TECHNICAL SKILLS:

• Word
• Excel
• PowerPoint
• Microsoft programs
• Outlook and Lotus Notes
• SharePoint and DTS.

PROFESSIONAL EXPERIENCE:

Confidential

Executive Administrative Assistant

Responsibilities:

• Provide support for Project Manager of Aegis Ashore.
• Provide assistance, planning and coordination in all areas of office administration.
• Manage calendar for PM and APM and keep them both on time for meetings and other assignments.
• Coordinate travel plans for PM, using DTS.
• File all vouchers after travel is complete.
• Track projects using E - Tasker.
• Coordinate schedules with Front Office.
• Serve as escort, as needed for visitors to the facility.

Confidential

Executive Administrative Assistant

Responsibilities:

• Headquarters, Confidential, provides operational support and subject matter expertise to Confidential ( Confidential ) and the Confidential ( Confidential ) to conduct information operations (IO) and enable effective integration of IO into Confidential operations.
• Provide assistance, planning, and coordination in all areas of administrative functions related to the day-to-day operations of the MCIOC Command Group.
• Typical support activities include: Maintain and coordinate MCIOC Command Group calendar.
• Coordinate travel plans, schedule, and arrangements for Command Group;
• Monitor and coordinate office administrative requirements, suspense items and other actions for staff signatures;
• Coordinate Command Group meetings with government and private sector;
• Confirm all elements of travel with the servicing travel offices, including those that schedule Military Airlift flights;
• Prepare all travel vouchers, for local and TDY;
• Plan with Higher Headquarters on administrative procedures concerning social and administrative matters requiring the Command Group’s involvement; prepare, get signatures and route office correspondence for the Command Group;
• Support Command Group briefings and meetings, (coordinate visit requests, passage of security clearances, venue, slides, IT connectivity, and protocol). Serve as escort for uncleared visitors who must conduct business in the facility.

Confidential

Administrative Research Assistant/Case Flow Manager

Responsibilities:

• Functioned as part of a team supporting the TEDAC at the FBI Laboratory, responsible for maintaining daily case flow for an integrated government and contractor workforce and to provide support to the client on procedures and documentation.
• Prepares correspondence, messages and written documents.
• Edit documents.
• Responsible for researching multiple and diverse databases for information, Including ExPERT, related to case packets.
• Assists with filing documentation to include but not limited to case notes, reports, and other documentation to provide support services to the government as needed.
• Maintain calendar.
• Take calls for information requests.
• Duties include but are not limited to the following: Research multiple databases for information related to case packets, Inventory case packets and marries up with appropriate case files, File 10 print cards, case notes, reports, and other administrative requests, Support PM as tasked with preparation and maintenance of program records and metrics. Performs specialized program/project administrative duties as required, Assist Quality Assurance Officer(s) and Safety Officers with documentation, SOPs, SSP, and other Ad Hoc duties, Assist with filing and organization requests by the Customer(s), Extensive case research & documentations, Preparation of In-Processing documentation, Case Assignments, Special projects based on client needs, in associations with case flow, File/case maintenance organization.

Confidential

Administrative Assistant/Tech Editor

Responsibilities:

• Supporting the DIA.
• Updated and revise SOPs and checklists for IA/CND program.
• Editing for technical documents.
• Produced weekly and monthly status reports per contract requirement.

Confidential

Administrative Assistant

Responsibilities:

• Provided support to the Joint Staff J-8 Force Application Division in all aspects of administration; staff actions, meeting coordination, database administration, security, and travel arrangements.
• Provided support to the Force Application (FA) Functional Capabilities Board (FCB) and FA Working Group (FAWG) in the administration of Force Application issues including the posting of documentation (e.g., read aheads, briefing slides, etc.).
• Oversaw and modified the Force Application Web-based information system to include updating and maintaining FA FCB and FAWG points of contact.
• Received and distributed FAWG/FA FCB information (e.g., briefing slides, meeting minutes, etc.).
• Performed various security functions such as, sending and receiving security clearances to appropriate destinations, serving as an escort for a variety of unscheduled and uncleared personnel who must conduct business in the facility, and collecting and disposing of classified waste.
• Managed logistics for FAD such, as supply inventory, equipment replacement, and printer/copier maintenance.

Confidential

Administrative Assistant for the FAA CSMC

Responsibilities:

• Managed the calendar for the Director, including authority to schedule and shift appointments and organize meetings.
• Arranged coordinate domestic and international travel and process travel vouchers for all federal employees.
• Monitored procedures and implement changes.
• Group Work Plan Updates.
• Provided administrative assistance for the entire customer and contractor staff.
• Worked closely with Agency Headquarters staff and private sector to support the customer.
• Scheduled/coordinated and compiled documentation for meetings and conferences.
• Monitored status and progress of action items to ensure timely submission to Program Manager.
• Ensured all Time and Attendance for government employees was accurately entered in the payroll system.
• Obtained Visit Requests and maintained active clearance lists for all personnel and visitors. Ordered office supplies for customer operations.
• Provided required documentation for parking access at Headquarters for government CERT personnel.
• Updated and transmitted security information for visitors and new employees.
• Assisted with monthly, quarterly and year-end reports, as well other reports and meeting presentations.

Confidential

Purchasing Coordinator/Administrative Assistant

Responsibilities:

• Determined needs, obtained quotes, placed and received orders, processed and maintained all associated paperwork.
• Worked with vendors and employees, maintained Vendor List for local office.
• Handled inventory control for the office for equipment and supplies.
• Proposal Support: Formatted master proposal and associated documents, provided editing support, all other duties necessary for assisting the Proposal Teams.
• Started as the front desk receptionist with all responsibilities for phones and greeting visitors. Also in charge of all shipping and in-coming and out-going mail.
• Maintained the office library, inventory database, coordinated meeting schedule for office.
• Responsible for checking in new employees and ensuring the basic office set-up.
• Tradeshow support, preparing equipment, marketing materials and promotional items for shipment.