SUMMARY:

• Provided a wide variety of administrative support services within departments and projects through research, analysis, and coordination with functional departments and disciplines.
• Performed other administrative activities as directed by Supervisor.
• Operate standard office equipment, including automation tools.
• Planned, controlled, and directed administrative activities on large projects.
• Extensive subject - matter knowledge of Project’s communications program processes, implementation, and execution.
• 17 years of Document Control experience in various industries
• Supervised and coordinated department requirements and procedures
• Civilian Radioactive Waste Management program knowledge; policy, procedure, and regulation experience
• Experienced public speaker; delivered presentations to senior management, clients, and large audiences
• Outstanding writing skills; authored, edited, and quality checked articles, procedures, reports, and correspondence
• Self-motivated coupled with high-energy initiative; ability to work independently with no supervision
• Trained new employees and established work processes and objectives
• Researched issues & responded to senior-level management; identified root cause & viable solutions

CORE STRENGTHS:

• Leadership | Program Management Human Resources Long-term Confidential Experience
• Strategic | Tactical Planning Author | Editor | Formatter Conducted Confidential -Site Tours
• Operational Development Public Speaker Nevada Test Site Field Experience
• Inspections | Quality Control Formulated Policy Self-motivated | Multi-taskable
• Business | Technical | Office Correspondence | Presentations
• MS Office Suite | Lotus 1-2-3 | Word Perfect | InfoWorks | MaxTrax
• Documentum | Dyanamic Tracker | Lotus Notes | SAP (Systems, Application, Products in Data)
• Bilingual English & Spanish - Fluent/Read/Write | Typing 60 WPM | Transcribe | File

PROFESSIONAL EXPERIENCE:

Confidential, Sugarland, Tx

Document Control Lead

Responsibilities:

• Handling engineering and vendor documents; expediting vendors to ensure compliance with terms and conditions of purchase orders for shipment of drawings and equipment.
• Process documents through Bulk Loading
• Adjustment to Matrices as changes occurred for distribution of documents
• Distribution of documents within disciplines

Confidential, Houston, Tx

Document Control Tech

Responsibilities:

• Preparing final Engineering documents for client’s delivery.
• Auditing files and database.

Confidential, Sugarland, Tx

Document Control Tech

Responsibilities:

• Handling engineering and vendor documents; expediting vendors to ensure compliance with terms and conditions of purchase orders for shipment of drawings and equipment.
• Process documents through Bulk Loading
• Adjustment to Matrices as changes occurred for distribution of documents
• Distribution of documents within disciplines

Confidential, Houston, TX

Document Control Lead

Responsibilities:

• Processed Document Control administrative tasks, supplier documents, and company design documents
• Implemented heightened awareness of Confidential ’s organizational structure, policies & procedures; increased productivity
• Develope office space plan along with personnel work station requirements; increased number of work stations
• Developed criteria and analyzed high profile data; prepared senior-level reports and presentations

Confidential, Las Vegas, NV

Repository Project Management Administrative Lead

Responsibilities:

• Processed Document Control administrative tasks, supplier documents, and company design documents
• Developed Confidential office space plan along with personnel work station requirements; increased number of work stations
• Designed Confidential team member rosters and client list; enabled short-notice, direct communication
• Implemented heightened awareness of Confidential ’s organizational structure, policies & procedures; increased productivity
• Administered Confidential regulatory requirements; held organization to highest quality standards achievable
• Developed criteria and analyzed high profile data; prepared senior-level reports and presentations
• Conducted client and employee interviews; assessed client requirements, personnel skills, and training requirements
• Flexible; accepted directional change quickly and focused on immediate tasks
• Directed all aspects of office administration to include secretarial support, desktop publishing, word processing editorial assignments, Confidential library, industrial office equipment, personnel moves, and report processing

Confidential, Houston, TX

Administrative Assistance

Responsibilities:

• Produced and engaged a high level document volume; incorporated management independent judgment as required
• Operated fast-paced production environment; routinely interfaced between technical and administrative staff
• Expertly administered production schedule-conscious program; ensured crucial deadlines met or completed early
• Directed Quality Assurance support audits, internal technical reviews, client reviews & ISO 9000 audits
• Planned, prepared, implemented & tracked status of corrective actions for all quality reviews
• Transmitted E-room documents; produced executive reports and performed analyses on incoming information
• Leader; strong organization skills and leads through knowledge sharing

Confidential, Houston, TX

Administrative Assistant

Responsibilities:

• Interfaced daily with multiple departments, management, and personnel; provided updates on activities
• Prepared and reviewed incoming and outgoing correspondence; ensured quality, accuracy, and timeliness of tasks
• Monitored deliverables for quality; ensured documents conformed to established standards and procedures
• Directed Document Control Center; initiated, maintained, distributed, and compiled reports
• Self-Assessment Coordinator; reviewed, tracked, assisted, and submitted self-assessments
• Implemented, tracked, and maintained Non-Compliance Report, Deficiency Report, and CAP databases
• Composed correspondence for departmental services; answered organizational inquiries from outside agencies
• Extracted data from reference material; extremely experienced with technical and non-technical material
• Analyzed & prepared information for studies & reports—organizational planning charts, graphs, and work forecasts
• Maintained numerous databases; provided verification on updates and monitored systems
• Interviewed potential employees, provided instruction and direction for polices, processes, and requirements

Confidential, Old Ocean, TX

Site Field Engineer Administrative Assistant

Responsibilities:

• Coordinated travel arrangements, meetings, facilities, and equipment; prepared expense reports
• Compiled Engineering reports and researched information in InfoWorks; updated revisions for procedures
• Liaison between company and vendors; managed all customer service request and complaints
• Populated Foretime payroll database; saved time and expense
• Coordinated all office activity; calls, visitors, electronic and land mail, filing, archiving, and distribution
• Prepared employee’s annual evaluations

Data Entry Operator

Confidential

Responsibilities:

• Entered financial data information for accountant review; printed W-2 forms and entered payroll information
• Entered financial data information and compiled account reports for Income Tax Program and printed returns
• Created catalog inventory material on database; created new stock description, printed bar codes & bin locations