Administrative Assistant Resume Boston, MA - Hire IT People

PROFESSIONAL EXPERIENCE:

Confidential, Boston, MA

Administrative Assistant

Responsibilities:

Directly handled two chief’s calendars; scheduled meetings, phone calls and conferences
Prepared for meetings; handled invite list and rsvp’s, prepared documentation for meetings and assisted with Power Point presentations; minutes experience
Client communication via phone and email
Handled expense reports
Greeted clients and visitors; assisted with updating daily security lists and assisted with security badges

Confidential, West Islip, NY

Assistant Manager/Administrative Assistant

Responsibilities:

Handled all administrative duties and prepared for all head of department meetings
Responsible for bakery department staff training, assignments and scheduling; oversee bakery operations
Develop production methods to maximize efficiency
Go through daily sales reports and calculate the profits and/or loss’ before sending the report to the proper designation
Be able to recognize any issues/problems and take immediate action to find a solution to maintain smooth operations
Assist manager with ordering with weekly bakery budget in mind; took inventory within the bakery department on a monthly basis
Provided all reports for daily, weekly and monthly figures of sales to purchases

Confidential, Farmingdale, NY

Administrative Assistant

Responsibilities:

Provided administrative support in a variety of functions to multiple teams members
Handled heavy call volume, communicated via email, worked daily on the internet and on social media
Scheduled and coordinated meetings, travel and other group activities
Collected and reviewed data and prepared reports, charts and other presentation materials
Responded to routed routine inquiries from external or internal sources with own correspondence or other messaging
Have gained some proficiency in worker’s compensation by directly reporting and directly working under department partner
Worked on expense reports
Worked with various vendors; managed office supplies

Confidential, PC, Bellmore, NY

Executive Assistant

Responsibilities:

Direct executive assistant to partner
Coordinated multiple calendars and schedules; arranged travel logistics
Coordinated meetings - video conferencing, conference calls.
Includes catering, setting up and breaking down meeting areas, scheduling attendees.
Setting up presentation materials and equipment, minutes experience
Document production - letters, emails, memos, presentations and reports
Managed simultaneous ongoing projects and requests
Worked with QuickBooks, Microsoft Office Word and Excel and prepared Power Point presentations
Processed and collated tax returns; worked on expense reports

Confidential, Westbury, NY

Legal Assistant

Responsibilities:

Personal assistant to senior partner
Communicated with clients on daily basis via telephone and email
Drafted stipulations and confessions of judgments; drafted satisfaction of judgments
Coordinated all aspects of bankruptcies for firm
Maintained all documentation and files
Initiated and implemented financial agreements for debtors
Interacted with court personnel
Scheduled and maintained attorney calendar
Sorted and responded to correspondence, scanned documents; sorted mail
Consistently met and exceeded monthly goals
Negotiated and drafted settlements
Experience in Social Security and Workman’s Compensation
Heavy Experience in collections; NYS Notary Public