OBJECTIVE:

• To obtain an administrative position enabling me to utilize my clerical, analytical, conceptual, judgmental and numerical skills.
• Summary: The ability to absorb, analyze and retain data/materials for maintaining the proper functions activities and situations. Ability to foster an attitude of responsive services to the public and adapt well to

PROFESSIONAL EXPERIENCE:

Administrative Secretary

Confidential

Responsibilities:

• Scheduled disciplinary hearings and prepares official documents and exhibits for hearings
• Maintained and update the Superintendent Designee’s calendar
• Prepared correspondence, including emails, memos, letters, mass mailings and other industry related documents for students, administrators, various agencies, and attorneys
• Review and verify documents for completeness, accuracy and compliance with established policy and procedural requirements and/or appeal process
• Professional communication abilities, including being able to communicate with all levels of employees, agencies, parents, and other guests.
• Project management skills like goal setting, managing employee leaves and payroll
• Collaborate with the Residency Investigation Officer to put systems in place to help verify student’s residency
• Supervise other clerical and temporary clerical staff
• Participate in meetings when needed
• Withdraw, transfer, and enroll students into alternative programs and school
• Customer service and interpersonal skills
• Create, maintain and update spreadsheets that tracks student expulsions
• Maintain and update record - keeping system and file management
• Work closely with Pupil Personnel Workers (PPW) and other schools and their staff
• Data entry
• Phone reception
• Schedule maintenance and outside repair orders for the department
• Order supplies and maintain office supply inventory
• Properly purge student records using the school’s records retention procedures
• Other tasks as needed

Site Supervisor/Security

Confidential

Responsibilities:

• Interview prospective security guards for various sites & train those hired for appointed site
• Assist with finding coverage for weekend assignments at site
• Monitor cameras for unusual activities
• Monitor building for chemical leaks, spillage, unlawful entries, flooding, etc.
• Monitor the coming and going of employees/contractors, visitors
• Maintain personnel and other office files for updates as needed
• Monitor the closed-circuit television system
• Monitor fire alarms and other systems as needed
• Check employee badges

AP Administrative/Guidance Secretary

Confidential

Responsibilities:

• Developed and implemented tracking system for outstanding student obligations.
• Performs word processing functions.
• Schedule and enroll incoming students
• Prepare and process correspondence for transfer students
• Update information for graduation process
• Prepare correspondence for s and graduation ceremonies
• Schedule college visits
• Develops, formats, and prepares correspondence, memos, reports, and forms
• Prepares specialized documents and technical reports
• Creates documents for mass mailings
• Prepares, distributes, collects, records, processes, arranges, compiles, files, and maintains data related to student enrollment, orientation, suspensions, and withdrawals and a variety of other school business-related operations
• Sets up scheduling procedures for counselors as needed
• Keep current file maintenance system for all schedule, attendance, and interim reports
• Maintains class and school enrollment data
• Maintains data on the Student Information System (SIS)
• Greets visitors, answers inquiries and/or directs them to appropriate school personnel
• Schedule use of school facility
• Processes required forms and packets for discipline issues.
• Maintain inventory of school materials/office supplies; obtains supplies as required
• Prepares and maintains up-to-date records of all students on class list and attendance record/reports as needed
• Sign students in and out of school. Issues tardy passes and keeps absentee/tardy records.
• Assists with the preparation and distribution of semester exams and tests

Office/Payroll Manager

Confidential

Responsibilities:

• Direct support to owners of the company
• Served as Procurement Officer when applicable
• Maintain and process timesheets, calculate earnings, print and distribute paychecks
• Preparation of proposal and contracts, bid submittals
• Preparation of personnel correspondence and forms
• Preparation of spreadsheets/database, and other pertinent correspondence
• Schedule/attend off-site meetings, walk-throughs and act as liaison between various companies
• Supervise support staff
• Data entry, process purchase orders, maintain inventory
• Reconcile bank statements
• Coordinate carrier services and mail distribution
• Update business licensure

Budget Coordinator

Confidential

Responsibilities:

• Prepare summary and detailed reports for Directors on a monthly basis (includes reconciliation, and money transfers)
• Payroll processing, timekeeping, recordkeeping and reporting (enter sick, personal and vacation leave into timekeeping system; verify and record absences and lateness records; generate reports utilized to identify leave usage, patterns and trends in attendance).
• Maintain invoice and accounting files
• Utilize computer system to retrieve data and query reports
• Process payments for utility bills and all other bills for the Facilities Department
• Reconcile college’s general ledger and Facilities for appropriate payments to various accounts
• Provide assistance to Facilities Budget Manager as needed.

