TECHNICAL SKILLS

• Oracle E - Business Suite
• Nexelus
• Oracle Fusion Applications
• Zendesk Suite
• DDS Financial Toolkit System (A/P)
• Google Docs
• Microsoft Excel
• Microsoft Word
• Microsoft Office Outlook
• Oracle EBS
• Navision
• Concur online T&E Management
• SAP
• USI Express Documetrics Desktop Imaging System
• JD Edwards
• Stellent Imaging System
• Lawson
• MRI (Real Estate Accounting suite) Microsoft Dynamics Navision 2009 R2
• MP Navigator Ex CanoScan LiDE 200
• Oracle JD Edwards Enterprise 9.0.

Confidential, New York, NY

Accounts Payable Specialist

Responsibilities:

• Processed all general company invoices through their Oracle A/P system, in conjunction with scanning and attaching the invoices with the booked entries via their Confidential system.
• Volume was roughly 250 invoices weekly.
• Assisted with the weekly check runs.
• Handled the weekly review and reimbursement processing of all submitted expense reports.
• Managed project for transitioning vendors to receive ACH payments as opposed to checks.
• In charge of contacting the vendors and procuring bank information and W - 9 forms, and preparing the detail spreadsheets for the Director of Finance and Accounts Payable Manager.

Confidential - NY New York, NY

Jr. Staff Accountant

Responsibilities:

• Web based environment/advertising agency.
• Received, coded, and processed productions and company operating invoices utilizing the Nexelus Financial Solutions and Oracle systems.
• Processed Purchase Order invoicing for the New York, Los Angeles, and Sydney offices.
• In charge of running a weekly Excel report of submitted company expense reports pending Finance approval.
• Performed review of all submitted expense reports and documentation, and provided approvals for reimbursements, as well as liaison support for staff.
• Managed internal and vendor-submitted email inquiries for the New York office, and researched statuses of vendor payment distributions.
• Assisted A/P Manager with special projects & verification of check runs against the A/P bookings.

Confidential, New York, NY

Accounts Payable Specialist

Responsibilities:

• Coded expense and production related invoices received via email and intercompany office mail, and processed said invoices through the DDS Financial Toolkit System.
• Oversaw weekly production invoice flow and communications in liaison with company-wide Budget Production Managers, while ensuring timely payment processing.
• Submitted vendor file updates and new vendor set-ups for the purpose of vendor record maintenance.
• Processed voided checks and booked entry reversals.
• Calculated and allocated City/State sales use tax, and Headcount percentage tax on specific invoicing using macro spreadsheets.
• Prepared, processed, and booked domestic and foreign wire transfer requests. Maintained wire transfer log.
• Assisted A/P Manager with special projects & check mail out preparation.

Confidential, New York, NY

Accounts Payable Specialist

Responsibilities:

• Responsible for obtaining W9 forms and prepping vendor set-ups.
• Weekly review of check-run back-ups, and sending out checks for the various Fox TV stations and affiliates. (Weekly volume approximately 200 invoices.)
• Notified vendors of the consolidation of all billing operations to the new centralized Accounts Payable Dept. in New York City.
• Scanned invoices into the system drives for processing through the Oracle/JD Edwards system, as well as obtained missing invoice documentation from West Coast and East Coast vendors.
• Obtained and compiled proper back-up documentation for support of T&E expense reports

Confidential, New York, NY

Accounts Payable Specialist

Responsibilities:

• Handled the coding and obtaining authorization for all general ledger invoices on a daily basis.
• Entered, scanned & posted all product & general expense invoices, & credit memos in Navision.
• Gathered Aging data for preparation of the Weekly Cash Requirements Report.
• Updated vendor card data.
• Researched outstanding balances, credits, and other account activity.
• In charge of executing weekly check runs, matching checks to invoices and supporting documentation for the CFO’s review & signature, and getting checks mailed to the vendors.
• Customer service with vendors and corporate staff. Corresponded with vendors to obtain filed W9 forms.
• In charge of authorizing credit card payments with vendors through online websites and directly through their business offices, and executed their journal entry postings.
• Maintained and updated Excel spreadsheets for specific accounts.
• Submitted check registers to Staff Accountant.
• Maintained A/P invoice files, and followed up on emailed invoices and acquired authorizations via Outlook.

