EXECUTIVE ASSISTANT TO THE PRESIDENT/OWNER Resume

PROFESSIONAL EXPERIENCE:

Confidential, Kettering, OH

EXECUTIVE ASSISTANT TO THE PRESIDENT/OWNER

Responsibilities:

Human resources and employee benefits specialist, handled payroll, all recruitment, hiring, terminations, new hire orientations, employee benefits; and tracked required professional development continuing education hours for each employee.
Bookkeeping using QuickBooks Online.

Confidential, Connersville, IN

EXECUTIVE ASSISTANT to the VICE PRESIDENT

Responsibilities:

Collect daily plant manager reports from each location, combine into one report and publish to established group.
Support monthly Operations Committee meetings by preparing meeting packet, take minutes and follow up on items after meetings.
Schedule onsite quarterly review meetings and monthly review teleconference calls; make and finalize all air, hotel and ground transportation arrangements; and coordinate with travel team.
Created “Zero - out” monthly credit card calculation sheet to track weekly expense reimbursements (personal/cash/corporate).
Track monthly plant newsletters; maintain global contact sheet; make travel arrangements for VPs, Directors and plant staff; administer quarterly performance reviews for Confidential ’s direct reports.
Confidential Corporate Support: maintain global org chart and distribute monthly update to Senior Leadership Team; create and distribute weekly new employee announcements; administer/manage HQ identification badge and building access system.

Confidential, Philadelphia, PA

DIRECTOR, PRESIDENT ’S OFFICE AND BOARD SECRETARY

Responsibilities:

Perform roles of executive assistant, executive leadership team member, board professional and corporate secretary to the board of trustees. Member of both the Core Team and Steering Committee for Strategic Planning.
Point of contact and sole administrative support to the P/CEO; responsible for the central coordination of all administrative functions and activities in the office. Provide internal leadership on administrative matters.
Involved in a broad range of critical activities, ranging from highly strategic to tactical, and play a key role in helping the organization focus on and achieve its goals.
Builds positive, collaborative relationships with internal and external stakeholders and assists the P/CEO relative to the effective operation of the College.
Ensures the board of trustees has the proper resources and materials for discharging its duties effectively and that its actions are appropriately recorded and documented, as well as assists the P/CEO in maintaining effective board relations.

PROGRAM MANAGER

Confidential

Responsibilities:

After presidential transition, continue to report directly to the P/CEO. Perform roles of executive leadership team member, executive assistant, board professional and newly elected officer as corporate secretary to the board of trustees.
Performed roles of coordinator for 12 month strategic planning process; member of the SP Steering Committee; member of SP implementation team (operationalized the strategic agenda); member of logistics team for 10 year reaccreditation process (site visit); and project manager of 54 initiatives in the five year strategic plan. point of contact for consultant; managed contract (ensured deliverables and payment); prepared SP fact book; supported/coordinated research efforts; organized and scheduled meetings (stakeholder’s conference, consultant interviews, steering committee, work groups, open campus and trustee); developed and managed campus-wide communications (SP website page, monthly campus updates, steering committee, work groups, president/trustees); staffed steering committee; identified and/or solved problems/conflicts. met monthly with champions and tracked progress of 54 SP initiatives; ensured overlaps were addressed; facilitated work-out sessions; managed execution plan which included managing monthly recaps, developed monthly dashboard for steering committee, developed monthly newsletter for campus community, created talking points for monthly presidential update, developed content for college forums.