SUMMARY:

• MS Office Applications;
• Ability to use office equipment, computer technology, and automated business systems
• Knowledge of correspondence, document processing, records, files, and reports;
• Ability to provide executive assistance and representation;
• Ability to identify priorities, changing work requirements, meet deadlines, and lead others;
• Ability to evaluate and improve clerical and office administration policies, procedures, and practices;
• Excellent verbal, interpersonal and written communication skills;
• Team player with the ability to multitask
• Ability to prioritize multiple competing priorities;
• Outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy;
• Sound business ethics, including the protection of proprietary and confidential information;
• Ability to work with all levels of internal staff, as well as outside clients and vendors;
• Excellent problem solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions;
• Superior interpersonal skills including courtesy, professionalism, and a cooperative attitude;
• Superior record for attendance and punctuality

PROFESSIONAL EXPERIENCE:

Confidential, Falls Church, VA

Administrative Assistant

Responsibilities:

• Present weekly analysis of where active cases are in the NPDB Process using Access.
• Prepare professional case review panel packets.
• Check the status of active cases daily.
• Ensure accuracy of all official outgoing correspondence through detailed quality checks and data verification.
• Maintain electronic filing system.
• Participate collaboratively with NPDB team in data and report review.
• Document processes and follow - up accordingly.

Confidential, Lorton, VA

Polygraph Coordinator

Responsibilities:

• Process in-coming applicants to Polynet Database
• Scan & email HR & examiners reports for applicants
• Complete status reports for applicants
• Prepare and send applicant files via fedx
• Maintain filing system
• Update DOJ-501 spreadsheet for examiners
• Assist in resolving issues pertaining to applicant files
• Process Confidential Country Clearances for overseas travel
• Update priority applicants spreadsheet
• Upload reports and supplemental information to ARTS

Confidential, Pentagon City, VA

Foreign Medical Program Coordinator

Responsibilities:

• Provide program services and support to the Confidential Health Service Unit.
• Knowledge of office administrative practices and procedures to monitor email requests, forward for approval and funding.
• Prepare and email additional Confidential forms and instructions to employee, email for their physical examination. Input data to the Overseas Tracking System.
• Coordinate with Department of State to ensure timely receipt of medical clearance. Receive weekly spreadsheet from Confidential with cleared employees to be logged. Prepare official Memorandum to inform the Foreign Administrative Support Unit, Special Agent Assignment Unit, Field Staffing Unit, HR and Transportation and Relocation Unit.
• The Health Services Unit also provides funding for Medevacs and overseas hospitalizations.
• Each situation requires different Confidential forms, and an authorizing cable from the Department of State.
• Provide assistance and customer service to employees to help them understand which forms need to be submitted and the process of approval. Submit the documents to the Chief of Health Services for approval and finance department for funding.
• This includes Travel Vouchers and Reimbursements for employees.
• Provide weekly and quarterly reports of approved medevacs to the Unit Chief.

Confidential, Falls Church, VA

Occupational Medical Case Manager

Responsibilities:

• Provide administrative support to the Occupational Medical and Fitness Program ( Confidential ).
• Accurately file and store client medical information records in adherence to client confidentiality policies and procedures.
• Develop, and maintain productive, amicable working relationships with the law enforcement personnel.
• Prepare and maintain weekly medical Light Duty summary that is reported to agency directors.
• Write agency memorandums, analyze sensitive medical information, and provide case management for the agency medical light duty program.

Confidential, Falls Church, VA

Data Migration Support Specialist

Responsibilities:

• Provide data migration to the Joint Program Executive Office of Chemical and Biological Defense Office ( Confidential ) in support of the BRAC.

Confidential, Falls Church, VA

Administrative Support

Responsibilities:

• Provided support and customer service to the Classified Connection Approval Office for the Confidential .
• Processed accreditation documents on a daily basis submitted by SIPRNet sites.
• Prepared finalization letters. Scanned all documentation and logged into the GIAP Database.

Confidential, Pentagon City, VA

Administrative Assistant

Responsibilities:

• Provided administrative and customer support to the Information Security Section, Policy and Compliance Unit, Information Assurance and Confidential Units of the Confidential .
• Memorandum preparation, editing/proofing and distribution, maintain incoming and outgoing correspondence, monitor, create and respond to emails, provide training to temporary administrative assistant, order and maintain supplies, update phone rosters and contact lists, phone coverage, mail distribution, provide research support and maintain filing system.
• Respond to inquiries and disseminating information for action.

Confidential, Ft. Belvoir, VA

Administrative Assistant

Responsibilities:

• Administrative support to the Confidential Standardization Program, managed by the Confidential Materiel Command ( Confidential ).
• Prepared draft documentation and correspondence prior to finalizing for release by program management.
• Participated in information security related meetings to include preparing agendas and briefing materials.
• Performed other clerical/admin support services as needed

Confidential, Springfield, VA

Program Administrative Assistant

Responsibilities:

• Provided customer and administrative support to the L-3 Program Office. Reviewed travel expense reports, processed timesheet correction forms, monitored and approved timesheets, maintained log of all employees on Confidential, in/out processing of employees, processed subcontractor invoices, monitored, created and responded to emails, provided assistance to the staff, and other information security matters as needed.