Administrative Associate III Resume Boston MA - Hire IT People

SUMMARY

A dynamic self - motivated Sr. Administrative Assistant, who is flexible, organized, proactive, and works calmly under pressure.
Functions well both independently and within a team setting.
Executes all projects with precision and accuracy within a timely manner.

TECHNICAL SKILLS

PROFESSIONAL EXPERIENCE

Confidential, Boston MA

Administrative Associate III

Responsibilities:

Provide logistical planning and administrative support for assigned teams (e.g. travel, expenses, scheduling, catering, vendor coordination, document production)
Ensure timely processing of group purchase orders, invoices and contracts
Assist in the management of the budgeting and contracting processes
Work across departments and with other administrative associates to facilitate interview schedules, large team meetings, and outside vendor meetings
Document and maintain group processes, procedures and programs relating to contracts and employee on-boarding

Confidential, Cambridge MA

Executive Assistant

Responsibilities:

Coordinate executive communications, including responding to emails and interfacing with clients
Prepare internal and external corporate documents for team members and industry partners
Schedule meetings and appointments and manage travel itineraries
Arrange corporate events to take place outside of the work place
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Friendly and professional demeanor

Confidential, Cambridge, MA

Sr. Administrative Assistant

Responsibilities:

Provides high-level administrative support to multiple teams with in Global Market Access Department.
Responsible for managing calendars, scheduling meetings (international, domestic and internal) and working with external vendors.
Prepare and submit expense reports and check requests; assess and reconcile payments in a timely manner.
Contact applicants, coordinate interviews, schedule follow up meetings.
Preparing meeting materials/arrangements and coordinating presentations.
Created purchase orders for the large projects and for the smaller items identified and placed purchase orders.
Onboard new hires organize meet and greets and provide system trainings.
Off board hires and manage exit interviewing process.
Responsible for onboarding and off boarding of employees, interns and fellows.
Create and maintain data files and filing systems.

Confidential, Cambridge, MA

Administrative Assistant, HR Support

Responsibilities:

Booked meetings (internal, domestic and internationally) arranged couriers, and maintained the reception area.
Answered multi-line phone system in a courteous, professional manner.
Onboard new hires.
Organized and provided information to multiple departments.
Created and maintained active files.

Confidential, Cambridge, MA

Administrative Assistant

Responsibilities:

Aided in and conducted training programs overseeing security staff.
Monitored activities on premises via video surveillance system.
Interacted and effectively communicated with all levels of management and staff.
Investigated suspicious activities and abnormal incidents.
Performed duties as an emergency first responder.
Greeted clients, booked meetings, arranged couriers and maintained reception area.
Provided office reception and administrative assistance.
Organized and provided documentation to multiple departments.
Created and maintained active reports.