Executive Assistant Resume

SUMMARY:

Searching for a position as an Executive Administrative Assistant within a progressive industry.
Strong communication skills to include fluency in English, Tagalog, Cantonese and Mandarin.
Performed advanced secretarial and clerical duties including drafting correspondence and managing calendars for two executives
Intermediate to advance computer skills with proficiency in Microsoft Office Suite
Resourcefulness in arranging travel for key executives and visitors up to 4 times per week.
Good multitasking skills as in handling day to day incoming calls for 2 executives up to 20 calls per day.
Organized offsite company events for 75 or more people up to two times per year.

TECHNICAL SKILLS:

MS Office (Word, Excel, PowerPoint, and Outlook) Lotus Notes ACT d Confidential base
Excellent experience with Microsoft Office Applications

EXPERIENCE:

Confidential

Executive Assistant

Responsibilities:

Manage director’s calendar, make travel and meeting arrangements/logistics
Screen calls, compose letters and reports, prepare presentations and financial d Confidential
Perform internet research, synthesize/analyze information, consolidate spreadsheets from d Confidential base software
Committee support with agendas, minutes, and handouts
Maintain electronic files in an organized manner

Confidential

Sr. Administrative Assistant

Responsibilities:

Managed director’s calendar and scheduled numerous meetings (including Webex meetings) and events
Coordinated with director’s staff for monthly meeting agenda items
Prepared and edited presentations, composed letters and reports on director’s behalf
Recommended or made purchase decisions for department
Provided assistance or to other administrative staff

Confidential

Executive Assistant

Responsibilities:

Managed company calendar and sign - up of staff trainees in the al Services Department
Analyze, compile and collate statistics for full year’s worth of classes
Photocopy, collated and organized binders and all materials for scheduled activities on a daily basis
Made sure class size does not go over room capacity, otherwise made alternative plans
Handled incoming calls on two phone lines and emails for requests
Created and maintained spreadsheet, word processing, presentation materials and filing for department

Confidential

Executive Assistant

Responsibilities:

Singlehandedly orchestrated two successful Worldwide Sales Meetings (offsite) consisting of 90 employees
Saved the company $20,000 in offsite meeting expenses relating to travel, hotel, set up and menu choices
Efficiently arranged complex local and international travel arrangements for VP Worldwide Sales
Effectively set up logistics for interviews of prospective sales engineers, including travel arrangements once to two times a week
Team player, printed presentations, collated materials and help set up preparations for quarterly board meetings

Confidential

Executive Assistant

Responsibilities:

Consistently juggled frequent and numerous calendar/meeting changes on a daily basis
Dependably arranged various weekly travel arrangements for bosses up to two times a week
Accurately prepared monthly multiple expense reports for 2 principals and submitted them on time
Trustworthy, handled personal matters for two principals in the company on an as need basis
Efficiently proofread and edited client proposals several times a week

Confidential

Executive Assistant

Responsibilities:

Effectively planned, scheduled and organized business activities and client meetings for Managing Director and three account executives in the Internet Banking Group at least three times a week
Reliably juggled constant changes in calendar meetings for the Internet banking group
Handled phones and travel arrangements for Managing Director at least 3 times per week
Steadfast commitment to job, ed $10,000 in bonuses in one year

Confidential

Administrative Assistant

Responsibilities:

Efficiently prepared quarterly board meeting PowerPoint presentations for both Sales and Marketing Directors
Effectively prepared meeting minutes and followed up action items with Marketing group members on a weekly basis
Consistently juggled and managed calendars and travel arrangements for 2 directors several times a week
Set up various departmental meeting logistics and conference calls numerous times a month
Independently wrote business letters on Sales Director’s behalf after brief instructions