned.
Fax and scan documents.
Maintain and secure confidential information.

Confidential

General Office Assistant

Performed standard and advanced confidential secretarial duties, while working within established parameters.
Prepared correspondence memoranda and reports, sort and distribute incoming mail
accurately sign for and deliver incoming courier packages.
Screened telephone calls, received and direct visitors and resolved routine inquiries.
Scheduled and maintained coordinated calendar of appointments, meetings and travel itineraries.
Prepared and distribute minutes of meetings.
Ordered office supplies.

Confidential

Lobby Ambassador/CRC-Coordinator

Acknowledged and cordially greet and direct customers, visitors, vendors
and partners in a timely manner.
Responsible for handling floor plans to new site residents and guest.
Professionally and effectively answer and forward phone calls.
Provided support to the administrative team's site employee with various
internal and external projects as needed.
Conference Room Assistance, scheduled meetings and directed catering coordination
of delivery for customer events and staff meetings.
Telepresence Liaison Escort meeting participants to and from the
Telepresence Conference Room.

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Administrative Assistant Resume Profile

MI

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