SUMMARY:

• Motivated professional offering a Secret Security Clearance with expertise in executive and office administration from serving 14 years in the United States Navy.
• Strong leadership, training, and mentoring attributes. Communicate clearly to define expectations and mentor subordinates, effectively identifying problems, providing intuitive analysis, and developing innovative solutions.
• Achieve excellence independently and as a team player.
• Thrive and excel in multitasking and prioritizing assignments in a fast - paced environment.

AREAS OF EXPERTISE:

• Meeting and Travel Logistics
• Organizational Skills
• Financial Management
• Project Management
• Customer Service
• Interfacing with customers

TECHNICAL SKILLS:

Defense Travel System: Microsoft Office (Word, Excel, PowerPoint, Outlook)

PROFESSIONAL EXPERIENCE:

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Provide senior administrative support for two Flag Officers, two Senior Executive Service civilians, and other senior officials ensuring briefings are processed on time.
• Manage the schedule, travel, and correspondence of one Senior Executive Service civilian ensuring satisfactory and timely submission of documents with zero discrepancies.
• Assist other senior personnel with government travel ensuring timely submission of travel documents with no discrepancies.
• Coordinate and execute conference room requests ensuring meetings were conducted on time.
• Revamped the tracking of office supply ordering as well as conducted a complete inventory of all office supplies.

Executive Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Provided executive administrative support for 14 Senior Managers, Department Heads, the Executive Director, and other senior officials ensuring briefings are processed on time.
• Managed Regional Director’s schedule, travel, and personal correspondence ensuring satisfactory and timely submission of documents with zero discrepancies.
• Oversaw daily operations of the executive office, including oversight of three subordinate personnel.
• Performed Protocol Office responsibilities including oversight of special events, dinners and luncheons during the position vacancy.
• Served as Assistant Equal Opportunity Manager, assessing organizational climate by conducting interviews, focus groups, and observations to create an accurate portrayal of employee morale to the Regional Director.

Administrative Support Specialist

Confidential, Indian Head, MD

Responsibilities:

• Served as Administrative Officer during the position vacancy overseeing the daily operation of the administrative office.
• Supervised subordinate personnel ensuring meticulous detail and timely submission of correspondence, performance evaluations, award recommendations, military pay, leave requests, and travel documents.
• Coordinated and executed 237 facility request reservations ensuring meetings were conducted on time.

Administrative Supervisor

Confidential, Washington, DC

Responsibilities:

• Assisted in the consolidation of the Institute’s operations as well as the successful closure and decontamination of 375K square feet of laboratory and office space due to the Base Realignment and Closure Act of 2005.
• Assisted with the reutilization and transfer of $88.4M in equipment and supplies to transitioning organizations and throughout Department of Defense.
• Processed and ensured the timely submission of 46 performance evaluations with zero discrepancies
• Processed 14 medical and dental special pay contracts resulting in a total payment of $244K to eligible recipients
• Facilitated the implementation and training of 29 personnel on the Navy’s electronic leave process, accurately processing and tracking 209 leave requests.
• Conducted urinalysis specimen collection of 129 personnel and oversaw the program’s closure.

Executive Administrative Assistant & Course Coordinator

Confidential, Washington, DC

Responsibilities:

• Assisted five departmental section heads with government travel ensuring the timely submission of travel documents.
• Utilized proficient administrative, organizational, and technical skills to successfully coordinate the Institute’s four-week Radiologic-Pathologic Correlation Courses which educated 482 military and civilian radiologists from around the world.
• Handled accounts receivable with zero discrepancies, processing $1.1M in course revenue.
• Managed course book sales, shipping out $8,602 worth of materials in a timely manner.
• Revised the Institute’s Substance Abuse Program policy to accurately reflect specific guidelines governing the urinalysis specimen collection of Army, Navy, and Air Force personnel.
• Enhanced the validity of the testing program from 75% to 100% by implementing quality control measures ensuring the highest standards of practice and accountability during the sample collection process.

Office Manager

Confidential, Washington, DC

Responsibilities:

• Processed and edited 150 award recommendations, facilitated committee meetings and prepared minutes, citations, certificates and published orders ensuring accurate and timely submission.
• Selected to conduct urinalysis testing of 140 personnel ensuring zero discrepancies in specimen collection.
• Spearheaded and managed the revision of ten evaluation groups consisting of 48 personnel.
• Processed 15 medical and dental special pay contracts resulting in payments of $195K to eligible recipients.

Administrative Assistant

Confidential, Norfolk, VA

Responsibilities:

• Processed 650 correspondence documents which contributed to organizational readiness ensuring zero discrepancies.
• Revamped the records management system by developing a tracking system that assisted in the annual review of 70 regulations and policies.
• Processed 70 individual award recommendations and citations ensuring satisfactory and timely submission, and flawlessly managed six award ceremonies.
• Selected as the administrative representative in support of a 122 personnel department during an operational exercise, expeditiously processing 20 critical correspondence documents.

Administrative & Executive Administrative Assistant

ConfidentiaL, Bremerton, WA

Responsibilities:

• Processed 400 award recommendations and routed/distributed command correspondence ensuring timely submission with attention to detail.
• Processed all evaluations, award recommendations, and correspondence, as well as maintained the Engineering Logs that were a critical component in maintaining organizational readiness.
• Developed and managed a training program, providing hands-on training in all areas of administrative functions for nine office personnel.