Executive Assistant Resume

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant

Responsibilities:

Administrative support to the CEO, CTO, VP Project Management, VP of Engineering and their direct reports
Responsible for the organization of multiple daily schedules and maintaining long - range business calendars
Organize and coordinate executive level meetings, including Board meetings
Arrange complex international and domestic travel, as well as the preparation of expense reports
Manage credit card reports, coding of expenses ensuring timely and accurate submissions are made
Liaison with several recruiting agencies for the coordination of interviews and job offers
Responsible for shipping and receiving. Manage conference registrations and travel for large groups
Organized company events

Confidential

Executive Assistant

Responsibilities:

Administrative support to the President of Confidential Solutions, the President of ISS (a subsidiary of BEIS), the President of Technical Services and Business Development of Confidential & Infrastructure Services and their direct reports
Responsibilities include organizing and maintaining multiple calendars, internal and external meetings, customer relations and all day to day activities
Make complex domestic and international travel arrangements
Understand each person’s distinct preferences and make arrangements accordingly
Manage credit card reports, coding of expenses ensuring timely and accurate submissions are made
Event coordination including all company activities and client events, including charity golf outings up to large groups of 40
Manage personal business such as doctor’s appointments and errands to include vehicle maintenance
Within established guidelines, make independent decisions
Maintain and place orders for office supplies, office equipment and business cards
Able to answer cell phone calls and work at times outside of regular office hours

Confidential

Senior Executive Assistant

Responsibilities:

Administrative support to the President & CEO, CFO, Executive VP of Corporate Development along with their direct reports
Responsibilities include preparation of presentations, formal, confidential and general correspondence
Maintain corporate records and other Board related documents
Organize and coordinate executive level meetings and activities including Board of Directors meetings
In the absence of managers, review daily correspondence to ensure matters are handled in a timely fashion
Organize complex and detailed international and domestic travel arrangements and itineraries; compile documents for travel-related meetings, as well as the preparation of expense reports for members of the Board and Executive Team
Responsible for the organization of daily schedules and maintaining long-range business calendars
Maintain and place orders for office supplies, office equipment and business cards
Organized company-wide and personal events

Confidential

Executive Administrative Assistant

Responsibilities:

Administrative support to the VP & General Counsel and Director of Human Resources, along with their supporting staff (11 total)
Prepare detailed reports, presentations, formal and confidential correspondence
Maintain corporate records and other Board related documents
Review and code invoices for payment to vendors and insurance providers
Process medical/dental reimbursements and wire transfers with Finance
Process death claims, acting as a liaison between beneficiaries and insurance provider
Organize and coordinate executive level meetings and activities
Maintain employee and retiree files and documentation
Assist with the coordination of interviews and job offers

Confidential

Executive Administrative Assistant

Responsibilities:

Administrative support to the General Manager, Deputy General Manager, VP of Engineering, VP of Procurement, VP of Construction, VP of Finance, VP of Operations, VP of Project Management and the VP of Business Development, Downstream and Upstream Divisions