SUMMARY:

• Familiar wif Microsoft Word, Excel, PowerPoint and Outlook
• Cougar Mountain Software, Peachtree Accounting Software, Computerease, Paychex, Aderant and GCS Premier Deltek Accounting Software

PROFESSIONAL EXPERIENCE:

Confidential

Office Manager/Lead Accountant and Night Chaperone/Security Guard Supervisor

Responsibilities:

• Monitor Hallways at client sites in the metropolitan area.
• Bank Reconciliations using Peachtree Accounting Software
• AP Processing
• Payroll
• Billing
• Hiring of Incumbents and scheduling along wif disciplining of Incumbents
• Order Uniforms and Office Supplies

Confidential

Staff Accountant

Responsibilities:

• Tribalco

  AP and some AR processing along wif bank sweeps and Adjusting Journal Entries using Deltek GCS Premier

• Tavares Concrete

  Full Cycle AP including filing and file creations for contracts

• The Marbury Law Group

  AP entry of new invoices, filing and scanning of support documents

• National Headstart Association

  AP entry and excel spreadsheet updates

• Vornado Charles E. Smith

  Prep Contracts, RFP’s and edit MS Word Docs along wif AP scanning, uploading and coding for routing.

Confidential

Part - Time Administrative Assistant

Responsibilities:

• Answered Phones and processed daily deposits
• Updated Financials using Excel and MS Word
• Routed U.S. Mail
• Compiled tax returns for client signature and filing

Confidential, Washington, D.C

Accounts Payable Assistant

Responsibilities:

• Assisted wif Check Register Reconciliations
• Responded to Department Inquiries; from internal and external sources
• Confidential Reconciliations
• Expense Report Processing for DC, Brussels, California and Shanghai Offices
• Processed Daily Check Requests using Aderant
• Assisted wif AP Payables entries for D.C. and California Offices
• Worked wif changing dates for Microsoft Vendor to result in a savings to the Firm in excess of $2K

Confidential, McLean, Virginia

Accounts Payable Specialist/Accounting Clerk

Responsibilities:

• Processed Payroll per diems for overseas personnel via GCS Premier Deltek as domestic EFT/ACH transactions
• Responded to vendor inquiries and created new vendors once W9’s were received
• Processed Board of Director payments
• Processed quarterly interest payments
• Worked wif the INL AP Specialist and the Controller to complete the A/P process for International wire transfers to foreign non-INL vendors
• Processed Travel Advance Requests after verifying “Active” status in Payroll Module and wif Payroll and H.R.
• Updated A/P direct deposit information for various personnel via the A/P module
• A/R (Cash Receipts), Job Cost A/P entries, G/L entries
• Processed Travel and Expense Reports in USD and foreign currency conversion to USD for Kaseman, LLC and Anti-Terrorist Assistance Program Employees ( Confidential ) along wif a few other individuals
• Processed corporate expenses for various divisions, ie. Health Insurance, rent, phones, New IT Assets, etc.
• Processed various subcontractor payments once client payment was received
• Credit Card Reconciliations
• Worked wif the Controller, IT, and various Program Managers/Coordinators/Directors/Vice Presidents/Business Development/FSO/H.R.to obtain proper approvals for expenses prior to processing
• Generated Aged Open A/P report for Controller’s review and approval prior to cutting checks each week
• Answered and responded to Chief Financial Officer’s inquiry and requests
• Assisted the Controller during financial audits by pulling selected items for expense tests
• Assisted in pulling and reconciling back-ups for three Business Management Analysts for various clients so the A/R bills could be processed by the BMA’s
• Worked wif other Kaseman, LLC personnel to move Oakton, VA and Crystal City, VA offices to McLean, VA. (Tyson’s Corner)
• Worked wif the President’s Executive Assistant to compile back-up for move reimbursements
• Processed expenses for IDS for reimbursement to Kaseman, LLC
• Filed, and various other duties ie. Requests from H.R. personnel

Confidential, Chantilly, Virginia,

Bookkeeper and Office Assistant

Responsibilities:

• AP via Peachtree before conversion to Computerease
• Multi-State Payroll for 50 people using timecard entries and Paychex
• Responded to and addressed Child Support and Court Garnishments
• Payroll GL entries
• Confidential Credit Card reconciliations
• Office Supply and kitchen supply inventory replenishment
• Clerical and H.R./Personnel duties; introduced Ceridian to the company

Confidential, Washington, D.C

Recruiting Assistant

Responsibilities:

• Assisted the Director of Legal Recruiting wif a wide range of administrative and bill processing duties
• Confidential reconciliations submitted via Travel and Expense Reports
• Assisted in meet and greets of interviewees
• Edited memoranda, prepared and edited confidential offer/reject letters using MS Word
• Scheduled interviews, opened and routed mail, answered and screened phone calls, high volume d Confidential entry
• Registered and prepared for on-campus interviews, processed candidate reimbursement requests for travel
• Billed firms using NALP Travel Form guidelines and followed-up on payment status
• Office set-ups for summer/new associate arrival; assisted in locating housing and in planning social events
• Prepped for in-house session seminars, conference room bookings via reception, food ordering
• Equipment booking via Reception and the IT Dept. through Outlook
• Copied and distributed materials for CLE programs
• Maintained Excel budgets for CLE, Fall Recruiting, Summer, and New Associate Programs
• Supervised temporary recruiting interns

Confidential, Washington, D.C

Office Manager

Responsibilities:

• Assisted wif brief assembly for court filings, transcript and pleading maintenance
• Petty Cash Reconciliations
• Maintained s of service
• Compiled monthly Attorney billings for D.C. and wif M.N. office
• Distributed mail and ran errands as needed, answered and screened phone calls, coordinated Attorney travel
• Confidential reconciliations via Travel and Expense Reports
• A/R, A/P, GL entries via Peachtree
• Bank Reconciliation via Peachtree
• Multi-State Payroll for seven employees via Peachtree for D.C. and M.N. offices; Cougar Mountain before conversion to Peachtree
• Multi-state tax filing reports along wif processing quarterly 941 Tax forms including annual 940 Tax Form.
• Handled IRS and 401K issues wif the Firm’s CPA
• Assisted the Firm’s CPA wif 1099 Misc. year-end processing
• Ordered office and kitchen supplies
• Former D.C. Notary Public as Karen Trevino