SUMMARY:

• I bring a unique skill set to this position. Since moving to Colorado eight years, I have held various administrative roles.
• Prior to that, I have over 15 years of management experience in managing various departments.
• This has given me a unique prospective, with a proven record of accomplishment of facilitating support services and managing a fast - paced office. Strong organizational and communication skills with the ability to direct multiple business affairs.
• The ability to create and maintain high levels of efficiency and productivity by applying a multitude of versatile skills that transfers into any administrative setting. One of keys to my continued success in my career is my ability to foster strong employee relationships through internal departmental mentoring and team building.
• I have worked as a project controls, contract administration, and as a document control specialist for engineering firms.
• I am proficient, and considered an expert in those areas. Since making a career change eight years ago I have enjoy every position I have held and possess and aptitude in those areas.
• I have a proven record of facilitating support services and managing a fast-paced office environment.

PROFESSIONAL EXPERIENCE:

Confidential, DENVER, CO

General Office Coordinator

Responsibilities:

• Hire, train, and schedule reception and administrative staff
• Negotiate all vendor contracts for the Denver office for supplies and services
• Maintain and scheduling all fleet Vehicles
• Ordering and maintaining office supplies
• Interfacing with building Management

Senior Administrative Assistant

Confidential

Responsibilities:

• Assist Project Managers in maintain their schedule and prepare materials for meetings.
• Schedule meeting on behalf of PM and reserve conference rooms if necessary and order lunch
• Schedule flights and hotel rooms
• Assist PM in completing documents to meet deliverable schedule
• Attend interoffice committees that promote team building
• Prepare and review correspondence with clients
• Responsible to produce all printed materials, and determine if documents should be produced in house or to be send out for production
• Review contract and Setup of project hardcopy and electronic files
• Maintained and updated all certificate of insurance
• Developed a system to have all documents sent trough and internal review prior to being sent out to client
• Kept onsite project files
• Oversaw inspection on various phases of construction
• Maintained RFI and Change Orders for approval.
• City of Aurora - various projects
• Oversaw potholing on various project and marked up locations on drawings for drafters to update
• Verified all Callout marks on site and noted them on drawings for drafters to update

IT Support

Confidential

Responsibilities:

• Track hardware inventory
• Load software on new machines
• Order hardware and phones
• Trouble shoot hardware and software issues

Document Controls Coordinator

Confidential

Responsibilities:

• Oversaw and maintained all aspects of Document Control in the Denver Office. This included maintain a current index and tracking system for all documents to monitor documents on servers and in our onsite and offsite storage facility that consisted of a running inventory of over ten thousand boxes.
• Insured that all procedures and processes where company QA/QC policies, ISO, HIPPA, AHRQ, JCAHO, NCQA and DOT compliant and following ARMA guidelines.
• Archiving of company documents to meet retention schedules and lead project close out prior to project being closed
• Maintain an electronic file structure and oversaw archiving of older electronic data
• Reviewing Electrical, Mechanical, and Civil drawings to company requirements documents (SOW, Pricing & Invoicing, and Constructability etc.) to verify document accuracy
• Edit electronic versions to match printed QC versions while creating a PDF versions to be sent to clients
• Edit electronic version to match printed QC versions and that a history was maintained

Confidential, DENVER, CO

Project Controls Coordinator

Responsibilities:

• Tracked invoice costs to project budget and prepare projections are reports
• Setup project hardcopy and electronic files to meet Company ISO guidelines and project requirements
• Prepared all documents delivered through and internal review prior to being sent to client
• Prepared and tracked all documents to be sent to clients for review and approval
• Produced weekly or monthly reports to client to show current project cost and completion percentage to completion

Document Controls Coordinator

Confidential

Responsibilities:

• Maintain an index of all incoming and out going documents to monitor document status
• Maintain an electronic file structure to insure ISO compliant
• Maintain drawing check in / check out log to track drawing custody
• Preparing and transmitting various project documentation, submittals and deliverables to client
• Reviewing Electrical, Mechanical, and Civil drawings to company requirements documents (SOW, Pricing & Invoicing, and Constructability etc.) to verify document accuracy
• Edit electronic version to match printed QC versions created PDF native versions to create an unalterable file to clients
• Archiving of company documents to meet retention schedules and lead project close out

