Admin / Project / Supply Chain / Procurement / Logistics Co-Coordinator
Operations – Sales / Office Administration - Purchasing – Customer Service

Highly successful, with 6 years’ experience in Providing Innovative, Reliable, On-Time, Compliant Solutions/support to Admin /Supply chain / Project activities in corporate environment. Now looking forward to making a continued significant contribution to a forward thinking company in return for a Supply Chain /Admin Executive or a similar appointment that offers opportunity for progression.

Professional skills and abilities

•  Communication skills.
• Attention to Details
• Hardworking
•  Negotiating Skills.
• Customer Service Skills
• Decision Making
• Quick Learning Skills.
• Interpersonal Skills
• Problems solving/analysis
• Self- Motivated
• Reliable
• Flexible
• Ability to work in a fast-pace and dynamic environment
• Expert in Oracle Purchasing system
• Ability to work independently
• Data Entry skills
• Ability to prioritize and manage time well
• Ability to work in a self-managed environment with remote supervision
• Expert in MS Office
• Ability to discreet with confidential matters and maintain compliance with companies corporate security Policy Policy. Policy

Professional Achievements

• Implemented Proper tracking system for office Supplies and reduced office Administration cost.
• Decreased shipping cost by consolidating panels/materials to concern project site
• Kept daily track of Employees Time sheets, Expenses and reduced Operation cost and given support to raise revenue for assigned business area.
• Improved working capital by extending payment terms sourced alternate vendors or service providers etc.
• Assist Regional Operations Leader, Project Director and Project manager in achieving the monthly revenue by following up with subcontractors for their progressive billing.
• Worked/ expedited with supply chain team for deliveries to meet deadlines of the project in order to meet Monthly Target of Operations.

Professional Experiences

Confidential, United Arab Emirates.

Admin / Supply Chain Executive - Assistant Buyer 8th Aug 2010 – 31st Mar 2011

• Serve as the central point of contact for purchasing issues / administrative support for the assigned areas of responsibility in large territory of corporate Environment.
• Processes all the purchase requisitions/work orders through Oracle with required approvals.
• Issuing purchase orders to suppliers to meet required quantities and due dates within constraints of agreed upon supplier pricing and terms and conditions, ensuring all relevant requirements are communicated to the supplier in coordination with the category specialists/Purchase Manager.
• Follows up on purchase orders for acknowledgement and acceptance by supplier, determines supplier\'s availability of parts, Service and materials and expedites with suppliers when necessary.
• Negotiates and reviews quotes from suppliers for assigned commodities/ service. Manages alliances with qualified vendors to obtain product information such as price, availability, and delivery time lines, and sources and evaluates new suppliers and materials in support of company goals and objectives in coordination with category specialist or Purchase Manger as per company standard procedures.
• Coordinate /Recommend acceptable alternatives in the face of product unavailability. Advises department on product substitutions prior to placing orders.
• Selecting and managing supplier base through approved supplier qualification process and within Cimac policy and procedural guidelines.
• Coordinate or Maintenance of item specific purchasing attributes in Oracle Item Master files.
• Maintaining accuracy of Oracle purchase order data, including items, quantities, due dates, special instructions and terms and conditions
• Communicates / Track regularly with vendors regarding order status, expedite as required to meet project / Service schedules.
• Planning for optimum inventory to support the customers on stocking programs and at the same time meeting the inventory objective of the company
• Identifies and resolves potential purchasing problems, follows up to ensure timely and accurate product delivery, resolves rejected lines/orders.
• Resolves issues of actual product quantity vs. packing slip quantity when reported by receiving staff.
• Manages the order fulfillment process, which may include all activities from order booking to complete delivery of product, as dictated by the scope of the program.
• Resolving problems with supplier delivery dates, receipt transactions and invoice discrepancies.
• Coordinates material quality issues with suppliers when notified.
• Liaising with suppliers for shipment/delivery (planning and co-ordination).
• Provide timely responses to telephone and email messages pertaining to requisitions, backorders, open orders, and returns.
• Evaluate and report on vendor performance to management and user departments as required/requested.
• Assist with warranty / returned goods activity (RMA).
• Coordination with warehouse to delivery of the materials to concern Project site in coordination with respective Project manager/Engineer by using MIR.
• Conduct Goods Receipt and Invoice Verification in Oracle.
• Work with Finance to ensure correct pricing is paid; correct information is loaded in the system; research to ensure the supplier is charging contract price.
• To carry out the documentation of invoices and delivery notes and ensure that approved invoices are sent for payment.
• Assist in invoice resolution and payment queries from suppliers /subcontractors, working with Accounts Payable / Finance or Operations as required.
• Monitor Goods Receipts, Invoice Receipts, Blocked Invoices, Overdue PO\'s, Problem Invoices, Open PO\'s, and Requisition Closure.
• Maintain appropriate office supply levels: seek required approval, place order, distribute and maintains accurate inventory of office equipment and supplies
• Provide administrative support in fast-paced environment and general administrative support to Project Director/Project Manager/ Projects Engineer or assigned Business entity.
• Prepares Employees Expenses Reports, Includes typing, binding, telephone calls, maintaining confidential and daily files, handles inter office mail needs copying, filing, office supplies, and maintains vacation for department. Perform other related duties as required and Proper documentation as per company standard Procedures and policies.
• Responsible for handling large amounts of cash and preparation of bank deposits when needed.