Confidential, New York, NY

Accounts Payable Specialist

Responsibilities:

• Responsible for coding and obtaining proper authorization for miscellaneous and company freight invoices.
• Entered & processed heavy volume of invoices to general ledger A/P systems: initially Navision, then Oracle EBS, during company transition between systems.
• Updated vendor data in both in-house systems.
• Researched outstanding balances, credits, and other account activity.
• Processed check runs, matched checks to invoices and supporting documentation, and mailed out checks.
• Reviewed and reconciled daily T&E reports using the Concur system.
• Corresponded with vendors to obtain filed W9 forms, updated tax filing data in both in-house systems, and assisted with mailing out 1099 forms.
• Maintained and updated Excel spreadsheets of specified accounts.
• Submitted check registers and checks for signed authorizations by Comptrollers and CFO.
• Maintained A/P invoice files, and followed up on emailed invoices and acquired authorizations via Outlook.

Confidential, Sunnyside, NY

Accounts Payable Coordinator

Responsibilities:

• Responsible for generating invoices for customers billing.
• Maintain and track expenditures, such as purchases of office supplies, business meals, etc.
• Ensure accurate financial transactions and assist with banking.
• Assist in preparation of journal entries for monthly financial statements
• File quarterly business taxes.

Confidential, New York, NY

Accounts Payable Associate

Responsibilities:

• Handled receiving, categorizing and image scanning of utility and purchase order-related invoices.
• Batched, coded, and entered invoice details through JD Edwards and the Stellent Imaging System.
• Processed payments and cut vendor checks for distribution.
• Researched general ledger account activity, as well as contacted vendors in order to manage and negotiate extensions, late payments, discounts and fees.

Confidential, Lyndhurst, NJ

Accounts Payable Coordinator

Responsibilities:

• Accounts Payable invoice indexing: (batching, coding, verifying) via USI Express Documetrics Desktop Imaging & GEAC in-house ledger systems, and then subsequently through SAP.
• Audited high volume of invoices scanned through SAP Imaging and processed them for payment to vendors, and general ledger posting.
• Processed priority and manual check payments and researched purchase order approvals and verified line-item approval authorities.
• Managed execution of daily domestic and foreign wire transfers as liaison between the departments and the Treasury, and audited wire transfer documentation.

Confidential, New York, NY

Reconciliation / Accounting Assistant

Responsibilities:

• Classified, coded, and processed receivables invoices, and prepared corresponding journal entries.
• Maintained monthly Excel spreadsheets of disbursement invoices for expenses incurred by shipping vessels and their owners.
• Posted payments to general ledger accounts (credit adjustments, cash receipt vouchers); and prepared checks for deposit to the bank. Reconciled sub-ledger accounts.
• PFAS in-house system.
• Reconciled operating and corporate accounts.
• Investigated reconciling items, and posted journal entries.
• LAWSON in-house system .
• Researched non-sufficient funds checks, credit card charges, and non-posted items.
• Updated outstanding check registers and attorney fees billing, as well as the general ledger reports for Senior Accountants and the department files.
• Also handled investigations for A/P Bankruptcy project: verifying Pre-Petition invoice payments with general ledger and Attorney Funding Requisition reports.

Confidential, New York, NY

Accounting Assistant

Responsibilities:

• Prepared and managed general reconciliation of various foreign and domestic currency accounts on spreadsheets.
• Handled analysis and investigations affecting entries to the general ledger and daily journals.
• Prepared daily reports on deposits and Eurocurrency transactions for the Confidential, and processed data entry of these reports via the online system.
• Prepared semi-annual report of asset/liability statistics U.S. dollars and foreign currency .
• Processed checks, return items, adjustments, and stop payments received through the Clearing House.
• Posted checks and account history investigations to the in-house system MIDAS .
• Prepared monthly amortization schedule of pre-paid expenses and posted invoices via a teleprocessing system.
• Additionally, handled monthly confirmation and payment of brokerage fees for Money Market and Foreign Exchange deals, and issued official corporate checks for payment.