SUMMARY:

Administrative Assistant with over seven years of experience providing support to Senior Executives, Project Management teams, professional and technical staff concurrently in a fast - paced environment. Well-known for efficient response to customer inquiries and ability to handle essential responsibilities necessary for the completion of concurrent projects. Widely recognized for streamlining process to improve communication between departments and joint-venture partners.

OFFICE SKILLS INCLUDE:

• Records & Database Management
• Front Office Reception & Telephone
• Outlook & Microsoft Office 2007
• Accounting Principals
• Costpoint/Deltek
• Adobe Acrobat
• Scheduling
• Quality Assurance
• Filing & Data Entry

PROFESSIONAL EXPERIENCE:

Confidential, Atlanta, GA

ADMINISTRATIVE ASSISTANT/HELPER COORDINATOR

Responsibilities:

• Provided administrative support in human resource and customer service departments.
• Coordinated helpers to assist with holiday deliveries which included scheduling, entering delivery information into computer software.
• Assisted with providing customer service inquiries

Confidential, Alexandria, VA

ADMINISTRATIVE ASSISTANT

Responsibilities:

• Provided Customer Service for residential electrical company.
• Scheduled appointments for customers, maintain accounting records, filing and deposit records.
• Utilized scanning, copying and computer software programs to complete requirements in a timely manner.

Confidential, Vienna, VA

HOUSE MANAGER/CAREGIVER

Responsibilities:

• Provided Childcare/housekeeping chores for Family
• Maintained scheduling of housekeeping chores and family activities and appointments as necessary.

Confidential, Falls Church, VA

QUALITY ASSURANCE ADMINISTRATIVE ASSISTANT

Responsibilities:

• Provide quality control of scanned documents to Electronic Data Management System and meet productivity targets for Lockheed Martin.
• Initiate correction processes in COTS and Adobe software applications while adhering to Standard Operating Procedures to ensure that all scanned materials are returned to the original collection and location.

Confidential, Reston, VA

DATA ENTRY SPECIALIST

Responsibilities:

• Supported Contract and Data Manager with data entry of contracts and delivery order information to update records for a Government Service Contractor.

Confidential, Millersville, MD

PROJECT MANAGER ASSISTANT

Responsibilities:

• Supported Project Manager's onsite with creating, entering and submission of Confidential Reports for Account analysis for Mechanical Construction Company.
• Coordinated with onsite contractors/subcontractors to collect and enter Confidential Reports into MS Excel spreadsheet for Project Director and accounting executives according to contract requirements for Account Analysis and Reporting for Client.

Confidential, Mclean, VA

ADMINISTRATIVE SPECIALIST I

Responsibilities:

• Prepare Letters and memos for visa and passport applications for instructors and enter into SharePoint Passport Management program.
• Drive Government vehicle to hand deliver completed visa applications to Courier, Special Issuance Office, and deliver/pick-up company assigned cell phones and credit cards for overseas travelers.
• Burn training CD's, case and pack with training manuals for instructors and scan routing slips into SharePoint Training program.

Confidential, Rockville, MD

Administrative Assistant

Responsibilities:

• Received and distributed over 1600 pieces of incoming/outgoing mail weekly to accounts payable managers and processors for account processing and transfers from Confidential to Costpoint Software programs.
• Collaborated with coworkers to verify over 700 accounts payable vouchers per week. Mailed checks to vendors and subcontractors and maintained accurate filing of records.
• Organized and archived travel receipts, eliminating a 5-year reports backlog. Developed a new process to maintain travel reports and ensure all files were current moving forward.

Confidential, Clinton, MD

ADMINISTRATIVE ASSISTANT

Responsibilities:

• Created electrical testing reports utilizing Microsoft Access and assembled upscale binders for project proposals.
• Initiated customer follow-up calls and scheduled service calls according to maintenance contracts. Typed letters, memos, prepared proposals for submittal.
• Entered weekly time for 30 Service Field Managers into Dynamics software and forwarded to payroll.
• Received, distributed incoming/outgoing mail and prepared packages for regular and express mailing.

Confidential, Reston, VA

ADMINISTRATIVE ASSISTANT

Responsibilities:

• Managed front office; greeted guests, screened and directed calls to over 25 executives and project managers.
• Received, and distributed incoming/outgoing mail and prepared packages for regular and express mailing. Initiated new employee phone orientation, operated and maintained business machines, and ordered office supplies.
• Streamlined online invoice identification system that improved productivity and communication, reducing costs in accounts payable processing for a $100M joint-venture enterprise.
• Confirmed accounts payable invoices and joint venture checks for accuracy against purchase orders and subcontractor invoices.
• Created comprehensive spreadsheets utilizing Microsoft Excel for management conferences and invoice reconciliations with Joint Venture Executives.
• Corresponded with Account Executives and Project Managers for any recommendations or discrepancies on multiple concurrent projects utilizing "Workplace" for $100M joint-venture enterprise with Washington Metro Metropolitan Area Transit Authority (WMATA).
• Assist Human Resource Manager and Construction Superintendent with new applicants and drug screening under IBEW Local 26 Union guidelines.

Confidential, Arlington, VA

ADMINISTRATIVE ASSISTANT

Responsibilities:

• Prepare Job Proposals for Sales and Project Managers.
• Answer client and vendor inquiries, distributed messages to appropriate personnel, scheduled client appointments and prepared work orders for Installation Teams.
• Verify completed jobs with installation teams, resolve discrepancies, and prepare daily invoices.
• Entered payroll hours onto spreadsheet for payroll company, posted invoices into Excel Spreadsheet, and deposited accounts receivable payments.