Administrative Assistant Resume

SUMMARY:

Experienced communications and administrative professional with combined corporate, association, media, educational, and government agency contracting experience.
Developing organizational messages to target specific audiences.
Writing fact sheets and other pieces collaboratively.
Translating technical jargon into understandable public information.
Correlating words with graphics to form cohesive messages.
Recruiting members, donors, and advertisers while promoting interest in messages.
Editing, copy editing, and proofreading.
Updating internal style guides and sheet updates.
Clarifying technical process clarification.
Fact sheets; consumer affairs pieces; magazine articles; position pieces; staff briefings; market survey reports; energy analysis bulletins; brochures; and executive newsletters.

SOFTWARE:

MicroSoft Office 2010 (MSWord, Excel, PowerPoint, Access, and SharePoint), QuickBooks 2011, InDesign, Quark, Ventura, Dreamweaver, PageMaker, QuickBooks, and Hotel Booking Center

PROFESSIONAL EXPERIENCE:

Administrative Assistant

Confidential

Responsibilities:

Write, proofread, and copy edit correspondence and other materials for the Director of Formation/Rector, offices, tenants, short - and long-term visitors and residents.
Update Employee Handbook and other reports and records.
Coordinate meetings, including menus, guest rooms, and meeting rooms and setup.
Fulfill public information and tenant requests.
Administer employee health plans, Process timesheets.
Handle accounts payable and receivable, including coding and paying reimbursement requests and bills and invoicing.
Set and manage events calendar and long- and short-term guests’ room assignments.
Update office tenant contact and lease agreement information.

Proofreader

Confidential

Responsibilities:

Proofread, checked format, and footed numbers in financial statements during the busy tax season.

Production Editor

Confidential

Responsibilities:

Edited technical papers. Inventoried files and reviewed volumes for proper style, format, and accuracy.
Compared equations and graphics to authors’ original manuscripts.
Queried authors and incorporated answers.
Reviewed offsite editors’ work and provided collegial feedback.
Checked corrections and compared formats in page proofs.
Prepared daily status reports.