Contracts Accounting Administrator Resume Profile Bethesda, MD - Hire IT People

SUMMARY

Versatile professional with 12 years experience in all aspects of business administration, finance and accounting principles with exceptional leadership and organizational abilities. Proven ability to operate in fast paced environments successfully managing competing priorities to process and oversee contract and billing, manage records, deliver customer service, and serve as a contributing project team member.

Areas of Expertise

Data Entry Database Management Customer Service Accounting/Contract Administration
Project Coordination Invoice Processing Reconciliation Non-Profit Leadership
Financial Reporting Budget Preparation Review Inventory Control Lotus Notes
Microsoft Office Suite, Word, Excel, Outlook Oracle, PeopleSoft, Viewpoint Timberline, Prolog, Expedition

professional experience

Confidential

Contracts Accounting Administrator

Served as primary Administrator for the International Military HIV Research Program
Oversaw a 20M annual budget executing in excess of 15 federal contract/grant awards and 30 plus subcontracts operating in Tanzania, Kenya, and Thailand
Contributing member to the project team ensuring successful award monitoring from initiation to closeout to include tracking performance and monitoring deliverables on array of government contract types ie fixed, cost reimbursable, IDIQ, T M etc.
Executed funding actions to modify budget years, create vendor profiles, and execute purchase orders
Provided fiscal oversight of award expenditures and ensured swift reconciliation of inconsistencies to include proper liquidation of advances, funding modifications, and extending periods of performance
Partnered with Program Managers and Finance in fiscal year end closeout by managing obligations, updating funding lines, modifying award values, and de-obligating unused funding
Reconciled contract files for International Partners Task Orders for Medical Research International
Assisted in preparation of budget documents for awards
Ensured funding was executing in compliance with FAR and OMB regulations

Key Accomplishments:

Established independent tracking and control procedures for managing and processing vendor invoices, task orders, international partners, and deliverables
Implemented new vendor payment processing procedures decreasing invoice processing from 90 days to 45 days
Trained incoming contract assistants, administrators and managers on the Oracle system as it related to our department

Confidential

Project Accountant

Processed overhead, subcontract billings and employee expenses, maintained office cash and inputted invoices into Accounting System while processing subcontract checks in weekly check run
Issued, collected and verified all compliance paperwork for short and long form contracts, including sub-sub affidavits and waivers, sub lien waivers and change orders
Corresponded with subcontractors for payments concerns and missing documentation
Prepared delivered owner billings, serving as liaison between the subcontractors and home office

Project Coordinator Office Assistant

Confidential

Performed New Project Setup, entered CSI codes, compiled directories and drawing list, and prepared/maintained specification books while managing corporate contracts and correspondence
Generated subcontracts and purchase orders and set up, maintained and closed out project files
Communicated with Superintendents and Subcontractors regarding weekly field meetings
Coordinated selected elements of corporate contracts to ensure accuracy and successful execution
Performed vendor setup and requested, verified and approved all subcontract insurance forms
Requested and maintained W-9 forms, and completed scheduling for conference calls and meetings
Performed closeouts using requirement letters, setting up manuals and forwarding to owners
Arranged travel, flight, hotel and rental car reservations for Project Managers and Superintendents

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Contracts Accounting Administrator Resume Profile

Bethesda, MD

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