SUMMARY:

15 years as a Secret Security Cleared Contractor for the Federal Government providing Executive level administrative and procurement support. Experienced in DoD program acquisition processes and procedures. Possess excellent organizational, communication, interpersonal and presentation skills. Excellent analytical and critical thinking skills. Proficient in Microsoft Office - Excel, Visio, PowerPoint, Project, Word, Microsoft Access, and data manipulation. Ability to apply sound business processes to the DoD acquisition process.

PROFESSIONAL EXPERIENCE:

Executive Assistant

Confidential, Washington DC

Responsibilities:

I provide executive level administrative and technical support to (3) Directors and (3) Deputy Director s as well as a staff of 40 Department of Navy Analysts. Answer Director’s phone calls and recording messages. I maintain the Director’s and Deputy Director’s calendar as well as the scheduling of appointments and conferences based on knowledge of schedules and previous commitments. Coordinated meetings for Director and other department heads as requested. Received correspondences & forwarded them to personnel for action. I am responsible for ensuring all correspondences are in the proper format and filed electronically and in paper files. Responsible for clearing and posting taskers in TV-5 (Navy Tasker routing system). I arrange motor pool pick-ups as requested. I am the designated timekeeper responsible for maintaining and reporting all T&A and tracking employee’s leave requests. Additional duties include office supply replenishment, travel, purchase cards, telephones, and office security checks. Maintained daily operations of workflow management.

Program Analyst Assistant

Confidential, Washington DC

Responsibilities:

I provided administrative and technical support to Administration Division of PFPA. Assist with the scheduling of meetings for department heads as requested. Received and edited correspondences & forward them to personnel for action. Perform general office duties such as ordering all office supplies as needed. Coordinate the acquisition of office equipment supplies and conducted physical inventories of the office equipment. Maintain working operation of all office machinery and scheduled repair and maintenance as need. Assisted with the management of Director’s calendar. Assisted with tracking deadlines for official tasks sent from various organizations. Provided technical support to the Chief of Acquisition and Requirements as well as the Program Analysts. Created and maintained excel spreadsheet to combine three Program Analysts monthly credit card expenditures for 14 Directorates. Tracked suspense dates of various tasks submitted for action. Prepared security forms for new and renewal CAC card and Computer access for contract employees. Maintained various Excel spreadsheet logs for daily credit card orders to measure the amount and accuracy of order requests. Provided supply operation support including procurement, receipt, custody, stock control, storage, disposal, and life cycle personal property management. Performed extensive internet research of various vendors. Initiated calls to vendors to place orders, obtain payment receipts, delivery status, and payment issues to reconcile monthly credit card statements accurately. Support Assistant Directors' preparation of civilian and military awards as requested. Create and maintain excel spreadsheet log of new PR orders and cancellations. Assist Program analysts by collecting, organizing and analyzing data for performance reporting. Queried various reports in an Access database Program Integration Management System (PIMS) a DoD Proprietary budget and financial management software to show order requests submitted. Search GSA Advantage website for GSA approved vendors to utilize for purchases and develop and disseminate internal administrative policies and procedures. Created and assisted program analyst with log for incoming contracts and MIPRS. Maintain and verify supplies are given to the correct customer. Created and Maintain files for all COR training certificates related to acquisition and requirements for program analysts. Created and maintain a filing system for acquisition and requirements staff.

Procurement Analyst Assistant

Confidential, Arlington, VA

Responsibilities:

I provided administrative and technical support to Procurement Analysts. Received and processed time & attendance for DOS personnel utilizing Tatel system. Maintained files for credit card orders and obtaining invoices for each file to complete monthly credit card reconciliations. Contacted various vendors to obtain company DUNS numbers, status of orders not received, and obtain copies of paid invoices. Created and maintained various Excel spreadsheet logs for daily credit card orders to measure the amount and accuracy of order requests. I provided customer service to numerous offices and departments as well as vendors regarding payment receipts, delivery status of order requests and payment issues…etc. Managed and created Ariba order requests in the ILMS system a DoS proprietary budget and financial management software. Created various reports in Ariba database as well as performing PR searches in Ariba. Prepared travel authorizations and vouchers using (E2 Travel System). Created and maintained Excel spreadsheet to track employee travel and costs. Performed general office duties such as ordering all office supplies as needed. Coordinated the acquisition of office equipment and conducted physical inventories of the office equipment. Maintain working operation of all office machinery and scheduled repair and maintenance as need. Oversee daily distribution of incoming mail for office.

Executive Assistant

Confidential . Arlington, VA

I provided analytical and administrative support to Director and Deputy Director as well as a staff of 30 professionals. Maintained Director and Deputy Director’s calendar and several Division chiefs calendar as well as the scheduling of appointments and conferences based on knowledge of schedules and previous commitments. I was formally trained on an automated system and designated a timekeeper responsible for maintaining and reporting all T&A data for an organization. Additional duties included creating and maintaining personnel files, financial management, administrative services, office supply replenishment, travel, purchase cards, telephones, and office security checks. Maintained daily operations of workflow management Tracked deadlines for official tasks sent from the Division. Coordinated meetings for Director and other department heads as requested. Received correspondences & forwarded them to personnel for action. Prepared travel authorizations and vouchers using DTS (Defense Travel System). Prepared supply requests as needed to ensure adequate stocks of supplies. Maintained maintenance and repairs of office machinery and as needed.

Office Administrator

Confidential, Washington, DC

Responsibilities:

I served as Executive Assistant to the Director and Deputy Director; managed the daily operations of workflow management for the Director & Deputy Director and several division chiefs. Coordinated and scheduled meetings for the Director and staff. Received and tracked time and attendance and submitted information to timekeeper. Coordinated and edited annual evaluations for Civil Service employees. Created and maintained personnel files for 35 individuals. Responsible for the safeguarding of classified documentations for 25 safes and 35 personnel files. Maintained the correspondences received and forwarded to appropriate personnel. Provided assistance in coordinating conferences, special projects and functions. Received financial documents; compile data to prepare reports of expenditures utilizing Excel. Arranged frequent Foreign and Domestic travel and scheduled and arranged travel arrangements and prepared travel authorizations and vouchers. TM 8.0 Worked closely with DS to obtain security clearances of visiting Government Officials, as well as the passing of security clearances to outside agencies visited. Maintained excel spreadsheet log of receivables for Registration Division daily. Prepared weekly memoranda reporting grand total of Registration checks received. Prepared supply requests as needed to ensure adequate stocks of supplies. Scheduled repair and maintenance of office equipment as needed. Filed all materials in central files & retired files per schedule and regulations.