Goal

To secure an Executive Assistant role that will utilize my organization, communication and project management skills proven in the fields of Marketing, Information Technology, Trade Shows, Human Resources, Sales Operations, Purchasing, Import/Export, Community Relations and Customer Service.

Profile

Motivated, productive, “take charge” professional with a proven track record in providing superior executive support. Talent for quickly mastering the demands of any given executive assistant role. Diplomatic and tactful with professionals at all levels. Cognizant of handling sensitive, confidential information.

Flexible and versatile – able to maintain a sense of humor under pressure. Thrive in deadline-driven environments; excellent team-building skills.

Skills Summary

• Extremely Organized
• Attention to Detail
• International & Domestic Travel
• Expense Reporting
• Email & Calendar Management
• Meeting & Event Coordination
• Professional Presentations
• Report Preparation
• Project Management
• Document Control
• Customer Service

Computer Skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Lotus Notes
• Microsoft Access
• Corel Draw
• Aldus PageMaker

Professional Experience

• Managed extremely busy calendars for top level executives at Fortune 500 companies such as Hypertronics Corporation (Smiths Group), Boston Scientific, The TJX Companies, Polaroid and Raytheon, keeping them on track and enabling them to carry out their executive level responsibilities.
• Produced quality presentations and prepared complex reports within stringent timelines.
• Coordinated domestic and international travel, obtaining required country-specific documentation.
• Utilized superior organizational and communication skills coordinating many events including international sales meetings and trade shows.
• Researched and developed ISO compliant policies and procedures for Quantum Corporation’s import/ export department, demonstrating the ability to pull from many resources. Also organized three offices in the Shrewsbury facility and three offices in the San Francisco facility.
• Established effective, streamlined procedures and forms for Raytheon’s computer distribution center, greatly improving upon receiving, distribution, database management, shipping and invoicing activities.
• Worked on Raytheon’s IT help desk supporting nine sites; assisted with the centralization of all sites, developing and implementing procedures and forms.
• Tested Astra Pharmaceutical’s medical computer build and produced flawless step-by-step instructions for all technicians to follow.
• Received recognition for many accomplishments, including second runner up for Blue Cross/Blue Shield of North Florida’s Employee of the Year, Employee of the Month for outstanding achievements and voted Most Valuable Player twice for “going above and beyond.”
  

Employment History

Confidential– 2008 to Present
Organizational Specialist

Confidential – Hudson, MA – 07/08 to 10/08 and 07/10 to 01/11 (Contract)
Executive Assistant to President and Direct Reports (VP of Sales, VP of Finance, VP of Global Sourcing, Director of Quality, Director of HR)

• Coordinated on-site and off-site meetings, including a successful 8-day international sales meeting in Las Vegas for 123 participants, utilizing excellent organizational skills, written and verbal communications, strong decision-making abilities with attention to detail; saved $16K+ hotel attrition through negotiations;
• Worked efficiently and independently, determining priorities and following up on urgent and pending issues;
• Coordinated domestic and international travel, obtaining required country-specific documentation;
• Processed expense reports for domestic and international travel;
• Demonstrated experience in execution and accountability for project coordination under pressure, remaining calm, resourceful and efficient;
• Interacted with individuals at all levels in an extremely fast-paced environment;
• Maintained professional demeanor and sense of urgency while remaining completely results-focused;
• Worked with highly sensitive material including contracts, agreements, pay increases and bonus letters;
• Produced quality presentations and prepared complex reports within stringent timelines;
• Followed and improved policies and procedures.

Confidential – Framingham, MA – 03/08 to 07/08 (Contract)
Executive Assistant to VP, Chief Legal Counsel

• Managed extremely busy calendar;
• Interacted with individuals at all levels in a fast-paced environment;
• Scanned and prioritized incoming e-mails for importance and meeting invitations;
• Handled confidential information pertaining to legal actions;
• Utilized excellent organizational skills, written and verbal communication skills, strong decision-making abilities with attention to detail;
• Organized filing system for quick access, archiving 39 boxes of legal correspondence.

Confidential – Framingham, MA – 08/05 to 12/07 (Contract & Permanent)
Executive Assistant to President of MarMaxx (Marshall’s and T.J.Maxx), EVP/Chief Marketing Officer, SVP of Marketing, VP of Marketing, AVP of Product and Project Development, and AVP/Director of Community Relations

Confidential– Wayland and Waltham, MA – 08/00 to 01/05 (Contract & Permanent)
Trade Show Coordinator and Senior Executive Assistant to DVP of Worldwide Sales and Marketing HR and DVP of Operations and Strategic Planning

Confidential – Sudbury, Waltham and Marlborough, MA – 03/98 to 04/00 (Permanent)
Computer Services Technician and Site Team Coordinator

OTHER PREVIOUS EXPERIENCE – Jacksonville, FL and Worcester, MA (Contract & Permanent)
Administrative Assistant

Confidential- Data General Corporation - Quantum Corporation

Confidential - Whatman Specialty Products Division - Astra USA

Confidential - PGA Tour Headquarters - Barnett Bank - Reynolds, Smith & Hills Financial Control Associates - BancBoston - Vistakon - Jacksonville Chamber of Commerce

Confidential - Senate Forwarding - Blue Cross/Blue Shield of Florida - Landis & Gyr