SUMMARY:

Resourceful Executive Assistant adept at coordinating international travel, organizing large scale meetings, and managing third - party vendors. High self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet management, client and company needs.

SKILLS:

• Data collection
• DTS travel systems
• Creative problem solver
• Local government background
• Employee relations
• MS Office proficient
• Multi-line switchboard
• Order and request filing
• Travel and event coordination
• Office management

PROFESSIONAL EXPERIENCE:

Confidential

Administrative Specialist

Responsibilities:

• Prepare and draft correspondences, in addition to compiling weekly reports from the divisions within the Office of Policy to ensure that there is complete and accurate feedback to avoid possible deficiencies prior to the Assistant Secretary’s review and signature.
• Meeting agendas, and summaries and maintains related files and records.
• Provide comprehensive executive administrative assistance to the senior leadership to aid in implementing the Agency’s programs.
• Maintain control over the senior leadership calendar with the authority to make time commitments.
• In the absence of the senior leaderships ensures that requests for action or information that would usually receive the senior leadership’s attention are directed to appropriate staff personnel for response.
• Coordinate travel arrangements for the senior leadership.
• Read and analyze incoming memos, submissions, and reports to determine their significance.

Confidential, Washington, DC

Office Management Specialist/ Freedom of Information Act Specialist

Responsibilities:

• Support senior management in the Consular Affairs Bureau, track and support meetings; prepare and distribute event invitations, preparations for meetings. Arrange travel using the internet-based travel systems, processes expense vouchers, process payroll using WebTatel.
• Provide Federal Government agencies clearances regarding legal documents. Process records requests from the public and foreign countries in addition to federal agencies.
• Made recommendations regarding disclosure or nondisclosure of highly sensitive documents responsive to FOIA requests by researching and analyzing the content of the records and coordinating with FOIA Attorney as appropriate .
• Researched, analyzed, and evaluated data for responses to information requests.
• Converted electronic and paper files to Adobe PDF files to allow for review and redaction.
• Marked and applied FOIA redactiong using appropriate technology
• In cases involving litigation, coordinated with FOIA Attorneys to ensure all deadlines are met;
• Other duties, as assigned, relating to the efficient processing of the FOIA requests received
• Contacted or refer requesters to appropriate agencies when requests are for records and information not within the purview of the command or for which the command was not the release authority.
• Upload scanned and electronic cases to go FOIA.
• Conduct a quality review of all cases to ensure accuracy and completeness of job.
• Reported weekly progress to the Director of FOIA and Transparency
• Prepared and delivered documents including outside counsel engagement letters and packages.
• Kept abreast of recent developments in the field of disclosure, including recent court and department decisions, current legislative resolutions or problems encountered within the FOIA program.
• Monitored communication cables from other bureaus for possible National Security threats.
• Proof read and filed of legal documents such as notes, memoranda, and briefs. Develop and maintain efficient filing systems to ensure files are maintained accurately, archived, and readily retrievable.

Confidential, Arlington, VA

Executive Assistant

Responsibilities:

• Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to the Technical Director of the Defense Advanced Research Projects Agency ( Confidential )
• Coordinated travel arrangements, maintained database and ensured the delivery of premium service to customers. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.
• Helped coordinate numerous events and travel for researchers and dignitaries affiliated with the Army Geospatial Center in Virginia.

Confidential, Andrews AFB, MD

Accounting Technician

Responsibilities:

• Verify financial and account data for accuracy and completeness. Input data into Integrated Accounts Payable Systems (IAPS) for a variety of accounting or financial transactions within a specified area of responsibility. Maintain accounts pertaining to customer billings that involve a variety of transactions generated by a number of different Confidential programs.
• Analyze payment of vendor invoices by reviewing and verifying contract data using a wide range of financial systems such as Wide Area Workflow ( Confidential ), Command Resource Integration System (CRIS) and Electronic Data Management ( Confidential ).
• Receive, extract, record, input and balance data and financial accounts for a number of Confidential Base activities.
• Research error listing and other financial documents to trace errors and identify discrepancies not easily detected. Contact contracting personnel, base personnel and commercial vendors to obtain missing documentation and resolve document discrepancies.