SUMMARY:

• Highly experienced oil and gas professional with over 20 years of precise and accurate administrative endeavors including document control, records management, RFI’s and FAM’s.
• Expeditious student of new processes with the adept ability to multi - task with warehousing, inventory control, and customer service knowledge.
• Proficient in all MS Office Suite in addition to Visio and True View. Working- knowledge of SharePoint, Live Link, Documentum, FTP sites, Bookshelf, E Room, Proctools and ProjectWise.
• Skillful and accurate processing of incoming/outgoing engineering documents from multiple sources using document distribution matrix for circulation to the project teams.
• Highly competent with the purchase order process from the origination to the final approval ensuring all procedures and documents are accurately applied
• Practiced with the comprehensive construction of project books including both hard and electronic copies from signed and approved (including MMS) documents.
• Expertise with the compilation of all completion QA/QC and piping documentation.
• Proficiency of archiving all documents according to client’s requirements.

TECHNICAL KNOWLEDGE:

• Fully conversant (expert level) with Microsoft Office suite of programs and related applications including Outlook, Visio, Adobe Acrobat
• Document formatting to ensure documents meet Quality standards and are consistently professional in appearance
• Strong capability in document tracking systems, filing and sharing using E-room, SharePoint, Live Link, Documentum or similar software
• Overall project document control including: development, planning and progress tracking.
• Staff logistics planning and travel coordination including senior management scheduling.
• Knowledge of plotters, printers, scanners and fax machines.
• Organized and coordinated the project team including meeting scheduling, action tracking and prioritize planning.
• Staff logistics planning and travel coordination including senior management scheduling.

DETAILED EXPERIENCE:

Document Control Manager

Confidential, Houston, TX

Responsibilities:

• Manager of the Document Control system at construction site of poly plant from dirt to turnover.
• Maintained all documents, e-files, red-lines, and hard copies.
• Worked with the client and sub-contractors to assure all the latest revision are being used in field.
• Tracked Red Lines, P&ID changes, created work packets for all equipment and machinery in an open file area for all the supervisors/inspectors.
• Plotted all Confidential drawings and organized them by discipline.
• Worked with several of the project groups to extract all required documents for a task, solve problems for the team, help plan team building, write procedures, and give document control training with updates as needed.

Document Control Consultant

Confidential, Houston, TX

Responsibilities:

• Set-up a Document Control system by composing procedures for the company, basic required information for PO’s used by document control, the construction yard and the client.
• Created reporting to keep the company and project on time and budget.
• Designed an electronic file system to keep all final deliverables and tracking sheets.

Document Control Lead

Confidential, Houston, TX

Responsibilities:

• Lead on the Shell test project as the Document Controller and Admin.
• Started up for several National Oilwell Confidential projects in Norway and Singapore which grew into several projects.
• Trained and managed several jr. document controllers, ran reports for current, overdue and two week look ahead for the design group.
• Updated the MDR to the schedule projected dates for project deliverables.

Senior Project Administrative Support/ Document Control

Confidential, Houston, TX

Responsibilities:

• Records Management for all company records and archived projects from boxing to data entry to sending to offsite storage facility and maintaining the records database of hard copy and retrieval for any required information and prepare for records to be destroyed
• Project Administrative Support generated reports and documents (based on Confidential or Client templates), handling and distribution of hard copy and electronic correspondence, filing, organizing.
• Setup meetings and all secretarial functions was also seconded to the client and learned client procedures and processes.
• Worked in client software, handling and distributing of all client, vendor and third party deliverables (E-room, SharePoint and Documentum).

Project Admin Asst.

Confidential, Houston, TX

Responsibilities:

• Document Controller for Confidential Engineering: supported the Confidential Installation Team
• Responsible for project files, document tracking and ensuring the internal schedules are on track.
• Utilized transmittals, Documentum and network files for tracking and keeping the projects on the latest revisions and keeping history for reference on the Confidential Installation Team
• Responsible to close and clean-up project problems, match database and network files with hardcopy documents.
• Handled all requests and distribution for project information and maintained file codes and filing system.

Senior Document Control Lead

Confidential

Responsibilities:

• Responsible for coordination of all vendor documents to meet engineering objectives ensuring internal schedules are met and vendor data is returned in a timely manner.
• Tracked and filed all project related documents.
• Transferred electronic documents into the Lotus Notes database and Documentum for project viewing.
• Responsibilities included but not limited to BP side of document control and Paragon side by logging incoming documents and document distribution to engineers for comments.
• Also, logged and tracked all project information and vendor inputs for comments and returned for Pre-feed and Design
• Utilized Confidential Documentum, to log and track documents, that was being used by the project /contractors and trained other users for project work.

Senior Document Control Specialist

Confidential

Responsibilities:

• Responsibilities involved the coordination of all vendor documents to meet engineering objectives.
• Ensuring internal schedules are met and vendor data is returned in a timely manner.
• Implemented and organized the cleanup of project documents and help build job books.
• Trained new document controllers in accordance with project and management requirements.