Office Manager

Confidential

Responsibilities:

• Direct support to owner
• Maintain and process timesheets, calculate earnings, print and distribute paychecks
• Preparation of proposal and contracts, bid submittals
• Preparation of personnel correspondence and forms
• Preparation of spreadsheets/database, and other pertinent correspondence
• Schedule/attend off-site meetings, walk-throughs and act as liaison between various companies
• Supervise support staff
• Data entry, process purchase orders, maintain inventory
• Reconcile bank statements
• Coordinator carrier services and mail distribution
• Update business licensure

Administrative Secretary

Confidential

Responsibilities:

• Direct support to Director, Academic Counselor and Transfer Counselor.
• Attend staff meetings & retreats,
• Record and generate minutes, s, reports, surveys, evaluations, departmental newsletter and other administrative correspondence.
• Assist with generating budget spreadsheets/databases and Annual Reports.
• Office management and supervise student aides
• Maintain/update student database
• Counsel students
• Verify/retrieve financial aid and admission information
• Process applications and other administrative forms (requisitions, expense reports, etc.)

Administrative Medical Secretary

Confidential

Responsibilities:

• Direct support to the Director of Social Work and ten (10) clinical social workers.
• Office management
• Recording/preparation of minutes and other office correspondence
• Schedule meetings, maintain Director's yearly calendar
• Reconcile invoices and maintain inventory
• Maintain care provider licenses
• Generate/reconcile purchase and maintenance requisitions
• Generate and reconcile invoices for Confidential t transportation for the Social Work, Emergency Room, Ambulatory, and Psychiatric departments
• Filing, preparation and reconciling time and attendance sheets for payroll and initiate check requests

Maryland Community Benefits Network Coordinator

Confidential

Responsibilities:

• Trained to participate in a three (3) year pilot program to screen and counsel public on state and privately funded programs/benefits available
• Attend bi-monthly off campus meetings
• Initiate monthly demographic reports
• Liaison for persons screened and agencies contacted on their behalf.

Administrative Assistant

Confidential

Responsibilities:

• Direct support to Director of Large Case Management and medical staff
• Execute Confidential t reports
• Execute home health services
• Schedule appointments
• Perform preliminary interviews
• Maintain psychiatric/medical database
• Calculate exempt/non-exempt and administrative time for payroll
• Implement organization systems, word processing and phone reception.

Legal Secretary

Confidential, P.A

Responsibilities:

• Assist lawyers on criminal, civil, worker's compensation, traffic and bankruptcy cases.
• Secretarial support including typing, filing, phone reception, data retrieval
• Preparation of legal documents and correspondence
• Liaison with MVA, insurance companies, hospitals, and judicial systems.

Confidential

Utilization Assistant

Responsibilities:

• Preparation of admission intakes
• Monitored hospital length of stay
• Insurance verification
• Interaction with medical personnel.
• Direct support to Chief of Medicine and Assistant Director of Clinical Operations
• Office management, word processing
• Coordinate and maintain records of Board meetings
• Train support and volunteer personnel
• Implement and maintain profee billing system
• Coordinate triage on-call schedules
• Preparation of medical correspondence, mail and material distribution.
• Direct support to Administrative Assistant and Chief of Medicine
• Filing, phone reception, word processing
• Profee billing, medical transcription, and mail distribution.

Admitting Officer

Confidential

Responsibilities:

• Pre-register Confidential ts
• Admission of detox and emergent Confidential ts
• Maintain bed control
• Direct contact with ER, physicians and nursing staff
• Phone reception and insurance verification.

Secretary

Confidential

Responsibilities:

• Direct support to Director, Comptroller, and Community Coordinators
• Assemble and print newsletters
• Assist preparation of budget reports and grant proposals
• Prepare correspondence for fundraisers and zoning issues
• Oversaw and delegated work to volunteer and part time staff
• Liaison between company, political and community officials.