Office Manager/lead Accountant And Night Chaperone/security Guard Supervisor Resume
SUMMARY:
- Familiar wif Microsoft Word, Excel, PowerPoint and Outlook
- Cougar Mountain Software, Peachtree Accounting Software, Computerease, Paychex, Aderant and GCS Premier Deltek Accounting Software
PROFESSIONAL EXPERIENCE:
Confidential
Office Manager/Lead Accountant and Night Chaperone/Security Guard Supervisor
Responsibilities:
- Monitor Hallways at client sites in the metropolitan area.
- Bank Reconciliations using Peachtree Accounting Software
- AP Processing
- Payroll
- Billing
- Hiring of Incumbents and scheduling along wif disciplining of Incumbents
- Order Uniforms and Office Supplies
Confidential
Staff Accountant
Responsibilities:
- Tribalco
AP and some AR processing along wif bank sweeps and Adjusting Journal Entries using Deltek GCS Premier
- Tavares Concrete
Full Cycle AP including filing and file creations for contracts
- The Marbury Law Group
AP entry of new invoices, filing and scanning of support documents
- National Headstart Association
AP entry and excel spreadsheet updates
- Vornado Charles E. Smith
Prep Contracts, RFP’s and edit MS Word Docs along wif AP scanning, uploading and coding for routing.
Confidential
Part - Time Administrative Assistant
Responsibilities:
- Answered Phones and processed daily deposits
- Updated Financials using Excel and MS Word
- Routed U.S. Mail
- Compiled tax returns for client signature and filing
Confidential, Washington, D.C
Accounts Payable Assistant
Responsibilities:
- Assisted wif Check Register Reconciliations
- Responded to Department Inquiries; from internal and external sources
- Confidential Reconciliations
- Expense Report Processing for DC, Brussels, California and Shanghai Offices
- Processed Daily Check Requests using Aderant
- Assisted wif AP Payables entries for D.C. and California Offices
- Worked wif changing dates for Microsoft Vendor to result in a savings to the Firm in excess of $2K
Confidential, McLean, Virginia
Accounts Payable Specialist/Accounting Clerk
Responsibilities:
- Processed Payroll per diems for overseas personnel via GCS Premier Deltek as domestic EFT/ACH transactions
- Responded to vendor inquiries and created new vendors once W9’s were received
- Processed Board of Director payments
- Processed quarterly interest payments
- Worked wif the INL AP Specialist and the Controller to complete the A/P process for International wire transfers to foreign non-INL vendors
- Processed Travel Advance Requests after verifying “Active” status in Payroll Module and wif Payroll and H.R.
- Updated A/P direct deposit information for various personnel via the A/P module
- A/R (Cash Receipts), Job Cost A/P entries, G/L entries
- Processed Travel and Expense Reports in USD and foreign currency conversion to USD for Kaseman, LLC and Anti-Terrorist Assistance Program Employees ( Confidential ) along wif a few other individuals
- Processed corporate expenses for various divisions, ie. Health Insurance, rent, phones, New IT Assets, etc.
- Processed various subcontractor payments once client payment was received
- Credit Card Reconciliations
- Worked wif the Controller, IT, and various Program Managers/Coordinators/Directors/Vice Presidents/Business Development/FSO/H.R.to obtain proper approvals for expenses prior to processing
- Generated Aged Open A/P report for Controller’s review and approval prior to cutting checks each week
- Answered and responded to Chief Financial Officer’s inquiry and requests
- Assisted the Controller during financial audits by pulling selected items for expense tests
- Assisted in pulling and reconciling back-ups for three Business Management Analysts for various clients so the A/R bills could be processed by the BMA’s
- Worked wif other Kaseman, LLC personnel to move Oakton, VA and Crystal City, VA offices to McLean, VA. (Tyson’s Corner)
- Worked wif the President’s Executive Assistant to compile back-up for move reimbursements
- Processed expenses for IDS for reimbursement to Kaseman, LLC
- Filed, and various other duties ie. Requests from H.R. personnel
Confidential, Chantilly, Virginia,
Bookkeeper and Office Assistant
Responsibilities:
- AP via Peachtree before conversion to Computerease
- Multi-State Payroll for 50 people using timecard entries and Paychex
- Responded to and addressed Child Support and Court Garnishments
- Payroll GL entries
- Confidential Credit Card reconciliations
- Office Supply and kitchen supply inventory replenishment
- Clerical and H.R./Personnel duties; introduced Ceridian to the company
Confidential, Washington, D.C
Recruiting Assistant
Responsibilities:
- Assisted the Director of Legal Recruiting wif a wide range of administrative and bill processing duties
- Confidential reconciliations submitted via Travel and Expense Reports
- Assisted in meet and greets of interviewees
- Edited memoranda, prepared and edited confidential offer/reject letters using MS Word
- Scheduled interviews, opened and routed mail, answered and screened phone calls, high volume d Confidential entry
- Registered and prepared for on-campus interviews, processed candidate reimbursement requests for travel
- Billed firms using NALP Travel Form guidelines and followed-up on payment status
- Office set-ups for summer/new associate arrival; assisted in locating housing and in planning social events
- Prepped for in-house session seminars, conference room bookings via reception, food ordering
- Equipment booking via Reception and the IT Dept. through Outlook
- Copied and distributed materials for CLE programs
- Maintained Excel budgets for CLE, Fall Recruiting, Summer, and New Associate Programs
- Supervised temporary recruiting interns
Confidential, Washington, D.C
Office Manager
Responsibilities:
- Assisted wif brief assembly for court filings, transcript and pleading maintenance
- Petty Cash Reconciliations
- Maintained s of service
- Compiled monthly Attorney billings for D.C. and wif M.N. office
- Distributed mail and ran errands as needed, answered and screened phone calls, coordinated Attorney travel
- Confidential reconciliations via Travel and Expense Reports
- A/R, A/P, GL entries via Peachtree
- Bank Reconciliation via Peachtree
- Multi-State Payroll for seven employees via Peachtree for D.C. and M.N. offices; Cougar Mountain before conversion to Peachtree
- Multi-state tax filing reports along wif processing quarterly 941 Tax forms including annual 940 Tax Form.
- Handled IRS and 401K issues wif the Firm’s CPA
- Assisted the Firm’s CPA wif 1099 Misc. year-end processing
- Ordered office and kitchen supplies
- Former D.C. Notary Public as Karen Trevino