ObjectiveExperienced, motivated, self-starter, multi-task and ability to work independently to contribute to a growing and dynamic company in a position which would allow me to unitize and enable to acquire new abilities.

SUMMARY OF QUALIFICATIONS

• Provided administrative secretarial support to executive management in a high pressured environment.
• Exercise independent judgment, decision-making abilities and high level of confidentiality
• Handling a wide variety of daily tasks involving the clerical and administrative functions of the office
• Assisting executives with detailed functions associated with schedule conference calls, meetings, conference
• rooms and travel arrangements. Prepare materials needed by Director for meetings and telephone calls
• Independent and self-motivated, able to quickly grasp material and have research skills; positive relations
• with clients and colleagues at all organizational levels

PROFESSIONAL EXPERIENCE

2011- Present Confidential NJ (Tek Systems)
Annuities Information Technology 
Executive Administrative Assistant/Office Manager

• Provide daily administrative assistants to Vice President, Directors and there direct reports
• Work with the Leadership team, Facilities Coordination, ATech, Records Coordinator, Fire Marshall Warden, interact daily with visitors and employees
• Submit and follow up staff on boarding, moves and facilities requests
• Ensure that new hires are equipped with computer, supplies, location
• Schedule and coordinate meetings, take meeting minutes, prepare and distribute agenda, and meeting materials
• Coordinate onsite training, special event meetings, visitors, interviews
• Coordinate travel arrangements domestic and international (trains, flights, hotel arrangements, and rental cars), prepare itineraries, submit expense reports, review monthly expense reports activity
• Handle employee’s person time off /vacation/sick and entering them into paymaster,
• Manage weekly schedules, travel schedules, phones, conference calls, scan emails, calendars, appointments, conference rooms, events and site visits
• Maintain and updates the Org Chart, distribution lists and seating assignments
• Place facilities requests, ordering office supplies, ordering computers, laptops, ordering coffee and maintaining inventory
• Posting announcements, performance posters, receiving/distributing/responding to department mail
• Resolved and conflicts involving clerical and administrative functions, handles confidential situations
• Provide backup coverage for other Administrative assistants as needed
• Managing loaner laptops, badges, WiFi, parking arrangements at other facilities

2010-2011 Confidential
Executive Administrative Assistant/ Office Coordinator

• Provided daily administrative assistant to Plant Manager/Vice President in Production. Supported 25 other Executives for Quality Assurance, Quality Compliance, Director of Warehouse, Human Resource, Director of Production, Vice President of Finance, Vice President of Food and Drug.
• Schedule and coordinate meetings, send email meeting conformation, meeting minutes, prepare and distribute meeting material, travel arrangements domestic and international (train, buses, flights, limo service, hotel arrangements, car rental)
• Manage weekly schedules, travel schedules, calendar, conference rooms, and events
• Prepared and reviewed monthly reports, safety incident reports, quarterly reports and yearly reports, expense reports in Concur, financial statements, memos, letters, prepared speeches, typing and proof reading documents
• Prepared check requests, Capex, purchasing documents, 105’S in SAP, Requisitions, comply with cGMP’s, batch records, new product launches, Procurement
• Set up and maintain files, meeting minutes and agendas for projects, screen incoming calls and emails, arranged conference calls, order supplies, order business cards, handle leases and vendors, deal with all visitors and employees, circulation pink, tan and gold sheets.
• Arrange lunches for meetings, took care of catering services for parties, office breakfasts, lunches, ordering chairs, invitations, manage inventory of giveaways for all sites
• Receiving/distributing/responding to department mail, dealt with FedEx, Ups, organizes and maintains file system and files correspondence, maintain Launch Flags at all sites
• Adhere to the Safety and health program and associated plans
• Resolved and conflicts involving clerical and administrative functions, handles confidential situations

1999- 2010 Confidential, NJ 
Executive Administrative Assistant/Office Manager

• Provided daily administrative support to the CEO and other directors in the company Maintained CEO
• and Vice President calendar on a daily bases
• Prepare invoices, reports, memos, letters, and financial statements, other documents, using word processing, spreadsheet, database, and presentation software
• Schedule and coordinate meetings, book meeting rooms, send meeting confirmation emails, prepare and distribute meeting materials
• Schedule interviews, appointments, events, other similar activities and coordinating travel as well as accommodation arrangements
• Prepared expense report, timesheets, track attendance, vacation and sick days
• Handled a variety of complex and confidential situations
• Resolved conflicts involving the clerical and administrative function of the office
• Hiring, firing, discipline and promoting employees, Proofed and edited speeches, reports, other documents; screened the CEO and Vice Presidents phone calls, mail and email
• Order supply from vender or a cheaper company

Education 

Associates Degree

Computer

MS Word, Excel, PowerPoint, Access, Outlook, WordPerfect, OneNote, Spreadsheet, Windows, QuickBooks, Internet, Lotus Note, SAP, Concur, People Soft, Visio, SmartDraw, Photoshop