Project Data Book Coordinator

Confidential

Responsibilities:

• Once systems were in production, was responsible for create the Project Data book that covers the specific data about that unit
• Created and documented a completely electronic procedure of developing and printing the project data books that expedited the processes and reduced cost to product the end product

Confidential, DENVER, CO

Project Administrative Assistant

Responsibilities:

• Assist Pump Engineer in preparing all documents to be sent to client for review and approval based off initial bid
• Preparing and transmitting various project documentation, submittals and deliverables to client
• Data inputted all pump specifications into the system prior to being sent out to production

Document Controls Coordinator

Confidential

Responsibilities:

• Checking in and out drawings from clients
• Maintain an electronic file structure to insure ISO compliant
• Preparing and transmitting various project documentation, submittals and deliverables to client
• Maintain an index of all incoming and out going documents to monitor document status
• Archiving of company documents to meet retention terms

Project Data Book Coordinator

Confidential

Responsibilities:

• Once unit was in production. Was responsible for create the Project Data book that covers the specific data about that unit
• Created and documented an electronic procedure of developing and printing the project data books that expedited the processes and reduced cost to the end product

Confidential, DENVER, CO

Document Control Assistant

Responsibilities:

• Checking in and out drawings from clients
• Preparing and transmitting various project documentation, submittals and deliverables to client
• Archiving of company documents to meet retention schedules
• Tracking of in house printing cost to bill back to client

Project Administrative Assistant

Confidential

Responsibilities:

• Reviewing Electrical, Mechanical, and Civil drawings to company requirements documents (SOW, Pricing & Invoicing, and Constructability etc.) to verify document accuracy
• Edit and format written documents
• Create update, and maintain electronic files
• Develop design layout of hard-copy version of bid book
• Audit books from printer prepare them for meetings
• Audit and maintain addendums and prepare them for delivery
• Archive original documents once they have left to client
• Lead project close-out

Contract Administrator

Confidential

Responsibilities:

• Generate SOW to be reviewed by project manager. Responsible for insuring documents referenced all safety and government requirements. Also and client specifications and any BLM, State, Federal, or tribal land requirements
• Negotiate printing cost with various printers to obtain the lowest printing cost available.
• Track and send out all engineering redlines changes to the field and the client.
• Maintain an updated drawing set for each project throughout construction.
• Competed project data manuals

Confidential, DENVER, CO

Owner / Agent

Responsibilities:

• Received license and started selling in Oct. 2004.
• In 11 months closed $1.3 million w/ an average price per home of $90,000.
• Was the top producing rookie agent and 4th highest volume producing agent overall.
• Strong closing skills and attention to paperwork detail. Held licenses in Texas, Alabama, and Colorado.

Confidential, ODESSA, TX

Sales Manager

Responsibilities:

• Supervised a staff of fifteen
• Develop new organization systems to improve customer service.
• Determine layout of parts and equipment of new facility. This included working w/ contractors to install walls for offices and showroom.
• Consistently brought monthly sales well over projections.
• Overseeing electrical, data, phone and security installations.
• Developed a commission program to improve sales.
• Developed entry level inventory levels for new customer to increase initial order.
• Supervised staff of three to service existing and develop new sales accounts.
• Annual sales are in excess of $18,000,000 from a customer base of 150.
• Develop initial plans for dual loading docks to improve efficiencies.
• Supervised staff of four to service existing and develop new sales accounts.
• Annual sales are in excess of $20,000,000 from a customer base of 100.
• Increased new accounts by 25%, three years in a row.
• Developed and implemented a sales incentive program to the dealer network.
• Design new and improve existing products.
• Responsible for executing the corporate strategy.
• Developed a new retail division by combining various existing locations, which were operating independently into one centralized unit, making it more efficient in terms of management and operational issues.
• Analyzing and evaluating numerous locations in Arizona, Texas, Colorado and California.
• In some cases a relocation, sale or closure to the existing site.
• Responsible for the oversight and resource allocation for this project.
• Developed a material cost accounting program for the manufacturing division and responsible for setting up operational procedures to maintain and monitor this program.
• Developing and managing the flow of inventory that had to be shipped and received.