Senior Executive Assistant Resume San Francisco, CA - Hire IT People

SUMMARY:

15+ years experience working in administrative support for C - level and senior executives.
Proficient in MS Office Suite (Outlook, Word, Excel, and PowerPoint), SharePoint, Salesforce and Concur Systems.
Self-motivated and learns quickly to acclimate to new processes, systems, and organizations.
A strong work ethic with the ability to work well independently and as a team player. Good listening and communication skills. Provides excellent customer service and builds strong working relationships.
History of performing complex administrative duties, which involve contact and exposure to all levels of management, internally and externally, with diplomacy, confidentiality, discretion, and judgment. Ability to adjust to business needs by changing priorities as needed to meet deadlines.
Proven background of managing busy calendars and offices. Prepare well-reseCarched, accurate documents, reports and presentations.
Served as liaison to Board of Directors and experienced with board meetings, corporate functions, and event planning.

TECHNICAL SKILLS:

Technology and Tools: Windows and Mac Systems. Microsoft Office 2010, 2013, 2016 (Outlook, Excel, Word, PowerPoint), Gmail and Calendar, Adobe Acrobat Professional, Visio, Lotus Notes, Dropbox, Salesforce, SharePoint, Concur, Lawson, PeopleSoft, ADP, Workday, Success Factors, WebEx, LYNC, and Skype.

PROFESSIONAL EXPERIENCE:

Confidential, San Francisco, CA

Senior Executive Assistant

Responsibilities:

Gatekeeper for extremely active calendar and makes travel arrangements.
Prepares daily agenda with related meeting materials and reports.
Reviews and approves monthly travel reconciliation for executive in Concur. Additionally, approves invoices and direct report expense reports.
Heavy senior-level executive recruitment from start to finish. Initial calls with recruiters and candidates, set-up interview agendas and travel arrangements. Additionally, provides assistance with onboarding process, when needed.
Responsible for highly confidential information and senior executive personnel files. Maintains HR and Internal Communications organization charts.
Coordinates on-site, off-site meetings and events within budget, working directly with hotels, contractors, restaurants.
Works with executives on Board materials using Diligent Board System.

Confidential, Fremont, CA

Senior Executive Assistant II to Senior Associate Administrator

Responsibilities:

During hospital high activity periods, scheduled executives for night, early morning and weekend shifts. Provided ongoing surgical and operating room schedules to ensure adequate coverage.
Reviewed and processed bi-weekly payroll for executives and clinical staff under Operations Management, Cardiovascular Lab, and the Operating Room. In addition, responsible for ensuring medical directors and physicians’ timesheets were accurate, and processed paperwork for payment, and ensured their contracts were current.

Confidential, Pleasanton, CA

Executive Assistant to Executive Officer & Senior Vice President

Responsibilities:

Heavy calendar management and extensive travel arrangements across multiple time zones.
Efficiently handled the day-to-day administrative operations and processes. Responsible for Board meetings, member and legal contract files and correspondence, and personnel files.
Composed letters, created and compiled data for reports and presentations, drafted meeting agendas and noted action items.
Board meetings: communicated extensively with executives and their assistants, scheduled meetings, prepared materials, attended meetings and took minutes.
Provided monthly financials, approved and processed invoices and expenses, and reconciled travel reports.
Responsibility for negotiating favorable terms and pricing with hotels, caterers, and vendors for board and company meetings.

Confidential, Alameda, CA

Executive Assistant to President, Vice President, and Director

Responsibilities:

Daily management of the executive office and completed projects by deadlines.
Collaborated with staff for board and client meeting materials.

Confidential, Fremont, CA

Executive Assistant to CEO and CTO/Founder

Responsibilities:

Handled HR functions - scheduled candidate interviews, offer letters and stock options.
Prepared materials for capital venture road shows, board, and new business meetings, attended internal meeting.
Researched and negotiated vendor contracts for hotels, vendors, and caterers. During the hotel hortage period, met company needs by negotiating with nearby Marriott Hotel to rent rooms on a monthly basis to reduce costs.
Researched and achieved better pricing for office equipment and supplies keeping costs within budget.
Made travel arrangements for all staff (domestic and international) and reconciled monthly expense reports for senior executives.

We provide IT Staff Augmentation Services!

Senior Executive Assistant Resume

San Francisco, CA

We'd love your feedback!

Resume Categories

Client Services

Job Seekers

Visa Sponsorship