Executive Assistant Resume NJ - Hire IT People

Executive Assistant who thrives in a fast paced environment, manages deadlines with excellent organization, interpersonal and teamwork skills.

EXPERIENCE

Executive Assistant/Compliance Department & Risk Department, Confidential, New York, NY
September 2008 – November 2011

Supported the Global Chief Risk Officer and the Global Chief Compliance Officer. Acted as gate keeper and assisted in maintaining their busy calendars.
Productively interfaced with department executives and senior management across all front-office business likes.
Collaborated calendars of personal/business appointments, meetings, heavy domestic/international travel arrangements and special events; handled all details for meetings and teleconferences.
Utilized online system (Oracle) to process travel and entertainment expense reimbursements and order office supplies.
Provided support to the Risk Team and Compliance Team with scheduling meetings, reserving conference rooms and making domestic and international travel arrangements.
Planned and coordinated all logistics for successful on-and off-site meetings.
Screened and directed high volume of telephone calls and responded to all inquiries and requests.

Executive Assistant/Compliance, Confidential, New York, NY
July 2004 – September 2008

Supported the Head of Global Compliance and Head of Fixed Income Compliance. Assisted in maintaining their busy calendars. Scheduled time sensitive meetings and conference calls.
Prepared and sent 351 Certifications to business department heads; which established procedures for reviewing facts and circumstances surrounding trades in FINRA listed securities and related financial instruments for the accounts of Bear, Stearns & Co. Inc. and their members. Tracked, returned and signed memos and confirmed details with FINRA prior to deadline.
Kept track of department’s attendance records. Posted the attendance for the Legal and Compliance department which consisted of approximately 400 employees.
Coordinated information for panels and organized travel itineraries for annual conferences.

Administrative Assistant/HR Leadership Organizational Development, Confidential, NY, NY
April 2001 – August 2003

Maintained hectic schedule of the Managing Director of Leadership and Organizational Development. Organized and scheduled highly sensitive meetings involving upper management and executive officers.
Welcomed new employees to the department by getting them settled in with a phone, computer setup and assisted in getting their papers processed.
Scheduled internal and external meetings. Arranged teleconferences. Organized and prepared necessary documents for meetings.
Coordinated travel arrangements. Prepared travel itineraries and processed T&E statements. Reconciled, reviewed and verified T&E and Corporate account statements.

SKILLS

Fluent speaking/reading/writing Spanish. Proficient in Microsoft Office (Word, PowerPoint, Outlook, Excel, Access), Concur, Oracle, Ariba.