Confidential. Sharjah, United Arab Emirates.

Operations Coordinator –Middle East Region 7th Nov 2007 – 30th Jul 2010
(U. A.E, Qatar, Bahrain, Iran, K.S.A and Oman)
Office Administrator 20th Dec 2005–6th Nov 2007
Office Administrator through Honeywell outsourcing for a year

• Providing Innovative, Reliable, On-Time, Compliant solutions/support to Operations Team of Honeywell Building Solutions business in middle east region
• Preparation all the purchase requisitions through Oracle for Bahrain, U.A.E. Qatar, Oman and K.S.A projects and also tracking for the same.
• To expedite the orders placed with suppliers. Purchase orders creation, taking appropriate approvals from the management, dealing with the suppliers and also receipting of the goods that been delivered to the site and warehouse, projecting revenue accordingly.
• Checking inventory and preparing inventory reports ensuring just in time inventory for the Projects
• Ensuring Health, safety and environment policies followed through out the Projects ( remote as well as on shore)
• Facilitation with the audit team to ensure the compliance.
• Coordination of all project related activities in Middle East Region. Coordination with IT, Oracle team, Supply Chain, Solution designing center, Factory and different Depts. in Honeywell for employees/ projects issues.
• Coordinating projects and acting as central point of contact for the project team including client, facilitators, director, and project assistants.
• Ensuring all time sheets are updated on weekly basis and sending Monthly report to Regional Operation Leader-HBS
• Assist in budget preparation and control activities to include Travel and Expense reporting in support of an engineering staff.
• Preparation of technical submittal as per client’s requirements and coordination with sites.
• Proper Documentation as per Projects requirements led by Project director Maintaining records of all requisitions, PO and invoices for the projects led by Project Director
• Coordination with client, Project Directors. Project managers, Engineers, and customer service
• To provide co-ordination and relevant correspondence
• Proper documentation as per project requirements
• Ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation.
• Excellent filing skills to meet auditor requirements.

Confidential Tirur Head.Qtr - Chennai-India
Medical Representative - January 2005– December 2005

• Promoting Medicines’ as per company procedure

Confidential Cochin- India
Field Manager-Cochin Region January 2004 – December 2004

• sales of contact lenses and Solutions

Professional Development

Major: Bachelor of Arts- Economics
University/School: Confidential - India

Pre-Degree: Pre-Degree
University/School: Confidential - India

Pre-Degree: Secondary School Leaving Certificate
University/School: Confidential - Indi

Computer Skills

• Post-Graduation Diploma in Computer Application • Diploma in Computerized Office management.
• Certificate in Akshya Basic Computer Literacy-Govt. of Kerala

Training Attended

• Oracle Purchase Requisitions/ work order
• Oracle WEB PO and Goods Receipting
• Basic Fire Warden Safety Course.
• Basic First AID, CPR and AED
• Safety Awareness Training from Honeywell.
• Fire Extinguisher Training from Honeywell

Certifications

• Certification in Supply Chain management, Overview of Logistics, Planning Project Procurement from Honeywell Skill Soft

Personnel

• Interests and Hobbies : Most sports: Football, Cricket and Music
• Languages English, Hindi, Tamil and Malayalam