SUMMARY:

• I am a professional Executive Assistant/Project Coordinator with over 20 years of experience working
• Proficient in Excel and PowerPoint.
• Handled privileged and confidential information appropriately.
• Handled all areas of event planning for on/offsite events including conference and meeting venue arrangements, travel accommodations, receptions and dinners.
• Managed Chairman’s day - to-day projects, calendars and all travel considerations.
• Worked extensively with Concur
• I have excellent communication skills, both written and verbal.
• Some of my core professional strengths are comprised of project & event management/coordination; team building functions,
• My legal experience has involved working on acquisitions, due Confidential, bond propositions and real estate law.

PROFESSIONAL EXPERIENCE:

Confidential, Rock Hill, SC

Executive Assistant

Responsibilities:

• Set calendar and meetings
• Answer and respond to calls
• Coordinates travel arrangements, expense reports
• Print and maintain reports
• Handle privileged and confidential information appropriately

Confidential, Tampa, FL

Executive Assistant

Responsibilities:

• Project support to including tracking due dates and conformity (owed to/from others) on active projects
• To do list support, prioritize email and passing along and monitoring Controller requests.
• Set calendar and meetings
• Answer and respond to calls
• Coordinates travel arrangements, expense reports
• Organize and maintain Utility Accounting Library
• Print and maintain reports
• Handle privileged and confidential information appropriately

Confidential, Palm Harbor, FL

Executive Assistant

Responsibilities:

• Manage and maintain daily schedules
• Set up meetings
• Take meeting notes for executive meetings
• Answer and respond to calls
• Coordinates travel arrangements, expense reports
• Coordinate department events as instructed by CEO
• File, track and organize CEO projects
• Print and maintain reports
• Handle privileged and confidential information appropriately

Confidential, Tampa, FL

Executive Assistant

Responsibilities:

• Assist in directing the flow of information within the Department to ensure efficient operations of the office systems and procedures
• Handle all aspects of Regional and National trade shows, exhibit booths, travel, utilities, storage, etc.
• Provide assistance to National Director of Sales and Regional Business Development Managers.
• Worked with a variety of marketing media including, email, online advertising, trade shows, Salesforce and Constant Contact
• Proven success working with a variety of marketing media including, email, online advertising, trade shows, events, collateral, direct mail and webinars
• Extensive work online and social media
• Extensive proofreading of all product proposals, create correspondence

Confidential, Fort Mill, SC

Executive Assistant

Responsibilities:

• Organize, create and implement throughout all group Executive’s business structure
• Manage executives’ calendars, schedules emails and correspondence
• Handle all areas of event planning for on/offsite events including, conference/meeting venue arrangements, travel accommodations, receptions and dinners
• Work with team members to transition and implement Concur; teach employees new software
• Identify areas for process improvement
• Create various reports and presentations with validated back-up information for executive meetings
• Create documents and presentations using advance Power Point and Excel skill
• Create, update and maintain various financial and informational reports and spreadsheets
• Daily research on internal and external sites for report and spreadsheet accuracy
• Assist with multi-year leasing agreement with top national accounts
• Work with compliance council regarding international agreements and other miscellaneous in-house legal issues
• Manage and coordinate divisional promotional, projects and events
• Coordinate various aspects of divisional branded items for team member use at shows and events.
• Work with team to create new branding ideas, outs, as well as solely responsible for items for branding showcase
• Travel to conventions, conferences and meetings managing all aspects of the respective event(s), create minutes, spreadsheets and presentation for the event(s), maintaining daily office responsibilities (offsite), solving any unforeseen issues and challenges for the executive(s) and their team.

Confidential, Charlotte, NC

Senior Administrative Assistant

Responsibilities:

• Provide operational support to Senior Executives
• Create and implement organizational system throughout Executive’s business structure
• Read, analyze and prioritize all emails of the Executive
• Summarize emails to create a daily task list for the Executive reflecting necessary actions, follow-up items and reminders of deadlines of actions delegated to the direct reports, and timelines of work to be forwarded to the Executive’s superiors
• Maintain heavy calendar and scheduling for Executive and direct reports
• Coordinate and arrange all business travel and agendas
• Monitor and communicate compliance training requirements and deadlines to team associates relieving management of administrative details
• Create documents and presentations using advance Power Point and Excel skills
• Coordinate meetings, arranged for conference rooms, audio/visual needs, catering, all that the event required

Confidential, Charlotte, NC

Senior Administrative Assistant

Responsibilities:

• Provide operational support to Senior Executives in their day-to-day activities
• Maintain recurrent expense reports in Concur
• Coordinate and arrange all business travel and agendas
• Maintain and process highly confidential employee performance information
• Act as liaison between executives and line management conveying all relevant information for maintaining smooth management routines
• Manage executive calendar, including event planning and coordination of offsite meetings
• Assist in annual talent planning, making sure that all performance management documentation is up-to-date
• Oversee all office space moves, adds or changes, for new and transferring associates
• Track all team recognition and rewards
• Perform personnel processes including associate on-boarding/terminations, promotions, transfers, as well as process year-end incentives/salary reviews
• Monitor and communicate compliance training requirements and deadlines to team associates relieving management of administrative details
• Create documents and presentations using advance Power Point and Excel skills
• Coordinate meetings, arranged for conference rooms, audio/visual needs, catering, all that the event required
• On boarded over 30 contractors in one short time, ordering equipment, configuring computers and handling all needs for a productive and efficient outcome
• Track timelines and successfully handled anything from a small incidental request to significant challenging opportunities

Confidential

Executive/Legal Assistant/Project Coordinator

Responsibilities:

• Implemented and trained in Concur
• Heavy utilization of variety of software and applications to accomplish requests for detailed presentations
• Documents and project management assignments
• Managed large offsite events and projects remaining within budget and timeline
• Coordinated extensive international and domestic travel itineraries, submission of expense reports for travel

Confidential, NY

Executive Assistant to Chairman

Responsibilities:

• Worked directly for Chairman on Confidential .
• Created administrative organizational structure and daily implementation for Chairman’s Office
• Managed Chairman’s day-to-day projects, calendars and all travel considerations
• Worked with division presidents prior to majority of meeting ensuring presentations met guidelines and preferences.
• Significant team member in IPO project.
• Handled travel arrangements, scheduling, PowerPoint and Excel presentations, and press releases.
• Liaised between executives, collaborating on project funding and sales.
• Created and implemented synergy project resulting in savings of 72% in nationwide vendor costs.
• Organized off-site meetings and conferences for executives, sales, and publishing staff.