OBJECTIVE:

Seeking a competitive Executive Administrative Support position utilizing my various skills while expanding my knowledge and capabilities within the government or private sector.

SUMMARY:

Served in the Confidential in the Intelligence Field. Assisted in managing the Headquarters Marine Corps Intelligence Department by providing military, administrative, and clerical support functions for a staff of 100 employees both military and civilians. Since transitioning from the military into the civilian workforce I have acquired various qualities and knowledge to adapt and succeed in any environment.

SPECIAL SKILLS:

• Trained in Microsoft Office Programs including: Access, Excel, and PowerPoint
• Familiarity with web - based systems (SharePoint, Replicon, Defense Connect Online (DCO), GoToMeeting, Defense Travel System (DTS), and HQDA Tracking System)
• Strong Leadership Skills
• Knowledge of Intelligence websites 
• Intermediate in Spanish language (reading, speaking)

PROFESSIONAL EXPERIENCE:

Executive Assistant

Confidential

Responsibilities:

• Travel arrangements for Managers to include Confidential - (Employee Expense Reimbursement) 2nd Approver for all employees
• HITS Weekly Report submission - create a weekly briefing for the HUD OCIO office to be published
• HITS POC for Service Excellence Experience/Weekly Dashboard Updates
• Deliverables - provide HUD with the CDRLs, conduct quality review, send for final review and post on HITS View as well as provide hard copies and CD to HUD
• Process all new CID Security Forms for HUD PSD (Personnel Security Division) which require several investigative forms to be completed before processing a suitability investigation, which is predicated on e-QIP submissions
• POC for updating the Project & Portfolio Management Center using the web-based tool Labor Demand and Supply Management (LDSM) services for Delivery and Bid Management users for both HUD HITS-CS and SAMS Contract
• HITS Records Coordinator - Using the Confidential TRIM/ERMS tool, keep the data listing all our account documents updated and enter new data as appropriate
• TALEO Requests - All TALEO Staffing Requests (Approve and Submit on Leaders behalf) which include Staffing Requests, Purchase Orders, Job Code Changes, etc.
• MIG / WORKDAY (Managers’ Information Gateway) - various HR Functions dealing with both CTRs and Confidential Employees to include On-boarding tasks, CATW Access (timecards/Approve Time), Phone, Equipment, maintain/update Distribution Lists, Org Chart, Emergency Contact List, Space/Seating Chart
• Submit Visitor Requests thru Confidential (Automated Physical Access Request System)
• Help Track and pull Confidential Mandatory Training Reports

Executive Assistant

Confidential

Responsibilities:

• Guest Reception/In-Coming/Out-Going Visit Coordination - directions/maps/badges/parking for clearances received; protocol for VIPs;
• Calendar Management - Director meeting coordination and scheduling - obtain read-ahead materials from attendees; presentation/briefing from guests & PFPA attendees prior to meeting
• Correspondence Control / Filing (Hard & Soft)
• Daily Read Ahead/Info Folder
• Daily Intel/Ops Binder (Backup)
• Significant Activity/Projects Reports (SAR or SPR)

Executive Assistant

Confidential

Responsibilities:

• TALEO and ORC Requests-All Staffing Requests (Approve and Submit on Herndon Leaders behalf) which include Staffing Requests, Purchase Orders, Job Code Changes etc.
• Procurement/CAS - Approve PO’s and Invoices/ Create SOWs
• Various HR Functions dealing with both CW and Confidential Employees to include On-boarding Badges, CATW Access (timecards), Phone, Equipment
• Confidential - (Employee Expense Reimbursement) 2nd Approver for all employees
• Maintain/update, Org chart, Emergency Contact List, Space/Seating Chart for Herndon
• Herndon Account Work-Submit all trouble tickets (phone, network, printer, keys etc.), Order Office Supplies, Sort Mail

Executive Assistant/Project Lead

Confidential

Responsibilities:

• Correspondence- Processing & distributing of Form 5's and Memorandums
• Headquarters Department of the Confidential Tracking System (HQDA)-receive, disseminate, and close all incoming-outgoing items, attending weekly meetings to report updates
• Entering and modifying of Cyber Dept. Internal tasking system on SharePoint
• Maintain calendars & schedules appointments for General Officer/Senior Executives
• Prepare Confidential (travel) orders with the Defense Travel System-creating/closing vouchers & orders. Logistics of travel include hotel, car rental, agenda & directions
• Upkeep of Information Assurance Program Manager (IAPM) Roster for all of the Cyber Directorate which includes duty stations throughout the Confidential
• Confidential C&A Confidential Database- CAR Admin

Administrative Assistant

Confidential

Responsibilities:

• Contract Administration: Project Folders/Subcontractor Folders- Oversee Invoices, Payments, and Modifications of all contract folders
• Logistics coordinator with Lead Associates for GSA Funded courses
• Updates on Budget Sheets/Modifications accordingly for those contract files
• Go To Meetings-Set up Administrative, Operation Leadership Team (OLT), and monthly Staff meetings as needed
• Provide company townhouse maintenance upkeep by monitoring any discrepancies and seeing that the situation is handled in a timely manner
• Maintaining office supplies for the Manassas office and for offsite associates
• Monitor, set-up, and complete personnel files for all Pro Floor Care (a division of MMA) employees as well as assist in organizing personnel files for MMA Associates (all new hires)-ensuring all forms are complete and correct
• Conducted Background checks for all new employees using our third party
• Provided HR Functions including in-processing all new hires

Intelligence Analyst

Confidential

Responsibilities:

• Ensured the Director’s fluid, high-tempo schedule was kept current and free of conflicts Exercised exclusive control over appointments for the Director with complete authority
• Prepared agendas, compiled and distributed background information
• Coordinated and clarified every aspect of travel arrangements to include leave papers, itineraries, travel claims, and TAD (travel) requests
• Submitted reports to the Marine Corps General Officer Movement Staff databases tracking the Director’s movement outside of the National Capital Region
• Originated and guided to completion taskers routed throughout all Intelligence Department branches utilizing automated databases to assure suspense’s were met
• Accessed Intelligence websites ( Confidential, Confidential, etc.) for informational purposes in correlation to projects
• Incorporated the uses of FormFlow program to assist with security procedures such as, visitor requests and Classified Information Access Authorizations
• Actively managed monthly System of Readiness and Training Systems ( Confidential ) reports for all relevant Intelligence Units
• Trained new incoming personnel in appropriate protocols for procedures in the office