Executive Assistant Resume Washington, DC - Hire IT People

EXPERIENCE:

Confidential, Washington, DC

Executive Assistant

Responsibilities:

Provided EA support to executive director and supported PMPs on specialty projects.
Reported directly to foundation executive director.
Maintained/scheduled directors busy calendar, prepared detailed agendas, speaking requests, extensive travel arrangements.
Successfully created multiple mail merges for association. Actively assisted with presentation slides, binders, meeting logistics, etc.
Daily interface with senior executives, committee & volunteer members.

Confidential, Washington, DC

Office Manager

Responsibilities:

As office manager duties required supporting the foundation’s director.
Interacted with foundation management, vendors and Confidential .
Kept director and foundation calendars, daily interaction as liaison to committee members, service & supply vendors, building management, security, etc.
Participated in two Confidential presentations, taking minutes and transcription.
Interacted with comptroller and accountant regarding all foundation expenses and reimbursements.
Successfully coordinated and implemented internal document destruction and created an office management users guide.

Confidential, Washington, DC

Office Administrator

Responsibilities:

Supported managing partner’s, updated firm database, liaison to international off - site attorney’s.
Assisted Confidential & Company office manager with special projects. Initiated and completed a detailed office procedural manual.
Assisted with two internal forensic audits.
Using Sage timeslips to support firm’s database i.e., contacts, invoicing, auditing firm accounts and attorneys time and expenses.
Independently inventoried both entities on-site files and created a reference guide for retrieval.
Assisted with documentation in response to an Confidential submission.
Routinely interacted with firm accountant and all service and supply vendors, building management, security, etc. as needed.

Confidential, Washington, DC

Office Manager

Responsibilities:

created the firm Policy Procedur al Manual automated interoffice forms
rdered office supplies & facilitated equipment leases processed travel plans and expense reimbursements liaison w/firm accountant (invoicing, accts pay/receivables) monitored/renewed licenses ( office equip. & attorney bars ) gathered and compiled documents for Confidential (s) maintained firm database litigation calendar budget for office and administrative expenses prepared all catering & meeting logistics compiled exhibits & documents for court binder(s) scheduled depositions, video conf erences, etc. supervised summer interns & administrative staff processed hired/terminated employee documents completed and obtained certifications/renewals.

Confidential, Washington, DC

Legal Secretary/Office Administrator

Responsibilities:

keyed attorney time into firm database processed travel plans and expense reimbursements
rdered office supplies and office equipment scheduled seminars/m tgs & conf.communications liaison w/ Confidential hdqtrs ( accounting & human resources ) performed two office moves within one-year accounted for and reconciled firm checking account rchestrated attorney’s calendar

Confidential, Washington, DC

Legal Administrative Assistant

Responsibilities:

Provided administrative support for two managing partners in international business & intellectual property practice groups.
processed attorneys time records processed travel arrangements and expense s liaison w/PA hdqtrs ( Executive Committee ) scheduled client meetings & conf. communications kept attorney’s schedul e and calendared appts. prepared client invoicing/accounts receivables took dictation and transcri ption ( Gregg shorthand )

Confidential, Washington, DC

Sr. Administrative Assistant

Responsibilities:

Supported senior partner and associate in international business and intellectual property practice groups.
Interfaced with representatives of Congress, federal government agencies, CEO, CFO, and General Counsel within the private sector, as relevant to trade and legislative matters.
maintained attorneys time records coordinated domestic & international travel arrgmts.
kept ambassador’s calendar prepared and submitted travel expenses dictation and transcri ption ( tapes & shorthand ) scheduled meetings and conference call(s) administered lobby legislation report s teamed on special projects (Free Trade & Tax Reform Acts) created a summary format for Confidential reports edited/processed accounts receivable invoices