EXPERIENCE

Confidential January 2008 -PresentOffice Manager-Bookkeeper

• All phases of Client services
• All phases of accounts receivable, and accounts payable
• All bank statement management and reconciliations for three different corporations (operating, payroll, money market, credit cards)
• Payroll using an outsourced company
• Main contact for client interaction
• Client contract management
• Month end and yearlyclosing procedures and financial reports(includes profit and loss reports, general journal entries, chart of account maintenance, trial balance analysis)
• Monthly and quarterly sales and use tax (ST50/51) for three separate corporations
• All yearly insurance policy audits, renewals and cost effectiveness reviews
• Assist with building permit applications and utility approvals
• All Administrative responsibilities, including typed correspondence and scheduling.
• All Human Resource duties including new hire and exiting documentation.
• Various tasks necessary to ensure the smooth daily function of a small office

Confidential
Office Manager-BookkeeperNovember 2004 to December 2007

• Administrative support to owner and staff
• Supervision of all inter office accounting functions including accounts payable, accountsreceivable,petty cash, trial balance, profit and loss statements, general journal entries, chart of accounts maintenance and specialized journals monthly reconciliation.
• Payroll using an outsourced company
• Management of bank accounts for main office operations including: operating account, payroll account and money market account as well as bank statement reconciliation
• Light human resource duties including benefits management, main contact person for yearly census/audit reports & analysis of insurance carriers for budget purpose.

Updating, maintaining and renewing all business, automobile, life insurance, professional, and equipment insurance policies.

• Various tasks necessary to ensure the smooth daily function of a small office

Confidential December, 2000 to November, 2004

Office Manager-Bookkeeper

• Direct report and main support to the president
• Main support to the directors of 2 separate engineering disciplines
• Supervised a department of 3 Employees
• Invoicing cycle, including timesheet management, “pre-billing” system and sales posting.
• Project management through budgeting reports
• Updating, maintaining and renewing all government contract requirements, company certificates, and licenses
• Supervision of all administrative functions includes: processing of technical documents, proposals, and specifications and marketing material.
• Management of bankaccounts including: operating account, payroll account and money market account as well as bank statement reconciliation.
• All phases of financial reporting including communication with outside accountant on both accrual and cash books for taxes and financial forecasting.
• All aspects of human resources including benefits management, main contact person for yearly census/audit reports & insurance carriers. Payroll using an outsourced company, indirect time tracking, and yearly analysis of quotations on all policies
• Updating, maintaining and renewing all business, automobile, life insurance, professional, and equipment Insurance policies, as well as certificate of insurance management
• Manage the 401K retirement account, including employee deposits, set-up, miscellaneous administration and compliance with fiduciary laws.
• Supervision of all accounting functions including accounts payable, accounts receivable bank reconciliation, and petty cash.

Confidential March, 1998 to December, 2000
Office Manager-Bookkeeper

• Direct report to VP of finance
• Responsible for the monthly processing and supervision of all phases of administrative accounting:including accounts payable, receivable, posting of cash, invoicing, reconciliation of monthly bank statements, and financial statements
• Initiated all wires, drafts, and ACH transactions via on-line banking
• Calculated salesmen’s commissions and expenses.
• Hired and Interviewed all potential new employees
• All month end procedures, including general ledger posting and coding, specialized accounts reconciliation, and acid tests.

Confidential Jan, 1996 to March, 1998

Accounts Receivable-Credit Manager

• Supervised a Department of threeemployees
• Direct report to controller
• Updated banking information imported from seven different server locations
• Supervised all daily accounts receivable transactions; including the posting of cash receipts.
• Supervised all month end procedures including balancing to the trial balance &general ledger posting.
• The decision maker regarding credit limits for labor claims, direct shipments, past due accounts, and new clients. Implemented a companywide return check policy.

COMPUTER RELATED EXPERIANCE

Microsoft Outlook, Microsoft Power Point, QuickBooks 2009 Professional, Deltek (Engineering/Architect -specialized software), Microsoft Word, Microsoft Publisher, Microsoft Office Professional, Microsoft Excel.