SUMMARY:

• Position as a valued team member using experience accumulated over nearly nineteen years.
• Nineteen years’ experience providing office administrative and clerical support at a senior executive level. Superior computer skills in MS Office 2013 using Access, Word, Outlook, Excel, Power Point, Lync,
• SharePoint, Visio, OneNote, Concur and PeopleSoft. Ability to us MS Access to build databases, create reports incorporating data from MS Excel spreadsheets using VLOOKUP function. Advanced word processing support with a typing speed of 70 wpm.
• Expert in calendar management, travel arrangements, meeting and event planning.
• Skillful in working for multiple senior managers, demonstrating exceptional organizational skills, the knowledge to set priorities, meet deadlines and the ability to handle multiple tasks.
• Confident ability to work independently or in a group as needed; be proactive, articulate, assertive and self - motivated to finish tasks daily.
• Maintain excellent written and oral communication skills, problem resolution abilities and a high level of confidentiality and a competent ability to provide outstanding customer service.

PROFESSIONAL EXPERIENCE:

Executive Assistant

Confidential, Seattle, WA

Responsibilities:

• Direct support to the vice-president and staff; medical affairs, research and design, scientific research staff, totaling 100 employees.
• Provide desktop support using MS Outlook, Word, Excel, PowerPoint, Adobe and Concur. Point of contact, escort for visitors and new staff.
• Made purchases for staff and maintained office supplies.
• Travel arrangements made using Confidential Travel.
• Processed expense reports, ensured reimbursements was entered correctly and reimbursed in timely manner.
• Maintain calendars for executive team and kept them up to date. Correspondence, documents, and spreadsheets produced in correct formats.
• Maintain archive of research documentation for the office. Track incoming new resumes, interview candidate status, assist with on-boarding new employees.
• Be a liaison between offices in the company. Event planning for multiple employee events.
• Reception duties, sign for packages, receive mail and disperse as needed. Maintain supplies and office machinery.

Administrative Support Specialist

Confidential, Seattle, WA

Responsibilities:

• Contract position. Provides desktop support for a variety of systems and products including MS Word, Excel, PowerPoint, Adobe and WebTA.
• Point of contact, escort for visitors and new staff. Fully involved in the GWPAS process.
• Maintains and keeps current all Division personnel files, performance management records and promotions, step increases and recruitment actions. Makes purchases for Confidential divisions, maintains inventory of office supplies.
• Prepares and submit forms for the PI publishing process. Assist with supervisory personnel travel arrangements and documentation, ensuring vouchers and reimbursement documentation is completed correctly and in a timely manner.
• Keeps Division leader’s calendar up to date. Confidential travel calendar up to date. Develops and maintains Confidential PI CV webpages on Confidential websites. Regularly update senior personnel CV’s, publication lists, and production lists. Provides online research as needed.
• Assists Division Leader with research documentation requirements for internal and external nominations for Confidential staff.
• Correspondence, documents, and spreadsheets are produced in correct formats as needed by Division Leader, PI’s and Confidential Division Leader.
• Maintains Projected Leave spreadsheet for Confidential for budget purposes.
• Distributes mail to Confidential personnel.
• Timekeeper for Confidential personnel. Submits time via WebTA.
• Verifies current budget numbers for PI’s as needed.
• Computes compensatory time for work or travel, maintains comp log, ensure time is used before it expires.
• Computes shore leave accruals for employees and tracks usage before expiration.

Office Administrator

Confidential, Kirkland, WA

Responsibilities:

• Assist in scheduling on-site and off-site meetings.
• Draft correspondence either electronically or hard copy.
• Draft, create, update and maintain documents.
• Assist with company credit card reconciliation.
• Complete travel arrangements.
• Track incoming new resumes, interview candidate status, assist with on-boarding new employees.
• Be a liaison between offices in the company.
• Event planning for twice-yearly employee event.
• Reception duties, sign for packages, receive mail and disperse as needed.
• Maintain supplies and office machinery.

Administrative Assistant

Confidential, Bellevue, WA

Responsibilities:

• Performed reception, provided customer service to all visitors, answered multi-lined telephones, processed mail, made travel arrangements, completed travel itineraries, created and processed expense reports, created databases, created documents and correspondence, edited reports and manuscripts, ordered office supplies, maintained calendars, schedules and coordinated company events.

Marketing Assistant

Confidential, Kent, WA

Responsibilities:

• Supported staff in the advertising duties of multiple, gourmet food lines offered by the company.
• Direct support to marketing director and the executive team of the company.

Executive Assistant

Confidential, Redmond, WA

Responsibilities:

• Direct support to a senior vice-president and team; located internationally, with parent company located in Europe.
• Independently responsible for calendar management, scheduling of meetings, responding to emails received on behalf of the executive team member.
• Travel arrangements made using Confidential Travel.
• Processed expense reports, ensured reimbursement was entered correctly and reimbursed in timely manner.
• Correspondence, documents, and spreadsheets produced in correct formats.
• Event coordinator for events located on site and internationally for team.
• Point of contact, escort for visitors and new staff.