Administrative Assistant Resume

Summary: Seeking full-time professional employment. Available immediately. Fluent in English and German. Currently studying Spanish.

Work Experience

Administrative Assistant, Confidential, Houston, Texas | May 2007 - Present
Perform integral office operations in the service department of a multi-center global service network corporation distributing engineers to world-wide locations to maintain diesel engines in vessels and boats. Duties include: Operating the PBX phone system, and all areas of the Office Services department. I also served as the Liaison to the Customs Brokers for all incoming merchandise. Retrieval and compilation of international travel documents for engineers, Human Resource hiring and transfer processing for prospective and existing employees, respectively; data entry into accounting system – including coordination of engineers’ assignments and work orders, order placement and tracking for service and workshop; issuance, amendment and authorization of purchase orders; support of internal and external international customers including Navy and Coast Guard. Assisted department heads with travel arrangements.

Customer Liaison, Confidential, Houston, Texas | March 2007 – May 2007
Monitored entry access to secure areas, interacted with and greeted customers, provided information and monitored incoming calls on a daily basis.

Management Administrative Assistant, Confidential, Houston, Texas | November 2006 – February 2007
Completed clerical duties including data processing (MS Word, Excel, and specialized internal office programs), filing, billing, and timesheet and payroll submissions. Performed on-site job inspections, prepared written reports for distribution to customers. Completed basic inspection, full length drift and visual threads inspection technical course on pipelines for the Oil Field Business Certificate

Executive Administrative Assistant, Confidential, Forchheim, Germany | March 2003 – September 2006
Performed clerical duties, responsible for accounting of school and government funding, completed data processing, managed school library, coordinated the shipping and handling of school supplies, served as Senior Assistant to the Principal, planned and directed special school programs, acted as liaison to government and health offices, communicated openly and worked closely with principal, school staff and bookkeeping department.

Department Director-Elderly Health Care, Confidential, Forchheim, Germany | October 1999 – May 2001
Performed data processing, ordered food and health supplies, coordinated billing and filing of insurance claims, interacted with physicians and patients. Worked closely with Human Resources, managed daily staffing of work orders, accounts receivables and also led staff meetings.

Computer Skills
Microsoft Word, Excel, Outlook, Mass 90,200, Ten Key by Touch

Lone Star College
Attended Continuing Education classes (Pre-Algebra 0306 completed)

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